## **Shap Allotments Registered Charity Number 1205962 Annual Report for the Year Ended 31 October 2025**
## **Review of the year**
The Allotment Society has operated successfully since 2019, going from strength to strength. It enjoys a great community spirit amongst its allotmenteers and provides a valuable resource for the community.
The society has lease on the allotment grounds until 14th November 2029. The primary aim of the Society is to promote the interests of members in their gardening activities, with regard to the proper cultivation and enjoyment of the allotments.
Following demand for plots, additional spaces have been added and there are now 27 plots on the site. Membership has fluctuated over the period, but almost plots are actively managed and productive. Plot holders have continued to develop their facilities on what was, just a few years ago, a simple field.
The Society has established routines of maintenance, management and seed ordering, and has held occasional social events. There are several ideas under development to increase our profile in the community, to draw in new members, and to assist those who are new to allotmenteering.
I wish to express my appreciation to all those who have helped to grow the society, and who
continue to contribute towards its success; to Sandy and Vera Carr, who have generously made the land available to us; to Vera Turnbull, whose vision enabled the formation of the allotments; to the Trustees, who put in great effort to ensure the smooth running of the allotments, and especially Billy Dawson, who works tirelessly to maintain the site; and not least, to our community of allotment holders – helpful, friendly and enthusiastic, a great bunch of people.
George Payne (Chair) Office Bearers
At the Annual General Meeting on 31 October 2025, the members gave their approval to the continuation in office of the incumbent Trustees and officers.
These are:
George Payne (Chair) Victoria Stevenson Sue Dawson
Liz Kerrey (Secretary) Billy Dawson Eve Burrino
## Treasurer’s report
The charity received income of £3,584 in the year ended 31 October 2025 and incurred expenditure of £2,796. These amounts include the funding and expenditure for the purchase of a lawnmower, amounting to £1,879. The bank balance at the end of the year was £942.
The surplus of income against expenditure for the year results partly from timing differences in recording income and expenditure. On an ongoing basis, the society is currently generating a small surplus when including income from fundraising activities.
Payment of membership fees for the following year is due by 30 September,. This enables the Society to improve its forecasting of cash flow, and also enables us to reallocate plots on a timely basis where subscriptions are not renewed.
The Society reviews its income and commitments on an annual basis to ensure that membership fees are sufficient to cover its outgoings. The most significant risk facing the Society is that vacant plots may result in a shortfall in income against expenditure. To this end, the Trustees are actively seeking ways to encourage membership and aiming to establish a waiting list to ensure full occupation. As part of the risk management process, the Society is currently in the process of establishing a Reserves Policy to ensure it maintains sufficient liquid resources.
## Grounds and maintenance
As noted, thanks to the efforts of Billy Dawson, the area surrounding the allotments has been maintained in good order. Allotment holders are encouraged to ensure the borders of their allotments and the spaces in between allotments are kept trimmed and tidy.
## Future Developments
The Trustees continue to seek ways to ensure all allotment holders are actively engaged with the Society and that allotments are actively managed, The Whatsapp group is a very active forum, thanks largely to the efforts of Liz Kerrey, and has showcased the wonderful produce which members have grown.
**Charity Name No (if any) Shap Allotments 1205962**
## **Receipts and payments accounts**
**CC16a**
**For the period** Period start date Period end date **To from** 11/1/2024 10/31/2025
## **Section A Receipts and payments**
|**Section A Receipts and payments**|||||
|---|---|---|---|---|
|**A1 Receipts**
Plot fees
**1,113**
Allotment societymemberships
**186**
Grant forpurchase of lawnmower
**1,879**
Seed orders
**254**
Plot deposits
**60**
Other fundraisingand donations
**92**
**-**
**-**
**3,584**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 3,584**
**A3 Payments**
Insurance
**218**
Seed order
**251**
Site rental
**280**
Allotment SocietyMembership
**90**
Bank charges
**54**
Lawnmowerpurchase
**1,879**
Lawnmower fuel
**24**
**-**
**-**
**_Sub total_ 2,796**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 2,796**
**_Net of receipts/(payments)_ 788**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**154**
**_Cash funds this year end_ 942**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**1,113**
**186**
**1,879**
**254**
**60**
**92**
**-**
**-**
**3,584**
**-**
**-**
**-**
**3,584**
**218**
**251**
**280**
**90**
**54**
**1,879**
**24**
**-**
**-**
**2,796**
**-**
**-**
**-**
**2,796**
**788**
**-**
**154**
**942**|**Last year**
**to the nearest £**|
|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**1,113**|**-**|
||||**186**|**-**|
||||**1,879**|**-**|
||||**254**|**-**|
||||**60**|**-**|
||||**92**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**3,584**|**-**|
||||||
|||**-**
**-**
**-**|**-**||
||||**-**|**-**|
||||**-**|**-**|
||||||
|||**-**|**3,584**|**-**|
||||||
|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**218**|**-**|
||||**251**|**-**|
||||**280**|**-**|
||||**90**|**-**|
||||**54**|**-**|
||||**1,879**|**-**|
||||**24**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**2,796**|**-**|
||||||
|||**-**
**-**
**-**|**-**||
||||**-**||
||||**-**|**-**|
||||||
|||**-**|**2,796**|**-**|
||||||
||**-**|**-**
**-**
**-**
**-**|**788**|**-**|
||**-**||**-**|**-**|
||**-**||**154**|**-**|
||**-**||**942**|**-**|
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Cash at bank
**Details**
**Details**
**Details**
**Details**
Signature
George Payne
Eve Borrino
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**942**
**-**
**-**
**-**
**-**
**-**
**942**
**-**
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
George Payne
Eve Borrino
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**to nearest £**
**Endowment**
**funds**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
||George Payne|George Payne|8/8/2025|
||Eve Borrino|Eve Borrino|8/8/2025|