## **Trustees’ Annual Report for the period** ## **From 01/09/2023 Period start date To 31/08/2024 Period end date** ## **Charity name: Otford and District Historical Society** ## **Charity registration number: 1205870** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**a. To study local buildings,**
**institutions and documents**
**b. To compile, restore and secure the**
**preservation of local history**
**records**
**c. To arrange lectures in connection**
**with above and background**
**history**
**d. To visit places of interest of**
**historical interest**
**e. To do such other lawful things as**
**would further the objects of the**
**society**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**a. The study of local buildings,**
**institutions and documents is on-**
**going by members of the society**
**b. The compilation, restoration and**
**preservation of local history**
**records is currently being**
**undertaken by a trustee, having**
**secured professional advice**
**c. Nine lectures concerning the**
**above are arranged every year**
**d. A programme of visits to places of**
**historical interest is being**
**discussed by the trustees**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have had regard to the**
**guidance issued by the Charity**
**Commission on public benefit as shown**
**by the following: the society is**
**continuing to undertake the series of**
**talks which is advertised to the wider**
**community and also has recently held an**
**exhibition of the society’s photographs**
**and artefacts which has been greatly**
**appreciated by the wider community**| **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**On-going programmes of talks which are**
**being continuously advertised to a wider**
**community than previously which has**
**been successful with an increase with the**
**number of visitors.**
**The society is celebrating its 75th**
**anniversary this year. An exhibition**
**showing how the village has changed**
**since 1950, using original documents and**
**photographs from our archives has been**
**held. Also displayed were artefacts, the**
**result of archaeological work done by the**
**society and its associated organisations.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set Performance of fundraising activities against objectives Para 1.41 set |||| |---|---|---| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity was able to cover expenditure**
**out of income with a small surplus. This**
**means it is in a better position than the**
**last few years as then expenditure**
**outstripped income. Going forward, the**
**charity has enough money to continue to**
**fund its talks and will able to continue**
**providing these to the membership. Work**
**on the historical archives can continue**
**ensuring that all artefacts are stabilised**
**and can then be accessible to our**
**members and to the wider public.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The charity hopes to have reserves of at**
**least £5000. This will enable the society**
**to continue to provide talks even if costs**
**increase. Also, this will provide enough**
**money so that work can continue on the**
**society’s archive and will allow the**
**society to improve the accessibility and**
**security of it. Having a reserve will allow**
**the society to cope with unforeseen**
**circumstances.**| |Amount of reserves held|Para 1.22|**£5000**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||**N/A**| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**‘Association’ model constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**By invitation from the current trustees**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Otford and District Historical Society| |---|---| |Other name the charity uses|| |Registered charity number|1205870| |Charity’s principal address|7 Darnets Field
Otford
Near Sevenoaks
Kent
TN14 5LB| ||| **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Clifford Phillip
Ward|Chairman||| ||Jacqueline Howe|Secretary||| ||Deborah Julie
Stronach|Treasurer||| ||Alan Peter Williams|||| ||Dr Charles Damien
Shee|||| ||Lesley Rosaline
Edmeads|||| ||Philip Douglas
Clucas|||| ||Rodney Stanhope
Shelton|||| ||Nicholas Swenson
HaigFothergill|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |||| |**N/A**||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Deborah Julie Stronach|Nicholas Swenson Haig Fothergill| ||
Treasurer|Point of contact to the Charity
Commission trustee| ||24/06/2025|| ||24/06/2025|| |**No (if any)**
**Charity Name**||| |---|---|---| |**1205870**
**OTFORD AND DISTRICT HISTORICAL SOCIETY**||| |**Receipts and payments accounts**||**CC16a**| |01/09/2023
31/08/2024
Period start date
Period end date
**To**
**For the period**
**from**||| ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**930**
**235**
**80**
**29**
**47**
**-**
**-**
**-**
**1,321**
**-**
**-**
**-**
**1,321**
**563**
**418**
**42**
**4**
**-**
**-**
**-**
**-**
**1,027**
**-**
**-**
**-**
**1,027**
**294**
**-**
**8,623**
**8,917**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**930**
**235**
**80**
**29**
**47**
**-**
**-**
**-**
**1,321**
**-**
**-**
**-**
**1,321**
**563**
**418**
**42**
**4**
**-**
**-**
**-**
**-**
**-**
**1,027**
**-**
**-**
**-**
**1,027**

**294**|**Total funds**
**to the nearest £**
**930**
**235**
**80**
**29**
**47**
**-**
**-**
**-**
**1,321**
**-**
**-**
**-**
**1,321**
**563**
**418**
**42**
**4**
**-**
**-**
**-**
**-**
**-**
**1,027**
**-**
**-**
**-**
**1,027**

**294**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---| |Subscriptions|**930**|||||**540**| |Visitors|**235**|||||**59**| |Book sales|**80**|||||**109**| |Refreshment sales|**29**|||||**21**| |Cheque not cashed|**47**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**1,321**|||||**729**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_**|**-**|||||**-**| |**_Total receipts_**
**A3 Payments**||||||| |||||||**729**| |||||||| |
Speakers|**563**|||||**370**| |Hall hire|**418**|||||**403**| |Software|**42**|||||**-**| |Refreshmentpurchases|**4**|||||**-**| |Insurance||||||**75**| |Archive|**-**|||||**129**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_ **|**1,027**|||||**977**| |||||||| |**A4 Asset and investment**
**purchases (see table)**||||||| |**,**|**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**977**| |||||||| ||**294**|**-**|**-**|
**294**||**- 248**| ||**-**|**-**|**-**|**-**||**-**| ||**8,623**|**-**|**-**|**8,623**||**8,689**| ||**8,917**|**-**|**-**|**8,917**||**8,441**| CCXX R1 accounts (SS) 24/06/2025 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**8,917**
**-**
**-**
**-**
**-**
**-**
**8,917**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Deborah Julie Stronach
Nicholas Swenson Haig Fothergill|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Deborah Julie Stronach|24/06/2025| |||Nicholas Swenson Haig Fothergill|**24/06/2025**| CCXX R2 accounts (SS) 24/06/2025 2