2025-03-31-accounts

Charity number: 1205848

RSR Motorsport Safety

Unaudited

Trustees' report and financial statements For the period ended 31 March 2025

RSR Motorsport Safety

Contents

	Page
Reference and administrative details of the Charity, its Trustees and advisers	1
Trustees' report	2 - 5
Independent examiner's report	6
Statement of financial activities	7
Balance sheet	8
Notes to the financial statements	9 - 15

RSR Motorsport Safety

Reference and administrative details of the Charity, its Trustees and advisers For the period ended 31 March 2025

Trustees	Andrew Hindhaugh (appointed 22 November 2023)
	Michael Joyce-Knowles (appointed 22 November 2023)
	Catherine Gwilliam (appointed 22 November 2023, resigned 24 September 2024)
	Stephen Chamberlain (appointed 22 August 2024)
	Thomas Joyce-Knowles (appointed 1 October 2024)
Charity registered number 1205848 Principal office 55 The Glebe Clapham Bedford MK41 6GB Accountants Kreston Reeves LLP Chartered Accountants 9 Donnington Park 85 Birdham Road Chichester West Sussex PO20 7AJ Independent Examiner Lucy Hammond BSc FCA Kreston Reeves LLP Chartered Accountants 9 Donnington Park 85 Birdham Road Chichester, West Sussex PO20 7AJ

Page 1

RSR Motorsport Safety

Trustees' report For the period ended 31 March 2025

The Trustees present their annual report together with the financial statements of the Charity for the period 22 November 2023 to 31 March 2025. The Charity was incorporated on 22 November 2023, and as such the financial statements are for the period 22 November 2023 to 31 March 2025.

Objectives and activities

a. Policies and objectives

The charitable objectives of RSR Motorsport Safety are:

• To promote the advancement of health and the saving of lives through the provision of motorsport medical and safety support.

• To provide trained staff and equipment at motorsport events to ensure rapid Rescue, Medical and Recovery response in case of incident.

• To offer training, education, and awareness to participants, organisers, and volunteers within motorsport on health, safety, and emergency response.

In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.

b. Main activities undertaken to further the Charity's purposes for the public benefit

RSR Motorsport Safety delivers public benefit by:

• Reducing risk and safeguarding lives in the inherently high-risk setting of motorsport events.

• Enhancing community access to motorsport, through volunteer-led safety services that keep events operational and inclusive.

• Fostering goodwill and resilience across grassroots, club and national motorsport, strengthening safety culture.

Achievements and performance

a. Main achievements of the Charity

During the reporting period, RSR Motorsport Safety delivered services across a wide geographic area and a variety of motorsport disciplines. This reflects our mission to make motorsport safer at all levels.

Highlights

Across all events supported by RSR Motorsport Safety during the reporting period:

• 51 motorsport events covered across the England, Scotland and the Isle of Man.

• 1850 volunteer hours contributed, representing the commitment and dedication of our teams.

• 15 incidents attended, with rapid rescue, medical care and recovery response provided on-site.

• 9 patients treated and supported, ensuring timely and professional pre-hospital care.

• 4 new volunteers recruited strengthening the sustainability of our services.

• 0 serious incidents relating to RSR Motorsport Safety operations.

Regional Coverage

• East of England – Provided support at local sprint events, hill climbs, and grassroots racing.

• Midlands – Supported circuit-based club racing.

• North of England – Delivered safety cover at rally stages, with recovery teams deployed to remote, offroad environments.

• Wales – Participated in tarmac rally and hill climb events, working alongside regional motorsport clubs to ensure incident preparedness.

• Isle of Man – Providing volunteer and logistical support for high-profile road racing and rallying, in partnership with event organisers.

• Scotland – Supported cross-border volunteers in grassroots motorsport, particularly in rural and community-based events.

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RSR Motorsport Safety

Trustees' report (continued) For the period ended 31 March 2025

Achievements and performance (continued)

b. Operational Performance & Volunteer Engagement

• Event Coverage : Over the reporting period, RSR Motorsport Safety provided essential Rescue, Medical and Recovery services to numerous grassroots motorsport events across varied venues in England, Wales, and beyond.

• Volunteer Growth : Our recruitment campaigns, amplified through social media, have welcomed new volunteers, all supported with structured training, mentoring and supervision.

• Equipment & Capability : We continue to invest in professional-grade safety kit and rescue tools, ensuring our response teams are well-equipped for any incident.

Financial review

a. Going concern

After making appropriate enquiries, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.

b. Financial review

The charity’s income for the year was £87,312, primarily from event service fees and donations.

Expenditure was £72,128, with the majority allocated to:

• Investing in our volunteers through training and development opportunities

• Investing in our equipment through the purchase and maintenance of rescue, medical and recovery equipment

• Subcontract expenditure including medical personnel and vehicle rental

• Operational expenditure including insurance, marketing and travel expenses

The charity ended the year with a balance of £15,184.

During the charity’s first financial year, no formal reserves policy was in place, as the organisation focused on establishing its operations, governance structures, and service delivery framework. The Trustees recognise the importance of maintaining an appropriate level of reserves to ensure the charity’s long-term financial sustainability and ability to respond to unforeseen circumstances. A formal reserves policy will be developed and implemented during the second financial year (2025/2026), setting out the rationale, target reserve level, and management approach in line with best practice and the charity’s strategic objectives.

The trustees are satisfied that the charity remains financially stable and able to meet its commitments.

c. Risk Management

• The trustees regularly review the major risks to which the charity is exposed, including:

• Financial risks from reduced event income or donations.

• Operational risks such as equipment failure or staff shortages.

• Compliance risks relating to CQC standards, insurance, and safeguarding.

• Mitigation measures are in place, including financial monitoring, equipment servicing, volunteer training, and adherence to relevant regulations.

Page 3

RSR Motorsport Safety

Trustees' report (continued) For the period ended 31 March 2025

Structure, governance and management

a. Constitution

RSR Motorsport Safety is a newly registered Charitable Incorporated Organisation (CIO), established on 22 November 2023, with a mission to preserve and protect life through the provision of critical services namely, rescue, medical, recovery, marshalling, safety training, and safety radio at motorsport events across the England, Wales, Isle of Man and Scotland.

Our volunteer-led team is passionately committed to motorsport safety. We offer a full range of services, including rescue and medical cover, vehicle recovery, and first aid support, underpinned by our investment in professional equipment and highly skilled volunteers.

Trustees are recruited based on skills, knowledge, and experience relevant to motorsport safety, healthcare, and charity governance. All trustees receive an induction to ensure understanding of legal duties and the objectives of the charity.

The day-to-day operations are delivered by volunteers and trained personnel with oversight from the trustees.

RSR Motorsport Safety is a registered charity, number 1205848, and is constituted under a Trust deed.

b. Methods of appointment or election of Trustees

The management of the Charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Trust deed.

Plans for future periods

Looking ahead, RSR Motorsport Safety aims to:

• Expand its capacity to support a greater number of motorsport events across the UK.

• Invest in new medical and safety equipment to maintain best practice standards.

• Strengthen partnerships with motorsport governing bodies to promote safety policies.

• Provide additional training opportunities to volunteers, ensuring high levels of competence and preparedness.

• Develop fundraising initiatives to secure long-term sustainability.

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RSR Motorsport Safety

Trustees' report (continued) For the period ended 31 March 2025

Statement of Trustees' responsibilities

The Trustees are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial period which give a true and fair view of the state of affairs of the Charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:

• select suitable accounting policies and then apply them consistently;

• observe the methods and principles of the Charities SORP (FRS 102);

• make judgments and accounting estimates that are reasonable and prudent;

• state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;

• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business.

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Trust deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by order of the members of the board of Trustees and signed on their behalf by:

Andrew Hindhaugh

Date: 21/10/2025

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RSR Motorsport Safety

Independent examiner's report For the period ended 31 March 2025

Independent examiner's report to the Trustees of RSR Motorsport Safety ('the Charity')

I report to the charity Trustees on my examination of the accounts of the Charity for the period ended 31 March 2025.

Responsibilities and basis of report

As the Trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').

I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Your attention is drawn to the fact that the Charity has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.

I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2019.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or

2. the accounts do not accord with those records; or

3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

This report is made solely to the Charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees as a body, for my work or for this report.

Signed: Lucy Hammond

Dated: 24 October 2025 BSc FCA

Kreston Reeves LLP

Chartered Accountants 9 Donnington Park 85 Birdham Road Chichester West Sussex PO20 7AJ

Page 6

RSR Motorsport Safety

Statement of financial activities For the period ended 31 March 2025

Note Income from: Donations and legacies 3 Charitable activities 4 Total income Expenditure on: Charitable activities 5 Total expenditure Net movement in funds Reconciliation of funds: Net movement in funds Total funds carried forward	Unrestricted funds Period ended 31 March 2025 £ 29,608 57,704 87,312 72,128 72,128 15,184 15,184 15,184	Total funds Period ended 31 March 2025 £ 29,608 57,704
		87,312
		72,128
		72,128
		15,184
		15,184
		15,184

The Statement of financial activities includes all gains and losses recognised in the period.

The notes on pages 9 to 15 form part of these financial statements.

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RSR Motorsport Safety

Balance sheet As at 31 March 2025

Note Fixed assets Tangible assets 8 Current assets Cash at bank and in hand Current liabilities Creditors: amounts falling due within one year 9 Net current assets Total net assets Charity funds Unrestricted funds 10 Total funds	6,856 6,856 (2,927)	2025 £ 11,255 3,929
		15,184
		15,184
		15,184

The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by:

Andrew Hindhaugh

Date: 21/10/2025

The notes on pages 9 to 15 form part of these financial statements.

Page 8

RSR Motorsport Safety

Notes to the financial statements For the period ended 31 March 2025

1. General information

RSR Motorsport Safety is a charitable incorporated organisation, with charity number 1205848, and is registered in England and Wales. The Charity's registered office is 55 The Glebe, Clapham, Bedford, MK41 6GB.

2. Accounting policies

2.1 Basis of preparation of financial statements

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

RSR Motorsport Safety meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

The financial statements are presented in UK sterling, which is the Charity's functional currency, and rounded to the nearest pound.

2.2 Going concern

The Trustees assess whether the use of going concern is appropriate i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the Charity to continue as a going concern. The Trustees make this assessment in respect of a period of at least one year from the date of authorisation for issue of the financial statements and have concluded that the Charity has adequate resources to continue in operational existence for the foreseeable future and there are no material uncertainties about the Charity's ability to continue as a going concern, thus they continue to adopt the going concern basis of accounting in preparing the financial statements.

2.3 Income

All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

2.4 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources.

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RSR Motorsport Safety

Notes to the financial statements For the period ended 31 March 2025

2. Accounting policies (continued)

2.4 Expenditure (continued)

Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs.

All expenditure is inclusive of irrecoverable VAT.

2.5 Tangible fixed assets and depreciation

Tangible fixed assets with a value of over £500 are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.

Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.

Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, using the straight-line method. The useful lives of tangible fixed assets are between 2 - 5 years, assessed on an individual basis.

2.6 Cash at bank and in hand

Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

2.7 Liabilities and provisions

Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.

Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.

Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of financial activities as a finance cost.

2.8 Financial instruments

The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

2.9 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.

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RSR Motorsport Safety

Notes to the financial statements For the period ended 31 March 2025

3. Income from donations and legacies

Donations Donations in kind	Unrestricted funds Period ended 31 March 2025 £ 6,001 23,607 29,608	Total funds Period ended 31 March 2025 £ 6,001 23,607
		29,608

4. Income from charitable activities

Charitable Activity Marshall Club Membership Uniform Deposits	Unrestricted funds Period ended 31 March 2025 £ 57,434 120 150 57,704	Total funds Period ended 31 March 2025 £ 57,434 120 150
		57,704

5. Analysis of expenditure by activities

	Activities
	undertaken	Support	Total
	directly	costs	funds
	Period	Period	Period
	ended	ended	ended
	31 March	31 March	31 March
	2025	2025	2025
	£	£	£
Total expenditure on Motorsport Safety	55,469	16,659	72,128

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RSR Motorsport Safety

Notes to the financial statements For the period ended 31 March 2025

5. Analysis of expenditure by activities (continued)

Analysis of direct costs

Recovery Unit Rescue Unit Paramedic Ambulance Technician Emergency Ambulance Advanced First Aider First Aider Emergency Care Assistant Subcontractor Costs Sandy Rescue 1 - Fuel Sandy Rescue 2 - Fuel and Running Costs Medical Gases Third Party Ambulance - Fuel Uniform Equipment Service Medications Medical Consumables Donated Equipment	Activities Period ended 31 March 2025 £ 2,530 8,000 12,425 2,800 4,400 250 650 175 2,946 1,402 4,129 1,459 232 1,779 315 651 1,280 10,046 55,469	Total funds Period ended 31 March 2025 £ 2,530 8,000 12,425 2,800 4,400 250 650 175 2,946 1,402 4,129 1,459 232 1,779 315 651 1,280 10,046
		55,469

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RSR Motorsport Safety

Notes to the financial statements For the period ended 31 March 2025

5. Analysis of expenditure by activities (continued)

Analysis of support costs

Depreciation Shipping Costs Mileage Rent Web Hosting Internet and Telephone Printing Sundries Staff Training Accommodation and Meals Advertising and Promotion Leasing Payments Subscriptions Insurance Travel Accountancy	Activities Period ended 31 March 2025 £ 5,745 16 558 700 192 39 12 71 1,150 3,088 715 13 110 1,552 118 2,580 16,659	Total funds Period ended 31 March 2025 £ 5,745 16 558 700 192 39 12 71 1,150 3,088 715 13 110 1,552 118 2,580
		16,659

6. Independent examiner's remuneration

The independent examiner's remuneration amounts to an independent examiner fee of £1,100 and accounts preparation fee of £1,480.

7. Trustees' remuneration and expenses

During the period, no Trustees received any remuneration or other benefits.

During the period ended 31 March 2025, expenses totalling £8,889 were reimbursed or paid directly to 5 Trustees for travel, equipment, medications and subsistence.

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RSR Motorsport Safety

Notes to the financial statements For the period ended 31 March 2025

8. Tangible fixed assets

Cost or valuation Additions At 31 March 2025 Depreciation Charge for the period At 31 March 2025 Net book value At 31 March 2025	Equipment £ 9,000 9,000 3,078 3,078 5,922	Motor vehicles £ 8,000 8,000 2,667 2,667 5,333	Total £ 17,000
			17,000
			5,745
			5,745
			11,255

9. Creditors: Amounts falling due within one year

Trade creditors Accruals and deferred income	2025 £ 347 2,580
	2,927

10. Statement of funds Statement of funds - current period

			Balance at
			31 March
	Income	Expenditure	2025
	£	£	£
Unrestricted funds
General Funds	87,312	(72,128)	15,184

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RSR Motorsport Safety

Notes to the financial statements For the period ended 31 March 2025

11. Analysis of net assets between funds

Analysis of net assets between funds - current period

Tangible fixed assets Current assets Creditors due within one year Total	Unrestricted funds 2025 £ 11,255 6,856 (2,927) 15,184	Total funds 2025 £ 11,255 6,856 (2,927)
		15,184

12. Related party transactions

During the period ending 31 March 2025, the Charity received total donations of £2,189 from its Trustees. There were no conditions attached to these donations.

There were no other related party transactions during the period.

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