Archie’s Caravan
Registered Charity Number 1205833 Annual Report & Financial Accounts Period 21 November 2023 – 05 April 2025
Archie’s Caravan Trustees’ Annual Report & Financial Accounts For the period 21 November 2023 – 05 April 2025
Contents
| TRUSTEES’ ANNUAL REPORT | 3 |
|---|---|
| REFERENCE & ADMINISTRATIVE DETAILS | 4 |
| OBJECTIVES & ACTIVITIES | 4 |
| ACHIEVEMENTS & PERFORMANCE | 4 |
| FINANCIAL REVIEW | 4 |
| STRUCTURE, GOVERNANCE & MANAGEMENT | 5 |
| STATEMENT OF TRUSTEES’ RESPONSIBILITIES | 5 |
| INDEPENDENT EXAMINATION REPORT | 7 |
| SUMMARY OF RECEIPTS & PAYMENTS | 8 |
| STATEMENT OF ASSETS & LIABILITIES | 9 |
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Archie’s Caravan Trustees’ Annual Report & Financial Accounts For the period 21 November 2023 – 05 April 2025
TRUSTEES’ ANNUAL REPORT
The Trustees present their report and the financial statements for the period ending 05 April 2025.
The Board of Trustees is satisfied with the performance of the charity during the year and the position at 05 April 2025 and consider that the charity is in a strong position to continue its activities during the coming year, and that the charity's assets are adequate to fulfil its obligations.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity Name Archie’s Caravan
Registered Charity Number 1205833 Date of registration 21 November 2023 14 Earlsmere Drive Registered Office
Morley Leeds LS27 9RY
Trustees
Craig Vaughan (Chair) (appointed 21 November 2023) Hayley Vaughan (appointed 21 November 2023) Lynsey Tate (appointed 21 November 2023) Helen Liley (appointed 21 November 2023) Georgina Paszke (appointed 21 November 2023) Chris Lees (appointed 21 November 2023)
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Archie’s Caravan Trustees’ Annual Report & Financial Accounts For the period 21 November 2023 – 05 April 2025
OBJECTIVES AND ACTIVITIES
To relieve the needs of those children, aged under 18 years, diagnosed within the preceding 12-month period and suffering from oncology related illnesses in Yorkshire/The Humber, The Midlands & The North West & North East of England by providing free leisure style accommodation and providing any additional support to relieve suffering which the trustees from time to time see fit.
The CIO provides free leisure-style accommodation (a caravan) to families with a child diagnosed with cancer, aged under 18, within Yorkshire/The Humber, The Midlands, and the North West & North East of England. The charity funds the running costs of this accommodation, organises fundraising events, and sells merchandise to support its activities.
The trustees confirm that they have had regard to the Charity Commission's guidance on public benefit when reviewing the charity's aims and objectives and in planning future activities.
ACHIEVEMENTS AND PERFORMANCE
During the period to 05/04/2025 the CIO provided 47 free holidays to families who have a child with cancer. Each period the number of families being referred to the CIO increases. The free holidays give financial relief to the families, who are in a difficult period of their lives, allowing them to make memories and take time away from medical appointments and the worries that come with having a child diagnosed with cancer.
Most families find the CIO by way of referral from Medical Professionals in the Yorkshire and Humber area. The medical professionals involved have provided wonderful feedback to the CIO and are grateful to be able to offer families they work with directly something to look forward to during the hardest time of their lives.
Families who have a child with cancer get little financial support and most parents have to stop working so the fact that Archie’s Caravan is completely free is a huge benefit.
The CIO has supported members of the public who have helped raise awareness and funds by taking on challenges such as the London Marathon and various other fundraising events across the country.
The CIO’s website and Archie’s story continues to drive awareness and bring in donations.
FINANCIAL REVIEW
During the period from 21 November 2023 to 5 April 2025, being the charity's first period of operation following registration, Archie's Caravan generated total receipts of £129,596. This comprised gross income of £116,096 from charitable activities and fundraising, together with £13,500 representing the proceeds received on the disposal of a previously held asset.
The charity's primary source of income was donations, which totalled £98,033 and represented approximately 84% of gross income. Further income was received from fundraising events (£15,507), raffles (£1,472), merchandise sales (£1,031) and bank interest (£53).
Total payments for the period amounted to £108,258, comprising operational expenditure of £40,364 and the purchase of an upgraded leisure caravan totalling £67,894. The principal operational costs were site fees of
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Archie’s Caravan Trustees’ Annual Report & Financial Accounts For the period 21 November 2023 – 05 April 2025
£17,732, costs associated with fundraising events of £7,414, and repairs and maintenance of £2,949. The charity also made payments of £1,570 in support of others and incurred legal fees of £2,653 in connection with its establishment and operations.
During the period the charity acquired a new leisure caravan at a cost of £54,394, which is the principal asset used to provide free holidays to beneficiary families. The charity also disposed of a previously held asset during the period, receiving part-exchange proceeds of £13,500, equal to its carrying value, resulting in no gain or loss on disposal. A depreciation charge of £10,879 has been applied to the new caravan during the period, resulting in a net book value of £43,515 at the period end.
At the end of the period, the charity held cash funds of £21,338, representing the surplus of receipts over payments. The trustees consider the charity's financial position to be sound for an organisation in its first period of operation, with sufficient funds to meet its ongoing commitments and continue delivering free holidays to families with a child diagnosed with cancer.
RESERVES POLICY
The trustees aim to hold sufficient reserves to cover approximately three months of operational expenditure (approximately £10,000–£12,000), ensuring the charity can continue to provide holidays without interruption. The current cash balance of £21,338 reflects the charity's first period of operation and will be used to fund ongoing running costs and future accommodation.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Archie's Caravan is a Charitable Incorporated Organisation (CIO), registered with the Charity Commission for England and Wales under registration number 1205833. The charity is governed by its CIO Constitution, which sets out the purposes of the charity, the powers of the trustees and the rules by which the charity is administered.
The charity is managed by a board of trustees who are responsible for the strategic direction and overall governance of the organisation. Trustees are appointed in accordance with the provisions of the CIO Constitution. New trustees may be appointed by resolution of the existing trustees, and all trustees serve in a voluntary capacity. The trustees are committed to ensuring that the board has an appropriate range of skills and experience to govern the charity effectively.
STATEMENT OF TRUSTEES’ RESPONSIBILITIES
Statement of Trustees' Responsibilities
The Charities Act 2011 requires the Board of Trustees to prepare financial statements for each financial period which give a true and fair view of the state of affairs of the charity as at the end of the period and of the incoming resources and application of resources of the charity during the period. In preparing those financial statements the Board is required to:
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Archie’s Caravan Trustees’ Annual Report & Financial Accounts For the period 21 November 2023 – 05 April 2025
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Select suitable accounting policies and then apply them consistently;
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Make judgements and estimates that are reasonable and prudent;
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State whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements; and
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Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for maintaining adequate accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which are sufficient to show and explain the charity's transactions, and to enable them to ensure that the financial statements comply with the Charities Act 2011 and the charity's governing document. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees are responsible for the contents of the Trustees' Report. The responsibility of the independent examiner in relation to the Trustees' Report is limited to examining the report and ensuring that, on the face of the report, there are no inconsistencies with the figures disclosed in the financial statements.
This report was approved by the Board of Trustees on 10 April 2026.
Craig Vaughan Chair of Trustees
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Accountancy
ARCHIE'S CARAVAN
INDEPENDENT ACCOUNTANTS' REPORT TO THE TRUSTEES ON THE UNAUDITED FINANCIAL STATEMENTS OF ARCHIE'S CARAVAN
We report on the accounts for the period ended 5 April 2025.
RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND REPORTING ACCOUNTANT
The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 and that an independent examination is needed.
It is our responsibility to:
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Examine the accounts under section 145(5)(b) of the 2011 Act
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To follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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To state whether particular matters have come to our attention.
BASIS OF INDEPENDENT EXAMINER'S REPORT
Our examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
INDEPENDENT EXAMINER'S STATEMENT
In connection with our examination, no matter has come to our attention:
(1) which gives us reasonable cause to believe that in any material respect the requirements; to keep accounting records in accordance with section 130 of the Charities Act 2011 and to prepare accounts in accordance with the accounting records which comply with the accounting requirements of the Charities Act 2011
have not been met; or
(2) to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Paul Harrison Partner Accountancy The Junction Charles Street Horbury WF4 5FH
Date: 1 April 2026
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Archie's Caravan 1205833
Receipts and payments accounts CC16a
For the period 21/11/2023 05/04/2025
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations 98,033 - - 98,033 -
Events 15,507 15,507
Merchandise Sales 1,031 - - 1,031 -
Raffles 1,472 - - 1,472 -
Bank Interest Recievable 53 - - 53 -
Sub total (Gross income for
- - 116,096 -
AR) [ 116,096 ]
A2 Asset and investment sales,
(see table).
Sale of FA 13,500 - - 13,500
- - - - -
Sub total 13,500 - - 13,500 -
Total receipts 129,596 - - 129,596 -
A3 Payments
Merchandise Purchased 5,245 - - 5,245 -
Events 7,414 - - 7,414 -
Cleaning 1,820 - - 1,820 -
Donations 1,570 - - 1,570 -
Legal Fees 2,653 - - 2,653 -
Postage 47 - - 47 -
Repairs and Maintenance 2,949 - - 2,949 -
Site Fees 17,732 - - 17,732 -
Sundry Expenses 237 - - 237 -
Telephone and Internet 182 - - 182 -
Website Costs 515 - - 515 -
Sub total [ 40,364 ] - - 40,364 -
A4 Asset and investment
purchases, (see table)
Purchase of FA 67,894 - - 67,894
- - - -
Sub total [ 67,894 ] - - 67,894 -
Total payments [ 108,258 ] - - 108,258 -
Net of receipts/(payments) 21,338 - - 21,338 -
A5 Transfers between funds - - - - -
A6 Cash funds last year end - - - - -
Cash funds this year end 21,338 - - 21,338 -
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| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities Signed by one or two trustees on behalf of all the trustees B1 Cash funds |
Details Details Details Total cash funds (agree balances with receipts and payments account(s)) Details Property Plant & Equipment Bank Account Details Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 21,338 - - - - - 21,338 - Unrestricted funds Restricted funds to nearest £ to nearest £ - Fund to which asset belongs Cost (optional) - Fund to which asset belongs Cost (optional) Unrestricted 54,394 Fund to which liability relates Amount due (optional) - Print Name Mr Craig Vaughan |
Endowment funds to nearest £ - - - |
| - | |||
| Endowment funds to nearest £ - Current value (optional) - Current value (optional) 43,515 When due (optional) Date of approval 10-Apr-26 |
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