ALVESTON VILLAGE ASSOCIATION (a charitable incorporated organisation) TRUSTEES. ANNUAL REPORT AND FINANCIAL STATEMENT FOR THE PERIOD ST 1 FEBRUARY 2025 - 31 JANUARY 2026 Charity Number 1205827 ALVESTON VILLAGE ASSOCIATION LEGAL AND ADMINISTRATIVE INFORMATION CHARITY NUMBER 1205827 CONSTITUTION The CIO is governed by the Constitution dated 22" November 2023 NAMES OF MANAGING TRUSTEES Martin Andrews Ichairl Jane Dodge (Secretary) Peter Deaner ITreasurerl Judith Benney Mark Haselden rim Hayter Kevin Martin Anthony Scott Oliver Spicer David Tucker Renny Wodynska David Woolcock Dominic Yarnold ASSErs The Malt House (Title No WK5425061 Swiffen Bank Ifitle No WK4559681 The Memorial Field (Title No WK4589521 BANKERS CAF BANK Ltd Kings Hill West Malling Kerit ME19 4JQ PRINCIPAL ADDRESS l Ferry Bank Ferry Lane Alveston Stratford upon Avon Warwickshire CV37 7QX ALVESTON VILLAGE ASSOCIATION TRUSTEES. ANNUAL REPORT FOR THE PERIOD 1ST FEBRUARY 2025_ 31st JANUARY 2026 History and Object of the Ass0¢iation Alveston Village Association was originally registered as a Charity in 194612239131 In 2023 the Trustees agreed to convert the Charily to a Charitable Incorporated Organisatio ICIO) which was approved and incorporated by The Charity Commission on 22" November 2023. A Special Resolution was passed by th8 Members at the AGM on 15th April 2024 to accept the formation of the CIO and agree to the closure of Charity No 223913 once all the assets had been transferred. All assets weie transferred by 151 February 2025. The Object of the CIO is to improve the conditions of the life of the inhabitants of Alveston by the provision and maintenance of a village hall Ithe Malt House). recreation land including river frontage Iswiffen Bank) and the field next to the War Memorial (The Memorial Field). Trustees and Members of thg CIO All the Trustees of the CIO were appointed at the AGM on 7th April 2025 and at ea¢h subsequent AGM a third of the trustees will retire by rotation and can be re-appointed for a maximum of three cons8CUtive terms. The Constitution rules allow for up to a minimum of 8 and a maximum of 14 Trustees. All residents of Alveston aged over 18 years of age and listed on the current electoral role as permanently resident in the village of Alveston for a continuous period of 12 months can attend and vote at the Annual General Meetings. Th8 Chair is selg¢ted by the Trustees and usually serves a term of two years. The Chai r is responsible for the induction of any new trustees, whiGh includes awareness of the Association's responsibilities, the rules of the CIO. financial statements and an understanding of the responsibilities of a charity trustee. Review of activitias The Malt House was used extensively throughout the year providing a venue for numerous village activities. The Memori81 Field was open to villagers for 364 days of the year between dawn and dusk and is enjoyed by villagers for recreational purposes. Swiffen Bank was 21so open for 364 days of the year and is available for use by villagers and Alveston Angling Association during the fishing season. Review of Financial Position Income from Malt Hous8 lettings, this year. amounted to £15,611 and this is the major source of income for the CIO. In addition to income from the Malt House bookings a Grant from BUPA of £2.500 was received together with £300 f rom Alveston Angling Association for fishing rÈghts on Swiffen Bank. The total income for the CIO this year was £19,230 Expenditure on the hall was £9,135 with just over £IOOO being spent on replacing the chairs. Work on Swiffen Bank cost £3,079, 213"'s being spent on restoring the bank with willow spilings. Work on the Memorial Field this year amounted to £1,024 covering general maintenance such as mowing and water irrigation. The charity at the end of the financial year had net incoming resour￿ of £3,523 which has been added to the charity's reserves. The CIO ended the period with unrestricted funds of £51,295. The policy of the Trustees is to regularly review the risks faced by the CIO. These knclude the ongoing need to maintain sufficient reserves to cover major repairs to the Malt House and the trees and public safety along Swiffen Bank and in The Memorial Field. Reserves current siand at £51,295 and with the three signif icanl assets having differing risk and expenditure profiles, the Alvestori Village Association Trustees consider that th¢se funds are appropriate to fund future activities and li8bilities. The Trustees decide on the allocation of bank reserves between the Gurrent account and interest earning accounts based on a review of the forecast cash requirements. Merger accounting The trustees of the Alveston Village Association agreed to change its legal form to a Charitable Incorporated Organisation. The transf8r of assets was effective from l February 2025. The trustees have adopted merger accounting for the year ended 31 January 2026 to incorporate the results of both charities in this period. Publi¢ benefit The Trustees are satisfied that the CIO'S aims are charitable, and that its operations are consistent with these aims. The Trustees have referred to the guidance contained in the Charity Commission's general and supplementary guidance on public benefit in its decision making throughout the year. The Trustees are satisfied that the opportunity to benefit from the charity's a¢tivities is not unreasonably restricted. Statement ol Trustees. responsibilities Charity law requires the Trijstees to prepare financial statements for each financial year which show a true and fair view of the state of affairs ol the CIO and its financial activities for that period. In preparing those financial statements, the Trustees are required to.. Select suitable accounting policies and then apply them consistently Make judgements and estimates that are reasonable and prudent State wheth&r applicable accounting standards and statements of recomTnended practsce have been followed. subject to any departures disclosed and explained in the financial statements Prepare the financial statements on the going concern basis Ltnless it is inappropriate to presume that the charity will continue in operational existence The Trustees are responsible for keepin9 proper accounting records which disclose with reasonable accuracy at any time the financial position of the CIO arkd to enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the CIO and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Independent examineT As the income for the CIO is less than £25,000 the Charity Commission rules do not require an independent examination of th8 accoLSnts this year. On behalf of the Trustees Martin Andrews Chair Dated IO ALVESTON VILLAGE ASSOCIATION STATEMENT OF FINANCIAL ACTIVITIES For the period 1st February 2025 to 31st January 2026 Unrestricted Restricted funds Funds 2025126 2025126 Capital Total funds funds 2025126 2025126 Total funds 2024125 Notè Incoming resources Incoming resource5 from generated funds: Voluntary income- Donations and Grants 2.500 2,500 12,873 Investment income.. Bank interest Incoming resources from Charitable activities- 819 819 2.222 Malt House hire Fishing rights 15,611 300 15.611 300 15.844 300 Total incoming resources 19230 19230 31239 Resources Expended C¢)st of generating funds.. Charitable activities Governancè costs 15.707 15.707 37.176 5.642 Total resources expended 15.707 15.707 42.818 Net incoming resourcesl Ideficitl 111.5791 Fund balances brought fO￿ard at 1st February Fund balances carried fonvard at 31* January 47.772 127.372 175.144 186.723 51.295 127.372 178.667 175.144 The notes on pages 7 to Ioform part ofth8s9 financial statements. ALVESTON VILLAGE ASSOCIATION BALANCE SHE at31 January 2026 Nots 2026 2025 Fixed assets Tangible Fixed Assets 127,372 127.372 Currant assets Debtors Cash on deposit Cash in current account 528 10,778 40,368 100 46,536 3,019 Creditors- atnounts falling due within one year 379 1,883 Net current assets 51,295 47,772 Net assets 178,667 175,144 Capital funds 127.372 127,372 Ineoma funds Unrestricted funds Restricted funds 51,295 47.772 Total funds 178,667 175,144 The Trustees approved the financial statements on pages 4 to 10 on &, April 2026 Martin Andrevws Ichairl Peter Deaner (Trea The notes on pages 7 to 10 form part of these financial ststements. ALVEsfoN VILLAGE ASSOCIATION M8ryar anatysi5 Year ended 311t January 2026 Analysis of the principal SOFA components for the current reporting period Alveston Willage Association Iprg-rnergerl Alveston Village Association Combined Total iaoi Total incorning resources Totsl resources expended Net incoming resources 19,230 15,707 3,523 19,230 15,707 Analysis of the principal SOFA components for the previous reporting period Alveston Willage Association Ipre-mergerl Alveston Village Association Combined Totsl Icioi Total incoming resources Tot31 ￿SOurCeS expended Net delicit 31,239 42.818 11.579 31,239 42,818 11.579 Analysi5 of net assets at the date of the meryer Alveston Village Association Ipre-mergerl Alveston Village Association Combined Total Icioi Net assets Representod by: Unrestricted funds Capital funds Total funds 175.144 175.144 47,772 127.372 175.144 47.772 127,372 175.144 ALVEsfoN VILLAGE ASSOCIATION NOTES ON HNANCIAL STATEmETr￿S For the year ended 31 January 2026 Statement ol ac¢ounting policies Basis of preparation The financi81 statements have been prepared in accordance with Charities SORP IFRS102) {second edrtion - October 20191. bl Incoming resources Incoming resources are included in the Statement of Financial Activities when the charity is legally entitled to the income and their amount can be measured with reasonable certainty. Resources exponded All expenses are accounted for on an accruals basis. Wherever possible costs have been charged directly to the activity to which they relate. Costs of generating funds inelude fundraising costs incurred bythe charity in seeking to raise income for the charity. Costs of charitable activities include the costs associated with the running of the Mah House ènd maintenance of Swiffen Bank and the Field_ Governance cost5 arethose costs incurred in conn8Ction with Complian￿ with constitutional and statutory requirements. dl Fund accounting Unrestricted income funds include the income from general fundraising which the Managing Trustees may apply at their discretion in pursuit of the obje¢ts of the charity. The cost of the original renovation and refurbishment of the Malt House is included as a Capital Fund. ALVESTON VILLAGE ASSOCIATION NOTES ON HNANCIAL sTATEMED￿s For the year ended 31 January 2026 (Continuedl 2026 21Y25 Donations and gifts Donations Gift Aid Grant 2,500 8.454 2,139 2,280 Total 12.873 ALVESTON VILLAGE ASSOCIATION NOTES ON FINANCIAL STATEMENTS for the year ended 31 January 2026 Icontinuedl 2W26 2025 Charitable expendrture Running costs of Malt House maintenan￿ of Swiffen Bank Maintenance of Memorial Field Insurance Bank Charges Misc Expenses 9.135 3079 1024 1938 60 471 24,145 2.879 7.510 2.100 105 437 15.707 37.176 Governance expendrture (Cost of legal advice re change of Charity status to cio) 5.642 The Charity has no paid employees. ALVESTON VILLAGE ASSOCIATION NOTES ON FINANCIAL STATEMEiwrs Forthe year ended 31 January 2026 (Continued) Fixed Assèts Value Freehold Land 65,000 Malt House 62,372 Totsl 1273T2 Freehold Land includes Swiffen Bank and the Memorial Field. Th8 Malt House is valued at the original refurbishment cost. Swiffen Bank was donated to the Alveston Village Association a number of years ago and is includod in the balance sheet at nil value. A 50°A interest in the field was donated to the Alveston Village Association in 2005.. this is included at the valuation at the date of the donation. The remaining interest in the Memorial Field was purchased in 2010- this is included at the purchase price. 2026 2026 Debtors Sundry Debtors 528 100 Total 528 Creditors- amounts falling due within one year Accrued costs and expenses 379 1.883 Capital funds The capital fund r8presents the original cost of renovating and refurbishing the Malt House, the donated value of the interest in the Memorial Field, and the purchase price of the remainder of the Memorial Field. TTUStee èxpenses Expenditure reimbursed during the year13151 Jan 20261: £1,570.87 was reimbursed to four141 trustees. This expenditure relates to Alveston Vi51age Association costs paid for by Trustees and later reimbursed to them by the charity. All expenses paid to Trustees are repon8d and approved at each AVA Trustees meeting.