ALVESTON VILLAGE ASSOCIATION REPORT AND FINANCIAL STATEMENTS 31 JANUARY 2025 Charity Number 1205827 ALVESTON VILLAGE ASSOCIATION FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 JANUARY 2025 CONTENTS Page Legal and Administrative Information Trustees, Report Statement of Financial Activities Balan¢0 Sheet Notss on Financial Statements ALVESTON VILLAGE ASSOCIATION LEGAL AND ADMINISTRATIVE INFORMATION For th• p•riod 8nding 31 January 2025 CHARITY NUMBER 1205827 CONSTITUTION The CIO is governgd by the Constitution dated 22nd November 2023 NAMES OF CHARITY TRUSTEES Details of the Trustees are shown on Page 4 BANKERS CAF BANK Ltd Kings H ill Wèst Malling Kent ME194JQ CUSTODIAN Titles to Swiffen Bank, the Malt House and The Memorial Fi8ld are all now held by tho Charitv. The transfer from the Official Custodian and from David Tuckèr and Jane Dodge was completed by 31 st JanLJary 2025. PRINCIPAL ADDRESS 1 Ferry Bank Ferry Lane Alveston Stratford on Avon CV37 7QX ALVESTON VILLAGE ASSOCIATION TRUSTEES. REPORT FOFI THE PERIOD Ending 31 January 2025 Object of the Charity The Alveston Village Association is a registered CIO. The charity number is 1205827 and was incorporated on 22nd November 2023. The main objective and activities of the charity will be to run and maintain a village hall Iknown as the Malt House), land, including rivèr frontagè ISwiff8n Bank) and the field next to the War Mgmorial (known as the Memorial Fieldl, for the recreation and benefit of the inhabitants of Alvoston. Management and govarnanca arrangamènts Th8 Charity Trustees are shown below and will hold offie8 until the next Annual General Meeting. They aro= Timothy Hayter Ichairl Mark Haselden D8vid Tucker Pgier Deaner ITrea$urérl Judith 88nney Renata Wodynska Jantr Dodge Martin Andrews Isecretaryl Kevin Martin David Woolcock Anthony Scott Dominic Y8rnold Tho constitution, th8 governing docurnent, allow for between 8 and 14 elected Trust88S. Any residgnt of Alveston, agad 18 y8ars and over and listed on the current electoral role as permanently resident in the village of Alveston for 12 months, is a Member of the CIO and can attend and vote at the Annual General Meeting. All Trust88s rètire from office and are re-elected at th9 AGM by the Members each year. The Chair is s818cted by the Trustees and will serve a term of two years. Th8 Chair is responsible for th8 induction of any n&w trustèe, which includes awareness of the Association's responsibilities, the rules of the charity. financial statemants and an understanding of the responsibilities of a charity trustee. The Trustees regularly reviews the risks faced by thg charity. Review of activities Thecha ALVESTON VILLAGE ASSOCIATION TRUSTEES, REPORT FOR THE PERIOD Ending 31 January 2025 Future plans This CIO has been dormant from incorporation to date awaiting the transfer of all its ag$ets from Charity No 223913. The plan is to com plete the transfer of all assets on 1°, February 2025. Publi¢ bgnefit The Trust&es are satisfied that the charity's aim5 ar8 charitabl8, and that its operations are consistent with these aims. Statement of trustoes, responsibilities Charity law requires the trustees to prepare financial statamants for each financial year which show a true and fair view of the state of affairs of the charity and its financial activities for that period. In preparing those financial statemants, the trustees are required to: Select suitable accounting policies and then apply them consistently Make judgèments and estimates that are reasonable and prudent State whether applicable accounting standards and stat8m@nts of recommended practlC8 have b8en followed, subject to any departures disclosed and explainad in tho financial statements Pr8par8 the financial statements on the going concern basis unless it is inappropriat8 to presume that th8 charity will Continuo in opgrational existence The trustees are responsible for keeping proper accounting rècords which disclose with reasonable accuraey at any time the financial position of the charity and to enablo tham to ensure that the financial statemants comply with the Charities Act 2011. They ar8 also r9sponsible for safeguarding the assets of the charity and hence for taking reasonablé steps for the prevention and dotection of fraud and othér irr6gularities. On behalf of tha Trust8es Timothy Hayt8r, Chair ALVESTON VILLAGE ASSOCIATION STATEMENT OF FINANCIAL ACTIVITIES Forth• yèar ended 31stJanuary 2025 Unrèstrict￿ Restri¢ted Capital Total funds Funds funds funds 2024125 2￿4/25 2024125 2024125 Note Incoming resources Incoming r8sourca$ from generated funds: Voluntary income- Donations and Grants Investment income: Bank interest Incoming resources from Charitable activities.. Totsl incoming resources ResourGes Expended Cost of generating funds: Charitable activities Governance costs Total resources expended Net incoming resources/ Ideficitl The notes on pages 8 & 9 form part of these financial statements. ALVESTON VILLAGE ASSOCIATION BALANCE SHEET at 31st January 2025 Note 2025 Fixed assets Tangible Fixed Assets Current assets Debtors Cash on d8POSIt Cash in current account Creditors.. amounts falling due within on8 year N•t current assets Net assots Capital funds Income funds Unrestricted funds Restricted funds Total funds The Trustoas have approv8d the financial statements on pages 6 to 9. Timothy Hayter (Chairl Peter D8aner (Treasurer The notes on pages 8 & 9 form part of thos8 financial statements. ALVESTON VILLAGE ASSOCIATION NOTES ON FINANCIAL STATEMENTS Forthe year ended 31 January 2025 Statement of accounting policies Basis of preparation The financial statements have been prepared in accordance with the Sralemenl of Recommended Practice ISORPI, 'Accounting and Reporting by Charities" published in 2019 and Finanaal Reporting Standard 102. bl Incoming resources Incoming resources are included in the Statement of Financial Activities when th8 charity is lègally antit18d to thè income and their amount can be measured with reasonable rtainty. Resources expended All expenses are accounted for on an accruals basis. Wh8r8v8r possible costs have been charged directly to the activity to which they relate. Costs of générating funds include fundraising costs incurred by the charity in s88king to raise income for th8 charity. Governance costs are those costs incurred in connection with compliance with constitutional and statutory requirements. dl Fund a￿¢Unting Unrgstricted income funds includ8 th8 incomè from general fundraising which tho Managing Trustees may apply at thair discretion in pursuit of th8 objèets of tha charity. ALVESTON VILLAGE ASSOCIATION NOTES ON FINANCIAL STATEMENTS Forthe year gndad 31 January 2tr25 (Continued) 2￿25 2 Donations and Gifts Donations GiftAid Grants Total 3 Governance Exponditure 4 Charitablo Expenditure Total INote.' the Charity has no paid 8mployeesl Value 1£) S Fixed Asset5 2(Y251£1 6 Debtors 7 Cr8dit¢rs'. IAmount5 falling due within on8 yearl Accrued costs and 8XP8nses 8 Capital Funds 9 Managing Trusteg Exp