## **Cymdeithas Rhieni, Staff a Ffrindiau** ## **Ysgol Gymraeg Dewi Sant** ## **Annual Report** ## **– 1 September 2023 31 August 2024** Ysgol Gymraeg Dewi Sant Bryndulais Avenue Llanelli SA14 8RS **Charity registration number:** 1205822 ## **– Committee Members / Trustees for period 1 September 2023 31 August 2024:** **Chair:** Jessica Bowler-Davies **Vice Chair:** Rebecca Griffiths **Treasurer:** Ruth Visick-Evans **Vice Treasurer:** Sophie Howell **Secretary:** Alys Scott **Vice Secretary:** Lucy Bird ## **Purposes:** To advance the education of the pupils in the school (Ysgol Gymraeg Dewi Sant) in particular by: 1. Developing effective relationships between the staff, parents and others associated with the school. 2. Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils ## **Governance and Management** Cymdeithas Rhieni, Staff a Ffrindiau, Ysgol Gymraeg Dewi Sant, is an association governed by a constitution. It was registered with the Charity Commission on 21 November 2023. An Annual General Meeting is held in September at the beginning of the new academic year. A notice of the meeting is issued to the parents and staff at the end of the last academic year in July and nominations to join the Committee (and therefore be a trustee) are invited to be submitted at the beginning of September. Nominations must be made and seconded by members of the association (i.e. parents and staff of the school). Existing Committee members/trustees may stand for another term. Committee members must be voted in by association members. There is a quorum at an Annual General Meeting when the total number of members present (including committee members/trustees) is at least twice the number of committee members/trustees in office at the start of the meeting. Once the new Committee has been established, it makes plans with the headteacher and other senior representative in the school for fundraising targets and events for the coming academic year. The Committee meets at least 3 times a year to deal with broader charityrelated business. A wider meeting of Committee plus other volunteer association members takes place 3 times a year to plan fundraising events. ## **Decisions regarding allocation of funds** The Committee is responsible for making decisions regarding the spending of charity funds. The school must complete a form stating how much money is requested, for what purpose, how many pupils it will benefit and the expected cost. The Committee makes a decision based on the charity’s purpose, wise use of funds and ensuring that as many pupils as 2 possible benefit across the year. Decisions are either made and recorded in meetings or if there is no meeting, via the Whatsapp group or an online meeting, and then recorded by Board Resolution. ## **Objectives for September 2023 - August 2024:** 1. To register the association as a charity 2. To access funding as a result of charity status 3. To raise at least £7,000 from fundraising events 4. To donate at least £6,000 to Ysgol Gymraeg Dewi Sant ## **Activities:** 1. Charity registration was granted on 21 November 2023 2. a) An application was made to Nationwide Colleague Grants through a member of the association. This was for a sum of £10,000 to fund a new sensory garden for the school. The grant was awarded in March 2024 and work took place to create the garden between July and September 2024. The official opening took place on 27 March 2025. b) A member of the association applied for match funding of £500 from her employer, HSBC, for the Byd y Coblynnod event, which was received in March 2024. 3. Our fundraising events are a key part of the school calendar. We organised 14 fundraising events over the year and received income from a clothing recycling bank, raising **£16,569.** The events were well supported by staff, family and friends of the children at the school and included discos, raffles, “World of the Elves”, a Christmas dance -athon, Someone Special stalls, duck race, competitions, summer fair and refreshments at sports day. 4. We donated **a total of £12,446** to Ysgol Gymraeg Dewi Sant during the year. This was made up of **£6,828** of general funds and **£5,618** of the £10,000 Nationwide grant was spent in this financial year for the sensory garden. 3 ## **Achievements and Performance** The PSFA is a relatively small, but committed group of parents who are proud to have been able to run so many events this year and raise such a large amount of money. The events have provided a huge amount of enjoyment to the children and their families, with the new “Byd y Coblynnod” (World of Elves) being a particular highlight. It was an incredible feat of creativity and planning, providing a low-cost, magical, festive activity-packed experience for the children to enjoy. Much as we seek to raise money to benefit the school, we are also aware of the children and families who may not have the resources to do many things outside of school, so we see our events as providing an opportunity for them and as such, are regularly looking for new ideas for events. We are grateful for our team of creative, hard-working parents with a can-do attitude who work so hard to support the school community in this way. Registering as a charity this year has been a key highlight which immediately allowed us to apply for and receive a £10,000 grant towards a new sensory garden. We continue to be committed to working with the school staff to identify key needs within the school which we can raise money for and ensuring that a wide range of children benefit. Our largest donation to school this year in providing a contribution towards every child going on a school trip is good example of this, alongside more specific needs such as the Year 2 play shed and our ongoing annual commitment to Year 6 leavers’ hoodies and their leavers’ events. 4 Independent Examiner's Report on the Accounts Report to the tru5teesl Membe￿ of Cymdeithas Rhieni. Staff a Ffrindlau Ysgol Gymraeg Dewi Sant On accounts for the year ended 31 August 2024 Charity no 1205822 Set out on pages 2to6 I report to the trustees on my examination of the accounts of the above charity {"the TrusVI for the year ended 3110812024. Responsibilities and basis of As the charity trustees of the Trust, you are resE)onsible for the preparation of report the accounts in accordance with the requirements of the Charities Act 2011 l-the ACVI. I report in respect of my examination of the Tru5Vs accounts Carried out under section 14S of the 2011 Act and in carrying my examination. I have followed the applicable Directions given by the Charity Commission under section 14515llbl of the Act. I have completed my examination. I confirm that no material matters have ome to my attention in connection with the exarnination which gives me cause to believe that in. any materi31 respert- accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's ststement I have no concerns and have come across no other matters in connettion with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: 4 June 2025 Name: Julie Dowie Rdevant professional quAlifieation{s) or body (if any): Institute of Chartered Accountants in England & Wales Address: 4 Batts Hill. Redhill. Surrev Receipts and Payments Accounts For the year from I September 2023 to 31 August 2024 Unrestricted funds Restricted funds Total Funds Last year Receipts Donations Fundraising activities Grant received Total Recei 500 16,569 500 16,569 10,000 27,069 10,000 .000 17.069 Payments Cost of fijndraising Grants made Printing, postage. stationery & computer supplies Subscriptions Sundry Totsl 4.109 6.828 127 4,109 12,446 127 5.618 202 127 11,393 202 127 17,011 ayments 5,618 Net recei Cash funds last year end Cash fund5 this year end 5,676 10,058 9.009 4382 19,067 Statement of Assets and Liabilities Unrestricted funds Restricted funds Cash Funds Bank account Petty cash Total 14.285 400 14685 4,382 4382 Reserves Policy The association does not have a reseNes policy, however commitments are only made to fund requests which the association is confident it can cover, whilst ensuring ongoing expenses can be paid. SÈgned on 4 June 2025 by: IlouLtr R. Vi5ick-Evans {trustee) J. Bowler-Davies (trustee