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2024-09-30-accounts

The Society of Health Play Specialists

Registered Charity number 1205808

Trustees Report & Financial Statements

Period ended 30th September 2024

The Society of Health Play Specialists Registered Charity number 1205808 Trustees Report & Financial Statements Period ended 30th September 2024

Contents
Pages
Charity Information 1
Trustees Report 2-5
Independent Examiner's Report 6
Statement of Financial Activities 7
Balance sheet 8
Notes to the Accounts 9
Income & Expenditure Account 10

The Society of Health Play Specialists Registered Charity number 1205808 Charity Information

Registered Charity Name The Society of Health Play Specialists
Charity Number 1205808
Trustees
Christina Clegg Chair
Penelope Hart - Spencer
Richard Spicer Treasurer
Irene O'Donnell
Mary Joy Clapham
Catherine Hilde Honour Anne Gardner
Lynn Ann Randall
Lee William Pryor
Stephanie Kathleen Sharon Fairbain
Norma Jean Jun-Tai
Correspondence Address 74 Carlton Drive
Wigston
Leicester LE18 1DG
Independent Examiner C Veasey ACA
Edward Thomas Peirson & Sons
Chartered Accountants
21 The Point
Market Harborough
Leicestershire LE16 7NU
Principal Office 74 Carlton Drive
Wigston
Leicester LE18 1DG
Bankers National Westminister Bank Plc
4/6 Grove Street
Wilmslow
Cheshire SK9 1EE

1

The Society of Health Play Specialists Registered Charity number 1205808 Trustees Annual Report

Period ended 30th September 2024

The trustees have pleasure in presenting their report and the unaudited financial statements of the charity for the year ended 30th September 2024.

REFERENCE AND ADMINISTRATIVE DETAILS

Reference and administrative details are shown on the schedule of Charity Information on page 1 of this report.

THE TRUSTEES

The trustees who, unless otherwise stated, served the charity during the period and up to the date of this report were as follows:

Christina Clegg Chair Penelope Spencer Richard Spicer Treasurer Irene O'Donnell Joy Clapham Catherine Gardner Lynn Ann Randall Lee Pryor Stephanie Fairbain Norma Jun-Tai

2

The Society of Health Play Specialists Registered Charity number 1205808 Trustees Annual Report (continued)

Period ended 30th September 2024

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing Document

The Society of Health Play Specialists (SoHPS) is a registered charity (Number 1205808) and is governed by the Constitution of a Charitable Incorporated Organisation whose only voting members are its charity trustees as provided by the Charity Commission. The charity was given formal approval by the Charity Commission on the 20th November 2023.

Organisation

The charity is governed by the Constitution of a Charitable Incorporated Organisation whose only voting members are its charity Trustees as provided by the Charity Commission. This specifies that there must be a minimum of three and a maximum of twelve Trustees.

Trustees have been initially appointed for a term of either one, two or three years to avoid the possibility of a significant number Trustees retiring at once, Trustees may then stand for further periods of up to three years but there is no maximum number of times this may occur.

The Board is required to meet at least two times a year but currently in practise meets four times a year.

OBJECTIVES AND ACTIVITIES

Principal activity

The charity's principal activity is to advance education with particular reference to the study of developmental and therapeutic play, including psycho-social care, in hospital of children and their families. Registration of those who have successfully completed an approved course, and those on the register who meet the re-registration standards.

3

The Society of Health Play Specialists Registered Charity number 1205808 Trustees Annual Report (continued)

Period ended 30th September 2024

ACHIEVEMENTS AND PERFORMANCE

The Society incorporated the HPSET/NAHPS Professional Standards and Code of Conduct into one document, updating the standards, removing duplication, publishing one easy to read, single point of access standard at the launch of SoHPS.

The HPSET/SoHPS website with the public register was technically upgraded. The new logo was launched and information from the NAHSP website transferred to the SoHPS website.

A survey of registrants was undertaken to gather their views on the society’s registration content on the website, and of the their personal webpage where they upload the data to their audit profile with the society. The feedback the registrants gave was reviewed, researched and revised by the registration sub-group. The content of the profile and new guidelines were published on how to upload data to the audit page as a result of the survey.

FINANCIAL REVIEW

The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting for Charities' issued in October 2019 in preparing the annual report and financial statements of the charity.

Results for the year

Financially there was a surplus of £69,551 in the net movement of funds for the year.

Reserves Policy

The trustees aim to retain unrestricted reserves equivalent to at least twelve months of forecasted expenditure. As at 30th September 2024 unrestricted reserves amounted to approximately 29 months of expenditure, based upon expenditure incurred during the year, with further funds to come from the merger with NAHPS forthcoming year.

PLANS FOR FUTURE

The transfer of funds and closure from the NAHPS Santander bank account and PayPal account to our SoHPS bank account and full closure to the HPSET bank accounts now all funds have been transferred out of them.

4

The Society of Health Play Specialists Registered Charity number 1205808 Trustees Annual Report (continued)

Period ended 30th September 2024

PLANS FOR FUTURE (Continued)

The publication of the Play Well Standards, audit tool and commissioning arrangements by NHS England in partnership with Starlight Charity, the SoHPS Board and members played a significant role in writing and approving the documents for publication.

Revalidation of the Apprentice Standard - SoHPS working with IFATE and a trailblazer group to move the apprenticeship onto a degree pathway.

To research and approach Professional Standards Authority to discuss and plan for an application to the SoHPS to become members - to consider funding a project lead for this task.

RESPONSIBILITIES OF THE TRUSTEES

Law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year. Under that law trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The financial statements are required by law to give a true and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for that period.

In preparing these financial statements, the Trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with the Charities Act 2011. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved and signed on behalf of the trustees

Mrs Christina Clegg Chair

……………………………….……2025

5

The Society of Health Play Specialists Registered Charity number 1205808

Independent Examiner's Report to the Trustees of The Healthcare Play Specialist Education Trust

I report to the charity trustees on my examination of the accounts of the Society of Health Play Specialists (charity number 1205808) for the period ended 30th September 2024, which are set out on pages 7 to 10.

Respective responsibilities of trustees and examiner

As the charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 ('The Charities Act') and that an independent examination is needed.

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Basis of independent examiner's statement

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparision of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in c

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Edward Thomas Peirson & Sons C Veasey ACA Chartered Accountants 21 The Point 14th July 2025 Market Harborough Leicestershire LE16 7NU

6

The Society of Health Play Specialists Registered Charity number 1205808 Statement of Financial Activities Period ended 30th September 2024

Incoming resources
Charitable trading activities
Miscellaneous
Total unrestricted income
Resources expended
Charitable activities
Governance costs
Office expenses
Financial costs
Total expenditure
Net movements in funds for the year
Total funds brought forward
Total funds carried forward		 Unrestricted
funds
Restricted
funds
Total
£
£
£
542
-
542
89,205
-
89,205
89,747
-
89,747
8,059
-
8,059
170
-
170
11,082
-
11,082
886
-
886
20,196
-
20,196
69,551
-
69,551
-
-
-
69,551
-
69,551
2024		 2023
Total
£
-
-
-
-
-
-
-
-
-
-
-

There were no recognised losses for 2024 other then those included in the finacial statements.

7

The Society of Health Play Specialists Registered Charity number 1205808 Balance sheet as at 30th September 2024

Note
Current Assets
Cash at bank and in hand
Current Liabilities
Accruals
Net Current Assets
Total Assets less current liabilities
Capital
Unrestricted Funds		 £
£
70,436
70,436
886
886
69,551
69,551
69,551
2024		 £ £
-
-
-
-
-
-
-
2023		 £
-
-
-
-
-
-
-
2023
-
70,436 -
886 -
886 -
-
-

Approved by the trustees on …………………………………………

and signed on their behalf by:

Mrs Christina Clegg Mr Richard Spicer Chair Treasurer

8

The Society of Health Play Specialists Registered Charity number 1205808 Notes to the accounts for the year ended 30th September 2024

1 Accounting policies

1.1 Basis of preparation of accounts

These accounts are prepared under the historical cost convention with items recognises at cost or transaction value unless otherwise stated in the relevant note to the accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Charities Act 2011.

1.2 Income

Voluntary income and donations are accounted for as received by the charity. No permanent endowment have been received in the period.

1.3 Value Added Tax

Value added tax is not recoverable by the charity.

2 Employees

The charity has no employees.

3 Transactions with trustees and related parties

None of the trustees have been paid any remuneration from the charity. Trustees are reimbursed for expenses incurred attending meetings and undertaking duties related to their duties as trustees as authorised by the governing trust deed.

2024 2023
£ £
Trustee expenses and costs 170 -
170 -

9

The Society of Health Play Specialists Registered Charity number 1205808 Income and expenditure account Period ended 30th September 2024

INCOME
Investment
Charitable activities
Miscellaneous
EXPENDITURE
Governance costs
Trust board costs
Office expenses
Office expenses
Office fees
Website
Other costs
Merger costs
SOHPS Conference Costs
Miscellaneous
Financial costs
Independent examination
(DEFICIT) FOR THE YEAR		 £
£
-
542
89,205
89,747
170
170
32
3,915
7,135
11,082
2,834
4,763
461
8,059
886
886
20,196
69,551
2024		 £ £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
2023		 £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
2023
-
-
-
-
170 -
32
3,915
7,135		 -
-
-
11,082 -
2,834
4,763
461		 -
-
-
8,059 -
886 -
886 -
-

10