CVH Catshill Village Hall Registered Charity 1205756 Board of Trustees Report 1st March 2024- 28[th] February2025 Date Produced 30[th] July 2025
Annual General Meeting 28[th] August 2025 7pm
Trustees' Annual Report For the period
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Section A Reference and administration details
Charity name CVH Catshill Village Hall
Other names the charity is known CVH Catshill
Registered charity number (if any) 1205756
CVH
Charity’s principal address
Golden Cross Lane
Catshill, Bromsgrove
B 6 1 0 J Z
Postcode
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Names of the charity trustees who manage the charity
Dates acted if Trustee Name Office (if any) not for whole year Phil Love Lead Volunteer Viv Ware Finance Lead Valerie Bailey Lisa Troth Daren Lacey Heather Waldron Sue Waldron Lin Wilson Jayne Kings Steve Wallace Vicki Lingwood Amanda Bennett
Section B
Structure, governance and management
CVH Catshill’s governing document is adopted from the charity commission and edited to suit our requirements.
CVH is a charity formed under charity commission guidelines
The Trustees are appointed in accordance with the governing document of the registered Charity
CVH is managed by the Board of Trustees, the members of which are the Charity Trustees of the Hall which is a recreational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Board of Trustees consists of 2 independent representatives, Chair and Treasurer together with the other representatives and meets every 3 months.
Members of the Board of Trustees complete Trustee Induction training along with other mandatory training.
This Board of Trustees exists to support the Lead Volunteer in meeting the responsibilities of the Charity and is responsible for:
The maintenance of any Property;
The raising of funds and the administration of finance; the insurance of persons, property and equipment; public occasions;
Assisting in the recruitment of volunteers;
Appointing any sub board of trustees that may be required;
Appointing Administrators and Advisors other than those who are elected as required
Risk and Internal Control
The Board of Trustees has identified the major risks to which they believe the charity is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
Damage to buildings, property and equipment.
The Charity would request the use of buildings, property and equipment from neighboring organisations such as the church, community groups and hirers. Similar reciprocal arrangements exist with these organisations. The Charity has sufficient insurance in place to mitigate against permanent loss and additional insurance cover personnel, such as volunteers, helpers, Board of Trustee members and hirers
The Charity is primarily reliant upon income from Hirers. The Chairty does hold a reserve to ensure the continuity of the charity should there be a major reduction in income. The Board of Trustees could raise the level of the hire to increase the income to the charity on an ongoing basis.
Reduction or loss of trustees and volunteers. The Charity is totally reliant upon volunteers to run and administer the activities of the charity. If there was a reduction in the number of trustees to an unacceptable level in the charity as a whole there would have to be a contraction, consolidation or closure of activities or In the worst case scenario the complete closure of the Charity.
Risk and Internal Control
The Charity has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
Section C
Objectives and activities
The Purpose of CVH Catshill
TO PROMOTE FOR THE BENEFIT OF THE INHABITANTS OF CATSHILL AND THE SURROUNDING AREA THE PROVISION OF FACILITIES FOR RECREATION OR OTHER LEISURE TIME OCCUPATION OF INDIVIDUALS WHO HAVE NEED OF SUCH FACILITIES BY REASON OF THEIR YOUTH, AGE, INFIRMITY OR DISABLEMENT, FINANCIAL HARDSHIP OR SOCIAL AND ECONOMIC CIRCUMSTANCES OR FOR THE PUBLIC AT LARGE IN THE INTERESTS OF SOCIAL WELFARE AND WITH THE OBJECT OF IMPROVING THE CONDITION OF LIFE OF THE SAID INHABITANTS. CVH STRIVES TO BE THE HUB OF THE LOCAL COMMUNITY
The Charity meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Section D
Achievements and performance
This year our achievements have been –
Our first full year of CVH Catshill. We worked hard on changing the perception of the hall with a total rebrand and decoration of the hall.
Introduction of the new booking system. Introduction of Catshill Community events and strengthening the perception of Catshill in Bloom
We have increased our Regular hirers which provides more varied activities for the community. We have held several events within the village which have been a great success.
The Creation of Catshill Games Hub which is now a Charity in its own right The hall is now in a stable position financially
Next year our aim is
To continue to recruit volunteers, grow our regular hirers providing more activities. Continue the Refurb of the hall as and when
To continue with many projects within the community.
Section E
Financial Review
Reserves Policy
The Charities policy on reserves is to hold sufficient resources to continue the charitable activities of the Charity should income fall short. The Board of Trustees considers that the Charity should hold a sum equivalent to £5,500 for operating expenses.
The Charity hold reserves of approximately £6000. This is a contingency fund to assist if in need of an
Emergency Fund.
Investment Policy
The Charity does not have sufficient funds to invest in longer-term investments. The Charity has therefore adopted a risk-averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
Section F Other Optional Information Section G The trustees declare that they have approved the trustees’ report above Signed on behalf of the Board of Trustees Signed on behalf of the Trustees Position Lead Volunteer Date 1[st] August 2025
CVH CATSHILL VILLAGE HALL
FULL ACCOUNT BREAK DOWN MARCH 2024 TO FEB 2025
| Feb-25 Total 60.00 435.00 200.00 152.00 120.00 120.00 330.00 278.24 345.00 421.00 645.00 1,751.0 5 90.00 1,230.0 0 840.00 500.00 4,180.0 0 210.00 1,772.5 0 150.00 1,130.0 0 165.00 505.00 145.00 30.00 30.00 10.00 100.00 360.00 1,018.7 5 15.00 530.00 1,305.0 0 16,563. 54 |
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| INCOME | Mar- 24 |
Apr- 24 |
May- 24 |
Jun-24 | Jul-24 | Aug- 24 |
Sep-24 | Oct-24 | Nov- 24 |
Dec- 24 |
Jan-25 | Feb-25 | Total | |
| Lettings income to CAF bank | ||||||||||||||
| Beeches | 180.00 | 195.00 | 60.00 | 435.00 | ||||||||||
| Chadgrove | 200.00 | 200.00 | ||||||||||||
| Conservatives | 152.00 | 152.00 | ||||||||||||
| Emma Davies | 120.00 | 120.00 | ||||||||||||
| Girl Guides | 330.00 | 330.00 | ||||||||||||
| Jigsaw Players | 278.24 | 278.24 | ||||||||||||
| Jujitsu | 345.00 | 345.00 | ||||||||||||
| Karate | 421.00 | 421.00 | ||||||||||||
| M & C Club | 225.00 | 195.00 | 225.00 | 645.00 | ||||||||||
| Parish Council | 1,751.0 5 |
1,751.0 5 |
||||||||||||
| S Fage-Callinetics & Yoga | 420.00 | 120.00 | 195.00 | 105.00 | 120.00 | 180.00 | 90.00 | 1,230.0 0 |
||||||
| Silly Sprouts | 315.00 | 525.00 | 840.00 | |||||||||||
| Slimming World | 1,440.0 0 |
560.00 | 810.00 | 870.00 | 500.00 | 4,180.0 0 |
||||||||
| Stars Dance | 865.00 | 225.00 | 247.50 | 225.00 | 210.00 | 1,772.5 0 |
||||||||
| Toddler Football | 65.00 | 915.00 | 150.00 | 1,130.0 0 |
||||||||||
| WI | 55.00 | 120.00 | 165.00 | 165.00 | 505.00 | |||||||||
| Other lettings | 45.00 | 20.00 | 40.00 | 30.00 | 10.00 | 145.00 | ||||||||
| Lettings income to Natwest | ||||||||||||||
| Brighter Minds | 20.00 | 10.00 | 30.00 | |||||||||||
| Conservatives | 30.00 | 30.00 | ||||||||||||
| Healing Horse | 30.00 | 60.00 | 10.00 | 100.00 | ||||||||||
| Paynes Dance | 40.00 | 100.0 0 |
60.00 | 60.00 | 80.00 | 20.00 | 360.00 | |||||||
| Silly Sprouts | 1,018.7 5 |
1,018.7 5 |
||||||||||||
| Spiritual Gateway | 15.00 | 15.00 | ||||||||||||
| WI | 530.00 | 530.00 | ||||||||||||
| Lettings sub total | 60.00 | 145.0 0 |
3,786.0 0 |
3,298.7 5 |
1,440.0 0 |
295.00 | 1,428.2 4 |
807.50 | 2,198.0 5 |
600.00 | 1,200.0 0 |
1,305.0 0 |
16,563. 54 |
|
| Other Income to CAF bank | |||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Parties | 256.65 | 137.06 | 263.15 | 335.33 | 571.84 | 512.94 | 209.08 | 140.00 | 100.00 | 170.00 | 2,696.0 5 |
||
| Interest | 0.99 | 6.41 | 9.13 | 16.53 | |||||||||
| Roof donations | 400.00 | 500.00 | 25.00 | 925.00 | |||||||||
| Other income to Natwest | |||||||||||||
| Parties | 185.6 7 |
159.9 0 |
137.10 | 13.58 | 24.79 | 80.00 | 601.04 | ||||||
| Donation for dishwasher | 100.0 0 |
100.00 | |||||||||||
| Other income sub total | 285.6 7 |
159.9 0 |
393.75 | 551.63 | 287.94 | 835.33 | 578.25 | 537.94 | 209.08 | 149.13 | 180.00 | 170.00 | 4,338.6 2 |
| Grants into CAF bank | |||||||||||||
| Stay Connected-Worcs CC | 2,500.0 0 |
-340.00 | - 1,502.1 5 |
-238.20 | -158.88 | 260.77 | |||||||
| Catshill PC grant returned | -840.00 | -840.00 | |||||||||||
| Kitchen Grant-Bromsgrove DC | -36.17 | -36.17 | |||||||||||
| Security Grant-Catshill PC | 1,800.0 0 |
- 1,220.0 0 |
580.00 | ||||||||||
| Bleed Kit Grant-Worcs CC | 154.00 | -116.51 | 37.49 | ||||||||||
| Grants into Natwest | |||||||||||||
| Catshill PC grant received in error - returned-see above |
840.00 | 840.00 | |||||||||||
| Grants Sub Total | 0.00 | 0.00 | 840.00 | 0.00 | - 840.00 |
2,500.0 0 |
- 376.17 |
- 1,502.1 5 |
1,561.8 0 |
- 1,378.8 8 |
154.00 | - 116.51 |
842.09 |
| Monthly income | 345.6 7 |
304.9 0 |
5,019.7 5 |
3,850.3 8 |
887.94 | 3,630.3 3 |
1,630.3 2 |
- 156.71 |
3,968.9 3 |
- 629.75 |
1,534.0 0 |
1,358.4 9 |
21,744. 25 |
MarAprMayAugNovDecEXPENDITURE 24 24 24 Jun-24 Jul-24 24 Sep-24 Oct-24 24 24 Jan-25 Feb-25 Total
| Utilities from CAF bank | 246.00 246.00 246.00 1,515.0 0 0.00 33.11 33.11 33.11 1,561.3 6 279.11 279.11 279.11 3,076.3 6 47.30 47.30 47.30 352.93 310.56 17.74 17.74 17.74 124.18 14.18 14.12 14.12 211.92 147.32 589.27 215.50 215.50 97.54 97.54 97.54 780.32 192.25 842.21 370.24 261.39 5,512.9 1 342.00 1,381.7 9 546.94 438.09 8,631.8 4 5.00 5.00 5.00 45.00 12.00 86.00 17.00 5.00 5.00 131.00 1,677.9 0 831.05 722.20 11,839. 20 |
|||||||||||||
| Gas and Electricity | 190.00 | 95.00 | 246.00 | 246.00 | 246.00 | 246.00 | 246.00 | 1,515.0 0 |
||||||
| Water Plus | 0.00 | |||||||||||||
| Utilities from Natwest | ||||||||||||||
| Gas and Electricity | 339.1 7 |
240.2 0 |
434.75 | 159.15 | 127.00 | 64.30 | 32.15 | 32.15 | 33.16 | 33.11 | 33.11 | 33.11 | 1,561.3 6 |
|
| Utilities Sub total | 339.1 7 |
240.2 0 |
434.75 | 159.15 | 127.00 | 254.30 | 127.15 | 278.15 | 279.16 | 279.11 | 279.11 | 279.11 | 3,076.3 6 |
|
| Hall Costs | ||||||||||||||
| Bromsgrove DC | 47.30 | 47.30 | 69.13 | 47.30 | 47.30 | 47.30 | 47.30 | 352.93 | ||||||
| Bromsgrove DC (Natwest) | 109.4 3 |
47.30 | 59.23 | 47.30 | 47.30 | 310.56 | ||||||||
| Tamar Telecom | 17.74 | 17.74 | 17.74 | 17.74 | 17.74 | 17.74 | 17.74 | 124.18 | ||||||
| TV Licence | 33.90 | 33.90 | 33.90 | 33.90 | 33.90 | 14.18 | 14.12 | 14.12 | 211.92 | |||||
| Music Licence | 147.31 | 147.32 | 147.32 | 147.32 | 589.27 | |||||||||
| Fire extinguisher check | 215.50 | 215.50 | ||||||||||||
| Insurance | 97.54 | 97.54 | 97.54 | 97.54 | 97.54 | 97.54 | 97.54 | 97.54 | 780.32 | |||||
| Insurance (Natwest) | 94.61 | 97.64 | 192.25 | |||||||||||
| Monthly general costs | 1,360.0 0 |
1,870.2 1 |
213.72 | 191.30 | 403.84 | 842.21 | 370.24 | 261.39 | 5,512.9 1 |
|||||
| Hall Costs (Natwest) | 42.00 | 300.0 0 |
342.00 | |||||||||||
| Hall costs sub total | 246.0 4 |
347.3 0 |
59.23 | 1,504.9 4 |
2,048.9 5 |
196.48 | 557.51 | 556.93 | 747.64 | 1,381.7 9 |
546.94 | 438.09 | 8,631.8 4 |
|
| Other Expenses | ||||||||||||||
| Bank charges | 5.00 | 5.00 | 5.00 | 5.00 | 5.00 | 5.00 | 5.00 | 5.00 | 5.00 | 45.00 | ||||
| Bank charges (Natwest) | 50.00 | 24.00 | 12.00 | 86.00 | ||||||||||
| Other expenses sub total | 0.00 | 0.00 | 50.00 | 5.00 | 5.00 | 5.00 | 29.00 | 5.00 | 5.00 | 17.00 | 5.00 | 5.00 | 131.00 | |
| Monthly Expenditure | 585.2 1 |
587.5 0 |
543.98 | 1,669.0 9 |
2,180.9 5 |
455.78 | 713.66 | 840.08 | 1,031.8 0 |
1,677.9 0 |
831.05 | 722.20 | 11,839. 20 |
|
| Total 34.12 312.54 3799.26 4145.92 |
|||||||||||||||
| Monthly overview | - 239.5 4 |
- 282.6 0 |
4,475.7 7 |
2,181.2 9 |
- 1,293.0 1 |
3,174.5 5 |
916.66 | - 996.79 |
2,937.1 3 |
- 2,307.6 5 |
702.95 | 636.29 | 9,905.0 5 |
||
| Other Monies Held | B F'wd |
Mar- 24 |
Apr-24 -464.24 |
May- 24 |
Jun-24 | Jul-24 -474.4 |
Aug- 24 |
Sep-24 | Oct-24 1525.4 2 |
Nov- 24 -618.64 |
Dec- 24 |
Jan-25 -236.16 |
Feb-25 | Total 34.12 |
|
| Catshill In Bloom | 302.1 4 |
||||||||||||||
| Knit & Natter | 0 | 250 | -117.48 | 100 | -19.98 | 100 | 312.54 | ||||||||
| Catshill Events | 0 | 1500 | 1455 | - 2010.7 4 |
475 | 1820 | 20 | 540 | 3799.26 | ||||||
| 302.1 4 |
1500 | - 464.24 |
250 | 1455 | - 2602.6 2 |
475 | 0 | 3445.4 2 |
- 618.64 |
0.02 | 403.84 | 0 | 4145.92 | ||