Docusign Envelope ID: 99339FC6-C46E-40A7-8293-B0A9D7177DC6 Ro ## **Trustees' Annual Report for the period** |**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**| |---|---|---|---|---|---|---|---| |**From**|Period start date|||**To**|Period end date||| ||Day|Month|Year||Day|Month|Year| ## Section A Reference and administration details **Charity name** Cowling Recreation Ground and War Memorial Charity **Other names charity is known by** RGMC **Registered charity number (if any)** 1205753 **Charity's principal address** Rosebud House, Keighly Road, Cowling **Postcode BD22 0BH** **Names of the charity trustees who manage the charity** |1
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**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Laura Tallant|Chairperson|Since inception|All trustees – byvote| ||James Cole|Treasurer|Since inception|All trustees – byvote| ||Ben Howe|Secretary|Since inception|All trustees – byvote| ||Ernest Hall|Vice Chairperson|Since inception|All trustees – byvote| ||Elliott Swenson||21 November 2024|All trustees – byvote| ||Alex Glover||Since inception|All trustees – byvote| ||Owen Lewis||Since inception|All trustees – byvote| ||Gillian Taylor|Clerk|Since inception|All trustees – byvote| ||Victoria Howe||5 September 2024|All trustees – byvote| ||Caz Zeyrek||Since inception|All trustees – byvote| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** |**Name**|**Dates acted if not for whole year**| |---|---| |None|| ||| ||| **TAR** March **2012** 1 Docusign Envelope ID: 99339FC6-C46E-40A7-8293-B0A9D7177DC6 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
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**Address**||| |**None**||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |None||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document - (eg. trust deed, constitution) > [Constitution ] How the charity is constituted[CIO ] - (eg. trust, association, company) Trustee selection methods - (eg. appointed by, elected by)[Election ] ## **Additional governance issues (Optional information)** Appointment, Resignation and Expectations of Trustees and Associates You **may choose** to include additional information, where CCTV & Request for Data Policy relevant, about: • policies and procedures CCTV Privacy Impact Policy adopted for the induction and training of trustees; Complaint Policy and Procedure • the charity’s organisational Donations & Sponsorship Policy structure and any wider network with which the charity works; Equality, Diversity and Inclusion Policy • relationship with any related relationship with any related Financial Controls Policy - relationship with any related relationship with any related parties; GDPR Policy - trustees’ consideration of major risks and the system and procedures to manage them. Safeguarding Policy Safe Guarding and CCTV Access **TAR** March **2012** 2 Docusign Envelope ID: 99339FC6-C46E-40A7-8293-B0A9D7177DC6 ## **Section C Objectives and activities** **The object of the charity is, in the interests of social welfare, to improve the conditions of life for the inhabitants of the cowling without distinction of political, religious or other opinions by the provision and maintenance of a Recreation Ground and War Memorial Remembrance Garden.** The activities undertaking for the public benefit are focussed on the **Summary of the objects of the** rejuvenation of the village Recreation Ground (Rec) so that it provides a **charity set out in its** space for the public, of all ages and abilities as set out in our EDI policy, **governing document** which encourages activity, social interaction, recreation, enjoyment and relaxation. To this end the charity is tasked with raising the necessary funds to enable the achievement of these goals **Before the Establishment of the Charity** Cowling is a rural North Yorkshire village bisected by the busy A6068. In the past the village enjoyed community events such as an annual gala, which also closed the road to allow a procession. A tennis court existed in the community Recreation Ground (Rec) and small businesses thrived. However, over the years small businesses closed, the tennis court club house was vandalised and eventually burned down signalling the end of the tennis club, and the busy A road became the main connector between Leeds and the A65 making this an extremely dangerous and noisy road, so much so that the village was denied a replacement lollipop crossing guard as it was deemed too dangerous The Recreation Ground (Rec) was rarely used for events and what remains of the play equipment became old and dilapidated, and the community spirit gradually eroded. Even the footpath is so poorly **Summary of the main** maintained, wheelchair and push chair users cannot use it, and people **activities undertaken for the** with mobility issues would find it extremely difficult and cumbersome **public benefit in relation to these objects (include within** Anti-social behaviour had become rife in the Rec and the village was **this section the statutory** reduced to being purely a commuter village. **declaration that trustees have had regard to the guidance** Parents wanting to provide an afternoon’s entertainment for their **issued by the Charity** children, or to have picnics, or to kick a ball about visited other villages **Commission on public** given the lack amenities in Cowling. The war memorial is positioned at **benefit)** the entrance to the Rec and the annual Remembrance Day is held with few people showing up. Despite the fact the Cowling has a well-regarded primary school, activities were food outside the village, fragmenting the social connections and isolating people **Formation of the Charity** Essentially - we're a community-based group, aiming to harness community skills and input, to deliver what the community tells us it needs, so the we can build on what was becoming a fragmented community. Our charity was formed with a very small group of local residents determined to "bring back the old days". We committed to rejuvenating the Rec, provide a safe and enjoyable space for all to enjoy with relevant, accessible and inclusive amenities and in so doing, reunite the village, **TAR** March **2012** 3 Docusign Envelope ID: 99339FC6-C46E-40A7-8293-B0A9D7177DC6 provide a setting for people to meet and enjoy the outdoors, to make acquaintances and friendships and to feel a sense of belonging. This small group formed a charity in the hope of being able to access relevant grants and funds to achieve our goals. With no money, we rely on goodwill and donations, and the Parish Council were generous with initial donations which helped lay the groundwork for what we wanted to achieve. At first, we were off to a slow start as things have been started in the past and dropped. We constantly heard that we would grow tired of it and it would fail and we struggled to create interest, but the group, most of whom are parents, persevered. ## **The Work Undertaken** ## **Drainage and Phase 1 Play Equipment** Our group designed and managed the installation of much needed drainage into the Rec, and once this was done we were able to install first phase play equipment - selected on the basis of public consultation as well as input from the local school. This changed everything. The community could see this was happening, and more and more have become involved - of all ages. A big focus was accessibility and inclusion, and equipment selected had to meet these criteria. We viewed this as a success as a child using a wheelchair is regularly brought to the Rec by her mother who spins her around on the accessible roundabout. Not only was this not possible before, it was not desirable due to the anti-social elements which prevailed in the run down area. ## **Installation of CCTV** This was welcomed by residents and no objections received. Polices are in place to support the use of CCTV ## **Hosting a Community Festival** The Grand Opening of the new play area was timed with our Community Festival which we hosted. A free festival for the village made possible through donations. The red ribbon, officially opening the new play area, which was kitted out with accessible and inclusive equipment, was cut by one of the local children (name pulled from a hat by our local County Councillor) which then saw a sea of children surge onto the play equipment. A sight not seen for decades! Entertainment, games and food continued into the early evening ## **Community Built Pump Track** Another great example of our community-based approach is the Pump track which has just been completed and less than a tenth of the price of a commercially built one to the same spec. The Trustee in charge of this project (a local resident) researched the technicalities required for a pump track, used his own expertise to design and plot it out, and using over 1000 hours of volunteer labour, which included youngsters from the village, as well as sponsorships from local companies and the North Yorkshire County Council, the pump track has been complete. This required weekends be given up. Local residents, including youngsters, arrived to help, teas and coffee stations voluntary set up, and **TAR** March **2012** 4 Docusign Envelope ID: 99339FC6-C46E-40A7-8293-B0A9D7177DC6 even before the surface was finally finished off, the pump track instantly became a central hub. One of the youngsters who spent every weekend he had to help build the pump track was given the honour of pressing the button to start the fire works at a Bonfire Night hosted by our charity. Please see this newspaper article about this project - https://www.cravenherald.co.uk/news/25147520.world-champion-specialguest-opening-pump-track/ This provided an opportunity for youngsters to get involved in their community - to build something for themselves - and to feel a sense of ownership. No longer are we blighted with anti-social behaviour in the Rec. ## **Offers of Help and a 7 aside Football Pitch** We are contacted regularly with offers of help - we were recently offered 4 picnic benches a resident involved in clearances had acquired. He donated 1 and the remaining 3 were sold to us at a very small cost. The local football club sold us goals for a vastly reduced price and provided free line markings for the newly installed 7 aside pitch. Unlike the days of the past when the Rec was empty, with aging equipment and subjected to anti-social behaviour, today youngsters can be seen on the pump track, on the play equipment or even playing soccer or a game of rounders. ## **Community Bonfire Night – Bringing back “the old days”** Our charity hosted the first bonfire night in decades last year. We asked for wood donation and the community rallied providing us with an incredibly impressive bonfire. Whilst co-ordinating the drop of an elderly resident commented "this is just like the old days. The community spirit is coming back" ## **Measuring Success** We have not scientifically measured or assessed our impact, but we intend to. Our Facebook page surprisingly has a lot of local youngsters who have "followed" - surprising because the youngsters don't use Facebook now days, but this is a central communication point about the Rec and it's gaining interest. What we have done recently is set up a Community Survey - paper based and on-line and ensure we distributed this through the local schools. The results of the survey are broken down by age and has helped us understand out next tasks which, surprisingly, across all age groups, asks for an accessible footpath right around the Rec. They also ask for outdoor gym equipment and a few other things **TAR** March **2012** 5 Docusign Envelope ID: 99339FC6-C46E-40A7-8293-B0A9D7177DC6 ## **Additional details of objectives and activities (Optional information)** All this is covered in the above section You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** Details are contained in Section C, but the achievements are listed as follows; **Tangible Achievements** - Installation of the drainage system - Installation of accessible and inclusive play equipment - Completion of a Community Built Pump track - Development of Wilding Areas in the Rec - Installation of CCTV - Hosted a free Community Festival which served as a Grand Opening for the new play equipment - Hosted a bonfire night – the first in decades. - Built a Pump Track - Reduced anti-social behaviour to almost zero - Conducted consultations including a community survey – which targeted all age groups ## **Intangible Achievements** - Achieved a goal of the Rec being used by all ages for enjoyment – children and adults can be seen enjoying the Rec most days which was not what was happening prior to the formation of the charity - United the village behind this goal - Reignited Community Spirit **TAR** March **2012** 6 Docusign Envelope ID: 99339FC6-C46E-40A7-8293-B0A9D7177DC6 ## Section D Achievements and erformance p ## **Section E Financial review** There is not specific policy on reserves **Brief statement of the charity’s policy on reserves** **Details of any funds materially in deficit** N/A ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. **TAR** March **2012** 7 Docusign Envelope ID: 99339FC6-C46E-40A7-8293-B0A9D7177DC6 ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Laura Tallant James Cole **Position (eg Secretary, Chair,** Chair Treasurer **etc) Date** 20 June 2025 **TAR** March **2012** 8 ## **Certificate Of Completion** Envelope Id: 99339FC6-C46E-40A7-8293-B0A9D7177DC6 Subject: Complete with Docusign: tar (1).doc Source Envelope: Document Pages: 8 Signatures: 2 Certificate Pages: 2 Initials: 0 AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC) Dublin, Edinburgh, Lisbon, London Status: Completed Envelope Originator: Laura Tallant St. James's Place House 1 Tetbury Road Cirencester, Gloucestershire GL7 1FP laura.tallant@sjpp.co.uk IP Address: 2a00:23c7:a189: ## **Record Tracking** Status: Original 6/20/2025 5:57:52 PM Holder: Laura Tallant laura.tallant@sjpp.co.uk Location: DocuSign ## **Signer Events** **Signature** **Signer Events Signature Timestamp** James Cole Sent: 6/20/2025 6:05:46 PM jamescole6285@googlemail.com Viewed: 6/20/2025 6:07:34 PM Security Level: Email, Account Authentication Signed: 6/20/2025 6:08:13 PM (None), Authentication Signature Adoption: Drawn on Device Using IP Address: 2a00:23ee:12d8:57b8:af31:d86:6f70:690 Signed using mobile ## **Authentication Details** SMS Auth: Transaction: ea0fafc1-82d6-4bdd-bf16-1199a349829d Result: passed Vendor ID: TeleSign Type: SMSAuth Performed: 6/20/2025 6:07:30 PM Phone: +44 7735 568942 **Electronic Record and Signature Disclosure:** Not Offered via Docusign Laura Tallant laura.tallant@icloud.com Security Level: Email, Account Authentication (None), Authentication Sent: 6/20/2025 6:05:46 PM Viewed: 6/20/2025 6:07:07 PM Signed: 6/20/2025 6:08:05 PM Signature Adoption: Pre-selected Style Using IP Address: 2a00:23c7:a189:3901:c095:4194:6e51:d73a ## **Authentication Details** SMS Auth: Transaction: 7b45e336-44cb-438f-9490-6066b65131cc Result: passed Vendor ID: TeleSign Type: SMSAuth Performed: 6/20/2025 6:07:02 PM Phone: +44 7814 482721 **Electronic Record and Signature Disclosure:** Not Offered via Docusign |**In Person Signer Events**|**Signature**|**Timestamp**| |---|---|---| |**Editor Delivery Events**|**Status**|**Timestamp**| |**Agent Delivery Events**|**Status**|**Timestamp**| |**Intermediary Delivery Events**|**Status**|**Timestamp**| |---|---|---| |**Certified Delivery Events**|**Status**|**Timestamp**| |**Carbon Copy Events**|**Status**|**Timestamp**| |**Witness Events**|**Signature**|**Timestamp**| |**Notary Events**|**Signature**|**Timestamp**| |**Envelope Summary Events**|**Status**|**Timestamps**| |Envelope Sent|Hashed/Encrypted|6/20/2025 6:05:46 PM| |Certified Delivered|Security Checked|6/20/2025 6:07:07 PM| |Signing Complete|Security Checked|6/20/2025 6:08:05 PM| |Completed|Security Checked|6/20/2025 6:08:13 PM| |**Payment Events**|**Status**|**Timestamps**| i CHARITY COMMISSION FOR ENGLAND AND WALES 120873J Recelpts and payments accounts CC16a 1fj11112023 31/121￿24 Section A Receipts aiid payments fundi Restrl¢ie¢l lun0¥ 1gthb £ Endowm•nl tuThd4 *o¥x £ Yotal fundB L•BI y•ar t* 11J.I Foulb41 Cqsh tknulwi. 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