## **Trustees’ Annual Report for the period** **From 15/11/23 Period start date To 31/12/24 Period end date** **Charity name: ELibraries for Schools** ## **Charity registration number: 1205723** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The objects of the CIO are**
**For the public benefit, to advance the**
**education of children in the UK by**
**improving access to books through the**
**supply of funded eLibrary services to**
**schools and their pupils with the**
**objective of**
**1. levelling up such access to books**
**across geographical areas and**
**socioeconomic groups**
**2. supporting learning to read, reading**
**for pleasure and reading for the**
**curriculum.**
**3. achieving improvements in**
**educational outcomes and social**
**mobility**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**During this period the charity has**
**established its first pilot primary school**
**to test the provision of an overlay**
**elibrary. It has successfully sought**
**funding for that school’s library books**
**and launched the library, including**
**completing technical development work**
**to enable that.**
**The charity has also had discussions**
**with several other primary schools**
**about becoming pilot schools and has**
**engaged in a range of discussions with**
**political and education sector leaders to**
**promote the idea of eLibraries in**
**schools.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**ELFS meets the definition of a public**
**benefit entity under FRS102. The**
**accounts and the trustees report have**
**both been prepared in accordance**
**guidance issued by the Charity**
**Commission**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**The charity does not make direct grants**
**but instead provides pilot elibrary**
**projects paid for out of its restricted and**
**unrestricted fundraising.**| |Policy on social investment
including program related
investment|Para 1.38|**The charity aims to build a set of pilot**
**school projects which will illustrate the**
**value of an eLibrary to different age**
**groups and across different types of**
**content (curriculum content and reading**
**for pleasure).**| |Contribution made by
volunteers|Para 1.38|**The charity is entirely run currently by**
**trustees as volunteers.**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**In this, its first year of operation, the**
**charity has established its first pilot**
**school programme in Dairsie Primary**
**School in Fife, Scotland.**
**Establishing the first pilot was**
**inevitably a lot of work as it required all**
**of the technical development to be**
**completed and commercial**
**relationships with (e.g.) Overdrive as a**
**content partner to be completed.**
**The trustees are pleased with the initial**
**impact of the first pilot (40 pupils in the**
**school had downloaded over 100 books**
**between them in the first school term of**
**operation) but look forward to more**
**pilot schools coming on board in the**
**coming year.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41| |---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |---|---|---| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity finishes the year in a strong**
**position, with unrestricted funds**
**remaining to support further pilot**
**school rollout and additionally £5k of**
**restricted funds which are earmarked**
**for the creation of a ‘core’ shared library**
**that all pilot schools can use, something**
**discussed and agreed with trustees**
**during the year.**
**Total income for the year was £9,755**
**and expenditure on the opening pilot**
**launch was £3,112 leaving a balance at**
**the year end of £6,643**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The charity has no specific policy on**
**reserves and intends to hold only the**
**amount necessary to ensure stable**
**ongoing operation of its programmes.**
**The funds held at this year end do not**
**imply an intention to maintain that level**
**of reserves but are simply a timing issue**
**with a significant donation having been**
**received close to the year end.**| |Amount of reserves held|Para 1.22|**£6,643**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
**The Charity will raise funds for specific**
**pilot schools by seeking grants from**
**local charitable organisations, PTAs etc.**
**It will also seek funding from grant-**
**awarding bodies for core programme**
**costs and to allow expansion.**
**In its first year of operation, the charity**
**has largely received its funding from 2**
**of the trustees.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal|Para 1.46|| risks facing the charity Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**CIO (Foundation)**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**The Charity is a Charitable Incorporated**
**Organisation (CIO)**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees were appointed for varying**
**(nonoverlapping) terms at a properly**
**convened initial meeting.**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|ELibraries for Schools| |---|---| |Other name the charity uses|ELFS| |Registered charity number|1205723| |Charity’s principal address|4 Norman Avenue
Henley on Thames
RG9 1SG| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Ian Shepherd|Chair||| ||Bridget Martindale|CEO||| ||Damien Dsouza|||| ||Jane Redley|||| ||Stephen Warde|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Ian Andrew Shepherd **Position (eg Secretary,** Chair **Chair, etc)** **Date** **Charity Name** ## **No (if any)** ## **Receipts and payments accounts** ## **For the period** Period start date **from** Period end date **To** ## **CC16a** ## **Section A Receipts and payments** **Unrestricted Restricted Endowment funds funds funds** **Total funds Last year** |**A1 Receipts**
St Andrews Uni CommunityFund donation **-**
Other unrestricted donations
**2,605**
Other restricted donations
**-**
HMRC Gift aid - unrestricted
**650**
HMRC Gift aid - restricted
**-**
**-**
**-**
**-**
**3,255**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 3,255**
**A3 Payments**
Overdrivepayment for library
**1,100**
Pilot school marketingmaterials
**183**
Web fee payments to Crowdsource Ltd
**329**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ 1,612**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 1,612**
**_Net of receipts/(payments)_ 1,643**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**-**
**_Cash funds this year end_ 1,643**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**1,500**
**4,000**
**-**
**1,000**
**-**
**-**
**-**
**6,500**
**-**
**-**
**-**
**6,500**
**1,500**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**1,500**
**-**
**-**
**-**
**1,500**
**5,000**
**-**
**-**
**5,000**|**to the nearest £**|**to the nearest £**
**1,500**
**2,605**
**4,000**
**650**
**1,000**
**-**
**-**
**-**
**9,755**
**-**
**-**
**-**
**9,755**
**2,600**
**183**
**329**
**-**
**-**
**-**
**-**
**-**
**-**
**3,112**
**-**
**-**
**-**
**3,112**
**6,643**
**-**
**-**
**6,643**|**to the nearest £**| |---|---|---|---|---| |||**-**|**1,500**|**-**| |||**-**|**2,605**|**-**| |||**-**|**4,000**|**-**| |||**-**|**650**|**-**| |||**-**|**1,000**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**9,755**|**-**| |||||| |||**-**|**-**|| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||||| |||**-**|**9,755**|**-**| |||||| |||**-**|**2,600**|**-**| |||**-**|**183**|**-**| |||**-**|**329**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**3,112**|**-**| |||||| |||**-**|**-**|| |||**-**|**-**|| |||**-**|**-**|**-**| |||||| |||**-**|**3,112**|**-**| |||||| ||**5,000**|**-**|**6,643**|**-**| ||**-**|**-**|**-**|**-**| ||**-**|**-**|**-**|**-**| ||**5,000**|**-**|**6,643**|**-**| |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---|---| |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|**Details**
Cash in bank
**Details**
**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**1,643**
**-**
**-**
**1,643**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Unrestricted**
**funds**
**Unrestricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|**to nearest £**
**5,000**
**-**
**-**
**5,000**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**
**Restricted**
**funds**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||OK| |||||**to nearest £**
**Endowment**
**funds**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**When due**
**(optional)**| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| Signed by one or two trustees on behalf of all the trustees Signature Print Name Date of approval