CIO - Charity Number 1205679 ## **The Arts Society East Grinstead** **Annual Report and Accounts for the year ending 31 December 2024** **THE ARTS SOCIETY EAST GRINSTEAD ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDING 31 DECEMBER 2024** ## **Registered Charity No. 1205679** |CONTENTS|PAGE| |---|---| |Introduc3on|3| |General reference and administra3ve informa3on|3| |Structure, Governance and Management|3| |Objects and Ac3vi3es|4| |Achievements and Performance|4| |Financial Review|5| |Reserves|5| |Public Beneft|5| |Statement of Trustees’ Responsibili3es|5| |Statement of Financial Ac3vi3es|6| 2 **THE ARTS SOCIETY EAST GRINSTEAD ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDING 31 DECEMBER 2024** ## **INTRODUCTION** The Trustees present their annual report and the financial statements of The Arts Society East Grinstead (TASEG) for the year ended 31 December 2024. On 15 May 2023 the CommiUee resolved that the Society should apply to the Charity Commission for England and Wales for registra3on as a Charity. The applica3on was granted on 13 November 2023 and for the remainder of that financial year TASEG remained an unincorporated body. On 13 February 2024, TASEG was restructured as a CIO associa3on model. All the CommiUee Members were Trustees with the excep3on of Saadia Stuart. There were changes in the roles of the trustees agreed at the Annual General Mee3ng of 10 September 2024. ## **GENERAL REFERENCE AND ADMINISTRATIVE INFORMATION** **Name:** The Arts Society East Grinstead **Registered Charity No:** 1205679 **Principal Address** : 18 Estcots Drive, East Grinstead, West Sussex RH19 3DA **Email Address:** info@taseg.org.uk **Website** : hUps://taseg.org.uk **Bankers:** Lloyds Bank UUoxeter Branch PO Box 1000 BX1 1LT **Board of Trustees** ||**Before 10 September 2024**|**After 10 September 2024**| |---|---|---| |Chair|Maggie Stevens|Ray White| |Secretary|Anne White|Anne White| |Treasurer|Tim Cooper-Jones|Mike Hope| |Membership Secretary|Ray White|Anthony Beevor| |SID Organiser|Jenny Williams|Jenny Williams| |Outings Organiser|Marianne Greenwood|Marianne Greenwood| |Programme Secretary|Choo Wright|Choo Wright| |Young Arts Organiser|Saadia Stuart|Alice Griffith| **Non-Trustee CommiWee Members -** Saadia Stewart ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** The Charity’s governing document is the Cons3tu3on and Rules adopted by the members of TASEG on 13 February 2024. The Charity is governed and managed by a Board of Trustees who receive no payment for their service as trustees. The Trustees are elected by the membership at the Annual General Mee3ng. Each year all the Trustees resign, but they are eligible for re-elec3on. Neither the Chair, nor the Vice Chair if appointed, may normally hold office in such post for more than five consecu3ve years. The Arts Society East Grinstead is an affiliate member of The Arts Society (The Arts Society is the opera3ng name of the Na3onal Associa3on of Decora3ve and Fine Arts Socie3es [NADFAS]). 3 **THE ARTS SOCIETY EAST GRINSTEAD ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDING 31 DECEMBER 2024** ## **OBJECTS AND ACTIVITIES** The objects of the Arts Society East Grinstead are, for the public benefit, the promo3on and advancement of the educa3on of the public in the cul3va3on, apprecia3on and study of the decora3ve and fine arts. The Charity also supports the conserva3on and preserva3on of the ar3s3c heritage of the United Kingdom & other countries and the advancement of the arts, culture and heritage, in par3cular, but without limita3on, the decora3ve and fine arts. There are four principal ac3vi3es that the Charity undertakes in rela3on to these objects: holding lectures on relevant ar3s3c topics; arranging study days to examine par3cular ar3s3c maUers; arranging visits to relevant sites that contain works of art; and making charitable dona3ons to ar3s3c projects especially geared towards young people. ## **ACHIEVEMENTS AND PERFORMANCE** _**.**_ The Trustees have decided to con3nue with hybrid lectures so that most of the lectures can be relayed to members by Zoom. Typically more than 200 members aUend lectures at the venue in Chequer Mead theatre and a further 40 watch on Zoom. The Charity had 369 members on 31 December 2023, which was a slight increase from the end of the previous year. This is s3ll down on the pre Covid membership of 400 but con3nues to increase slowly year by year. Inevitably not all members renew but there is a steady stream of new members coming along. A full programme of visits and ou3ngs was arranged. During the year members enjoyed ou3ngs to Eastbourne for a London Symphony Orchestra concert, to Chelsea to explore the “Talent in Tite Street”, the Chelsea Physic Garden, a guided tour of the Royal Opera House and Glyndebourne for a Christmas Choral Celebra3on. Two holidays were arranged; the first to Northern Ireland to visit the Titanic Experience, Belfast, Derry and the geology of the Giants Causeway. The second was an explora3on of the art and history of Malta. There were also two study days: Douglas Skeggs on the Medici - Bankrolling the Renaissance, and Andrew Prince, on Jewellery in the 19[th] and 20[th] Centuries. The Charity believes that the arts plays a crucial part in all aspects of a young person’s development and has a programme to encourage young people (aged 5-25 years) to enjoy and par3cipate in a wide range of ar3s3c ac3vi3es. The Charity does this by suppor3ng ini3a3ves that provide the relevant opportuni3es. During the year the Charity has donated £550 to Sackville School to support a visi3ng ar3st and the purchase of percussion equipment for the music department. £500 was donated to Imberhorne School to support the drama department in the the produc3on of. a play for public performance. The Charity con3nues to fund ini3a3ves in local primary schools including West Sussex Music ac3vi3es with Blackwell Primary School, and suppor3ng Meads Primary School becoming a member of the”Artbytes”. The Charity has also funded other community ini3a3ves including West Sussex Music, St. Swithun’s Art Fes3val, Kidbrooke Park Fes3val in Forest Row and St Piers Special School. The Charity con3nues to contribute to West Dean College (Chichester) by awarding a TASEG prize to an outstanding student. 4 **THE ARTS SOCIETY EAST GRINSTEAD ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDING 31 DECEMBER 2024** ## **FINANCIAL OVERVIEW** The Accounts are set out on page 6. The income from subscrip3ons and visitors, excluding gis aid, less the costs associated with the monthly lectures shows a small loss of £217. Special interest days made a loss. Holidays/tours, and ou3ngs made a profit, which was used in part to support the Young Arts programme. The income from gis aid was £1,109. The overall outcome for the year was a surplus of £1,054. As at 31 December 2024 there were no fixed assets and no creditors. **Reserves** : The Trustees’ policy is to hold in reserve sufficient funds to cover the opera3ng costs for one year. At the year end the net Society assets were higher than this, at £30,440. The Trustees plan to reduce the reserves to the target level over the next few years. ## **PUBLIC BENEFIT** The Trustees give careful considera3on to the Charity Commission’s general guidance on public benefit when reviewing the Charity’s aims and objec3ves and in planning future ac3vi3es. They consider that the ac3vi3es outlined in this report meet the public benefit requirement for chari3es. ## **STATEMENT OF TRUSTEES’ RESPONSIBILITIES** The Trustees are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and United Kingdom Accoun3ng Standards (United Kingdom Generally Accepted Accoun3ng Prac3ce). The law applicable to chari3es in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and applica3on of resources of the Charity for that period. In preparing these financial statements, the Trustees are required to: • Select suitable accoun3ng policies and then apply them consistently; • Observe the methods and principles in the Chari3es SORP; • Make judgements and es3mates that are reasonable and prudent; • State whether applicable UK Accoun3ng Standards have been followed, subject to any material departures disclosed and explained in the financial statements; • Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will con3nue in business. The Trustees are responsible for keeping proper accoun3ng records that disclose with reasonable accuracy at any 3me the financial posi3on of the Charity and enable them to ensure that the financial statements comply with the Chari3es Act 2011. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the preven3on and detec3on of fraud and other irregulari3es. Ray White Chair 5 |**The Arts Society East Grinstead CIO Income and Expenditure in the Year :**|**The Arts Society East Grinstead CIO Income and Expenditure in the Year :**|**The Arts Society East Grinstead CIO Income and Expenditure in the Year :**|| |---|---|---|---| ||||| |**_To 31st December 2023_**|**Source and use of funds**||**_To 31st December 2024_**| ||||| |**£**|||**£**| ||**_Income_**||| |**17,680**
**0**|**Subscritions and visitors**
**Gift Aid**
**Sundries income and adjustments**||**18,553**
**1,109**
**118**| ||
**17,680**
**sub-total**||**19,780**| |**-4,172**
**-5,143**
**-1,651**
**-753**
**-730**
**-417**
**-5,914**|**_Less Costs_**
**Lecturer fees & expenses**
**Hire of meeting rooms**
**Refreshments at meetings**
**Printing, stationary and postage**
**Equipment purchases/Maintenance**
**Misc' expenses**
**The Arts Society (National subscription & Insurance)**||**-4,734**
**-5,070**
**-2,054**
**-692**
**-426**
**-94**
**-5,819**| ||**-18,780**
**sub total**||**-18,888**| ||**-1,100**
**_Monthly Lectures_**||**891**| ||||| ||**_Outings_**||| |**7,517**
**-6,651**|**Income**
**Less Costs**
**866**
**sub total**||**6,653**
**-5,769**
**884**| ||**_Holidays_**||| |**2,688**
**-2,048**|**Income**
**Less Costs**
**640**
**sub total**||**3,367**
**-1,965**
**1,402**| ||**_Special Interest Days (SIDS)_**||| |**4,700**
**-3,758**|**Income**
**Less Costs**
**942**
**sub total**||**2,888**
**-3,501**
**-613**| ||**_Young Arts_**||| |**1,759**
**-1,700**|**Income (incl.c'fwd)**
**Less Costs**
**59**
**sub total**||**640**
**-2,150**
**-1,510**| ||**1,407**
**_Surplus/(Deficit) for the year_**||**1,054**| ||||| ||||| ||**_£_**|**Reconciliation**|**_£_**| ||||| ||**46,094**|Closing bank balance at year end|**48,064**| ||**-16,350**
_Adjustments_|Subscriptions c/fwd|**-16,050**| ||**-18**|Outings receipts less payments in advance|**-790**| ||**0**|SID receipts less payments in advance|**-564**| ||||| ||**-390**|Young Arts (incl. raffle c/fwd)|**-271**| ||**50**|Petty Cash held at year end|**50**| ||||| ||**£29,386**|**Net Society assets**|**£30,440**| ||||| ||||| ## **Notes** ## 17Aug25 1. Gift Aid refund in 2023 was through the The Arts Society national charity and only claimable on a small part of each subscription. That refund (£250) was allocated to Young Arts income in the 2023 accounts. 2. Registered Charity No. 1205679