Charity Number: J205664 wtLIA)UGHBY ROAD ALLOTMENT ASSOCIATION TRUSTEES. REPORT AI¥D ACCOUNTS FOR THE YEAR ENDED 31 MAY 2025 WILLOUGHBY ROAD ALIAITMENT ASSOCIATION CONTENTS Charity Information Annual Report of the Trustees Independent Examiner's RetK>rt Receipts and Payments Account Statemeni of Assets and Liabilities Notes to the Accounts 9-10 WILLOUGHBY ROAD ALLOTMENf ASSOCIATION CHAIUTY II¥FORMATION FOR THE YEAR ENDED 31 MAY 2025 Trustees: Gerry ladd5 (Chairperson) Arthur Davey Martin Wells lan Gomm Paul Blacknian David Biggadyke Mick Bryont Katie Epion Jane Kav Paul Coilingwood Paul Ward (Resigned 1.8.24) (Appointed I1.9.24) B4Dkers: Barclays Bank Charity Number. 1205664 Address: Willoughby Road Allotments Willoughby Road Bosto Lincolnshire IndependeDt examiller. Mrs Nicola Lenton FCCA Dexter and Sharpe Chartered Certified Accountants The Old Vicarage Church Close Bosiott, Lincolnshire PE216NA LLOUGHBY ROAD ALLOTMENT ASSOCIATION ANNUAL REPORT OF THE TRUSTFES FOR THE YEAR FliDED 31 MAY 21)25 Objectives of the Cb2rity To further or benefit the rttidents of Boston without distinction of gender. sexual ori¢ntation, rdce or of political. religious or other opinions by providing ailotmeni faeilities in the interests of social wclfare for reGre￿lOn01 leisure time occurotion with the objective of improving life for the residents. In setting our objectives and planning our activities our trustees have given ¢areful considerdlion to the Chsrity Commission's general guidance on public benefit. Structur4 Governgnee YéDd Man#gemeDt Willoughby Road Allotment Associattoft is a registered CIO (No 1205664), Registered I￿ November 2023 and it is governed bv its Constitution. Financial Position and Reseryes The Charity relies on generous donations from individua]s and grdnts received During the year grant income received was £17.828 of which £4.136 wa$ Still tn rcstrict&l reserves at thc year end. Figures for 2024-2025: Totsl receipts Total payments (tn¢luding Capital Extthdilure) De£rease in c8sh fuD(Ls 27.636 (32,604) 4,968 Totsl Reserves 18J84 'fhe trustees consider the reserve5 are adequate to continue the charity's current level of activity. Risk l¥laDagement The trustees have undertaken a review of the major risks to which th¢ charity is exposed, and systems to mitigate those risks have been eon5idered and are adequafr. Trustees All of the trustees give th¢ir time voluntarily to the charity, a]1 of the trus*es had to undergo an ID check to be acccpied as a intstee. Tn]stees attend Tneetings (where they are able) to discuss matters relating to the site. WILLOUGHBY ROAD ALLOTMEI¥T ASSOCIATION ANNUAL REPORT OF THE TRUSTEES FOR THE YEAR ENDV.D 31 MAY 2025 Conl Trustee selection- Ttustee5 will Ix voted in at the AGM following the sel￿tIon method as set out in the CIO'S constitution Ik)cum¢nt. Review Auivities in the The main activities of Willoughby Road Allotsnents, are:_ To allow individuals and families to tend the rented plots, there are approximately 65 on site. Th¢ rut￿ing of an onsite cafe tivice a week and on evelli days. To open the cafe for private groups, such as the menopause group oncc a month. The invitation of schoolslgroupsl¢lubs to the site for edu¢ational purp)ses. 'ro h05t volunt¢¢r opportuniiies. To hold events across the year. including 2 open days for the Nattonal Garden S¢heme. To include peopl¢ from the locat community. To stiare produce with local f(MMI banks. Main Achievements Th¢ CIO was granted Chartty Status on 10 Novemt*r 2023 We have just had an inspection from East Midlands in Blwm. 25 July 2025 and ￿e awaiiing the oulcome from this. The setting up. from scratch. and nmning of a cafe. including trdinin& after rettiving funding from the National Lottery. The café continue5 to run successfullv lo date with the addition of a regular weekly Lunch Club for bookings. There are also local gmups that use the cafe for regular meetings. Regular attendance of nuTsev school grouF6 who visit the site weekly, twice weekly from September 2025. Raising funding through successful applicatiims. Holding events, 2 open days year and in 2024 6 succc&8ful workshops and a Gnome Hunt. Start of a new sensory garden area in June 2025- ongoin& thanks to fimding from ASDA Outdoor Community Fund. This will provide another level of interest to the site, which will en￿Urage different people to visit. Voluttteers We are grateful to now have I I regular volunteers on SI￿ who generou51y contribute time to all aspects of the site, Outside and in the cafe. There is a volunt¢¢r policy in place for the CIO. WILLOUGHBY ROAD ALLOTMENT ASSOCIATION ANNUAL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MAY 2025 Cont Trustees, Responsibilities The trustees are required under the Charities Aci 2011 to prtpare financial sratements for each year. selecting an appropriate consistent basis for preparation. The t￿￿teeS are responsible for kceping accounting records which disclose with reasonable acCU￿Y the financial position of th¢ charity and which enable them to ensurc that ihe financial ststements comply wilh applicable law and regulations. They are atso responsible for safeguarding the assets of the charity and hence for taking reasonable #eps for the prevention and detection of frnud and other irregularities. Requirement for Audit Th¢rc is no requiTemeni in the constitution for the accounts to be audited. The Charities Act 2011 obli¥es the Trustees to have the financial staieTnents independently exattLined. A copy of the examiner's report is attached to the ￿ounts. The report was approved by the tntstees on 1° October 2025 And Si￿ed on their behalf. Gerry Ladds {ChairpeT50n) WILLOUGHBY ROAD ALLOTMENT A&SOCIATION INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WILLOUCHBY ROAD ALLOTMENT ASSOCIATION I report lo the tn￿eeS on my examination of the accounts of the above charity ('Ihe Tn￿1") for the year ended 31 May 2025, whieh are set out on pages 6 to 9. Responsibilities and basi% of rew)rt As the charity trustees ofthe Tr￿ you are responsible forthe prepardtion ofthe a¢counts in accordance with the requirements of the Charities Act 2011 (*he Act-). I report ift respect of my examination of the TrLESt's a¢counts rarried out under section 145 of the 2011 Act and in carrying oul my examination, I have followed the applicable Direction5 given by the Charity CoTnmission under section 145(5Mb) of lh¢ Act. Independent examiner's statement I have completed my examination. I confim) that no material matters have wme to my attention in connection with the examination which gives me cause io believe that ify any mat¢rial respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not acconl with the accounting records I have no concerns and have come across no other matters in connection with the examtnation to which attention should be drawn in order to enable a proper undersianding of the accounts to ￿ reached. MRS NICOLA LENTON FCCA Independent Examiner Dexter & Sharpe Cbartered Certified Aceountants The Old Vicarage Church Close Boston Lincoln$bire PE21 6NA 1st October 2025 WtLLOUGHBY ROAD ALLOTMENT ASSOCIATION RECEIPTS AND PAYMENTS Accouf4T FOR THE YEAR EN'DED 31 MAY 2025 ResiricÉed Funds General Funds Total 10.11.23- 2025 31.5.24 RECEivrs Grant$, Donatiolls and Offerings: Grants Donations Other IDcotne: Allotment rent Café takings National garden scheme 17828 17,828 35,817 18,590 3,635 6,113 3,635 6,113 60 2,495 607 200 Total Receipts: 17*28 9,808 27,636 57,709 PAYMENTS Direet Charitable EipenditUTe: Subcontract labour Insurance Water rates LTrght and heat Repairs and renewa15 Gardening Donaiions National garden scheTne Telephone and intern¢t Trustees travel eX￿nSeS Rent Governance C(ksts: Subscriptions Professional fees Finance ChArges: Sum-up fees Other Expellditure: Sundry Postage and stationery Cafe purchases Cafe repairs and Tenewals Advertising 9.768 311 9,768 622 5.202 601 88 504 72 635 742 21)0 367 311 180 116 432 394 1275 719 sio 1,707 719 161 130 107 161 173 107 192 272 80 33 33 39 39 397 230 170 397 2,994 537 -537 268 Total Paymellts: lJJ91 6J20 19,711 9,66 4,437 7,925 48.048 WILLOUGHBY ROAD ALLOTMENT ASSOCIATION RECEiwfs AND PAYMENTS ACCOUNT FOR THE YEAR ENDF.D 31 MAY 2025 Contd... R￿trIcted Funds General Total 10.11.23- 2025 31.5.24 blfivd 437 7,925 48,048 C4Pital Expenditure Strcet lights Septic tank Parasols and bases Furniture Heater Shed Kitchcnware Statesman fridge Shed Decking area sttttesm￿ chest freezer Veranda lo decking area Artwork 7,853 16.300 198 115 130 100 327 230 327 230 260 693 260 1,693 &043 Tot31 Capital Expendithre: 11.940 953 12,893 24,696 Exeess of {eipenditure over ineomey over expeuditure {7,503) 2535 (4.968) 23,352 TraDsfer5 between funds Cash Funds Brought Forwanl 11,639 11,713 23J52 Cash Funds Carried Forward 4,136 14248 1&384 23,352 LLOUGHBY ROAD ALLOTMENT ASSOCIATION STATEMENT OF ￿SETs AND LIABILITIES AS AT 31 MAY 2025 2025 2024 A&sets Owned by the Charity Street Lights Septic Tank Pardsols and Bases Furniture Heater Shed Kitchenware Statestnan Fridge Shed Decking Area StatLSTnan Chest Freezer Veranda to Decking Area Artwork 7,853 16JOO 198 115 130 i( 327 230 7,853 16,300 198 115 130 loo 260 1,693 Total 37589 24,696 Cash Funds Restricted futlds Unrestricted funds 4,136 14248 11,639 1,713 Total eash funds 18J84 23,352 Other Assets and Liabilities Debtot BTitish Gas Amazon 558 27 27 558 Liabilities Accountancy Brttish &dS 528 3(MJ 480 828 Approved for and on behalf of the ¢b*rity on IM October 2025 by: Gerry Ladd$ (Chairperson) WILLOUGHBY ROAD ALLOTMENf A&SOCIA TION NOTF.S TO THE ACCOUNTS FOR THE YEAR ENDED 31 MAY 2025 ACCOUNTING POLICIES Basis of preparation of finantial ststements The financial statemenls have been prepared in accordance with the Charity Commission quim¢nts on the Receipts and Payments Basis and are compliallt with the Charities Act 2011. TRANSACTIONS ￿TH TRUSTEES During the year, one of the th]st¢es was paid £9.768 (2024- £5,202X for work providcd und¢r nornial ¢ommer¢ial terms: lo assia the Charity wilh its administrative pr(*edures. 11)i5 h been applied for and fund¢d via one of th¢ restricted grants. WILLOUGHBY ROAD ALLOTMENfA&SOCIATION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MAY 2025 Collt... COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES 10.11.23 31.5.24 RECElVfS Grants, DoD•tioDs and OffcriDgs: Cirant5 Donation5 Other I￿¢￿Me. Allothient Teni Cate takings FuThJs 35.817 35.817 1&5 1495 607 1495 607 200 Total Reteipts: 35317 21,892 57.71YJ PAI'MLli'I Direct Charit*bl¢ ExpeDdItu￿. SukKoniraLtt Lth)ur ItL%urance Waier rntes Light and Irat Repair5 SDd re￿¥4]S Gardening Donations National gard￿ sche Teleph<￿ attd in*¢rnei Governanoe C'o8ts= StsbSiTIPIiOILS Profe%%iond f¢cs Finan¢e C'.harye5= Sum-up tti5 Oth¢r Expenditurr. Swidry Postag¥ and swM)nery Café purchases 5202 5.202 88 88 504 72 635 742 2(K) 367 504 72 371 742 2(K) 261 367 80 80 230 170 292 230 170 292 lotal P*)Inents: 7,109 1552 21708 19,340 4&048 Capithl ExpEnditu Sbr¢t l.i*his Septic T&Tth Parssols attd ￿￿seS Furninj 7.853 7.853 16.3(KJ 198 130 Shed 130 Total Capital Expendithre: 24.596 24.696 EI¢tSs of income o%'¢r exptnditu 4,112 19240 23.352 Trallyf¢rs betw¢¢n fun