Minutes of the First Annual General Mcetin ton Communit Centre Association Charit number 1205617 On Wednesda 4 June 2025 at 7.30 of the Durrin held Present: Roger Easiment Jackic Tettersell Laura Thomas Linda Leaney Sylvia Chaptnan Geraldine Mustard Eric Whit¢ Pam Hawl¢y Paul Mansfield Treasurer Manager Secretary Tru%tee / LEP Chur¢h Truste¢ / CSPA DU1¥(0 Fri¢ndship Goring Stamps DUIngI0n Wl CSPA ies for absence David Jacobs Jackie Bray Dawn Boult Denise Cullip Chaiman Olce AdrninistrAior 2. NoTthbrook Brownie Cats Pro¢¢Ction Mlnutes of the last meetin As the first ineeting of the Community Centre as a CIO no previous minutes were available. Matters Arlsln No matters arising Chalrman's Wclcome rcad out b J Tettersell In Chalrman's absence 2025 has started as an excellent and also challenging year for us here at the Durrington Community Centre Association. OUT first months operating as a Charitable Incorporated Organization has seen a few subtle changes which have hopefully gone un-noticed by our members but been lime consuming,, fNstrating and sometimes extremely stress1 to our Committee and Staff. Our success as a Centre both under the old and new umbrellas, is directly due to those workin8 as part of a team lo enable th¢ suc¢¢ssfiJl day lo day running of the Cenlre, and I would like lo personally thank all of them for their enthusiasrn. energy and hard work il requires to keep our Centre up and running and open every day for the various activities we have on offer for members of the Community. W¢ ar¢ no loThg¢r charging to become a m¢mb¢r of th¢ Cenlre, but membership is Still available and open to everyon¢ who takes an int¢r¢st and is k¢¢n to support our community. We have also re-arranged our pricing structure to be fairer and easier for our users. So far this year, wg have had the floors cleaned and polished, purchased some new chairs, had the movable wall repaired and kept up with the mountain of maintenance, paperwork and legal requirements, and also arranged training for those who have needed it or just wanted to be more involved with the Centre.
We have also reconnected with the local special needs community and they are volunteering within the Centre with jobs such as coffee bar cover once a week, painting jobs and small maintenance jobs. Our current Trustees arc David Jacobs, Roger Eastment, Linda Leaney. and Sylvia Chapman. All of whom are happy lo reinain for the coming year. If you feel you would like to join the trustee comlnittee - you will have the opportunity to join before the end of this meeting. Thank you for coming and continuing to support your Community Centre, now l ask Roger Eastmenl lo rewrt on the finance5 of the Centre. Treasurer to resent the Accounts of the As$ocAation These account5 for 2024 represent the last year of our status as an Unincorporated Charity, From 2025 we are a Charitable Incorporated Organisation. I would draw your attenlion to the notes on the third paLye under the heading 'depreciation" explaining that we have written off th¢ remainingy value of our fixed assets so that in future our accounts will just show our profit and loss aiid a summary of our current assets, of which the vast majority consists of our bank balances. After Ihc deprecialiory of £14,792 we made a small loss of £981. leavingj our total current assets at £187.386 of which £186,118 is held in OUT bank accounts. Future accounts will of course benefit considerably from not having depreciation deducted. R D Easlment Hon Treasurer To elect the trustee officers of the Association Th¢ current trustee5 are David Jacobs, Roger Eastment, Linda Leaney and Sylvia Chapman who agreed to continue in the posts and the meetins agreed to re-elect the Trustees. To note the names of the outside bodles a olnted b lh¢ Borou h Council The Council are CuentlY looking into the system of outside bodi¢s and we are awaiting their conclusion as to wh¢th¢r we will still have representation from the Council on our committee. Toa oint a ualified auditor Jan Young is happy to continue a5 aTh independent auditor. Anv Other Business Geraldine asked whether we had reviewed our prices as mentioned previously. It has been agreed we Lan keep our prices at the current rate for the tim¢ b¢ing. The chairs ar¢ still proving a problem and more will need to be purchased. The meeting di5CUSsed thc nuJnb¢r of groups and it was reported that whilst comrnunity groups are declining possibly due lo a liick of volunteers, we are running groups as sections
which raises more Tnoney for the Centre. Linda asked how the new Church were s¢ttling in and Jackie reported Kingdom Faith weTe a happy enthusiastic group who were also starting to use the prayer room. A recent meter reading meani 2 gas leaks were noticed and reported. SGN atlended within Ihe hour and fixed them. A question regarding the new community centre planned on the floral estate was discussed, this still seems to be a long way otT. The church also planning to build there appear lo be no closer to building. Jackie felt th¢ flooring in the toilets needs to be the next repair and will look into getting quotes. io Date of next meetin Th¢ dat¢ of the next Meeting will be announced by poster and email next year. The meeting closed at 8.OOpin, Date
DURRINGTONCOMMUNITYCENTRE ASSOCIATION StateJnet]tsnsO[aL&CIlx11S..1olIll¥0llO.e2IIec.e.MbRE2aIS Notes 2025 2024 Room rentals Interest Membership fees Oonatlons Shed rental Fund raising activities Photocopylng Inetl 63,607 6,840 57,257 7.340 2.243 2,081 1,969 780 30,623 26,597 103,819 96,184 EXPENDITURE Salaries & NIC Repairs and Nainienance Cleanlng & Gardening Llght & Heating SecuritylCCTV Telephone Water Insurance Fees & Subs Prlntlng & statlonery Photocopylng Sundry Equipment Rates Refuse Training Bank charges Accountants Fees Sundrles Sollcltors Fees Depreciation 41,318 8,733 8,251 12,722 652 979 41,998 4,313 7,821 14,266 773 923 1,875 746 1,399 767 1.656 164 125 1.783 593 907 1,250 274 975 50 271 48 303 872 62 900 14,792 81,286 92,762 Fund RaisingActivities 5,113 4.403 TDTAL EXPENDITURE Net profit foryearloss) 86,399 17,420 97,165 19811
DURRINGTON COMMUNITYCENTREASSOCIATION Statement of funds held as at 31 December 2025 HSBC Bank- current account 35,378 70,000 97,266 HSBC Money Market Division Cambridge & Counties Bank 202,644 Funds held as at 31 December 2024 HSBC Bank- current account HSBC Money Market Dlvlslon Cambridge & Counties 8ank 23,129 70,000 92,989 186,118 Increase over year Idlflerence In debtors) 16,526 894 Note The value of fixed assets, havlng been deprecSated over approxlmately 40 years was linallywrltten-olf in the 2024 account5 Cash held Is negoible. Creditors are nll Debtors amount 01 £2014 see note 5
DURRINGTON COMMUNITY CENTREASSOCIATION Note5 to the Accounts for the year et7ded 31 December 2025 Acoouni]ng.Poll.cles These accounts have been prepared in accorijance wlth the Charities Act 2011, the Charities IAnnual Return) Regulations 2024 and the Statement ol Recommended Accounting Practice on accounting by Charities 2 Membership fees Both Individual Membershlp fees and Group Membershlp Aff Sllatlon lees were dlcontinued from I January2025 3 Oonaiions Sundryanonymous 1,969 4 E.unRa*s.1ngAQlltL2s Organlser's Costs Proceeds Net 2024 Coffee Lounge Bowls Equipment hlre Sale of waste sacks Raffles Bowls Dancers 2,530 9,767 220 7,237 220 8.099 340 2,583 2,939 202 8,965 8,530 356 202 8.965 8.530 764 444 5,619 6,928 5,113 30,623 25.510 22.194 5 Deb_tors Room rentals due 31.12.24 but not yet received Accured interest 955 1,059 2,014 6 Empioye&sJlemuneiatlon Ban(i Un(Jer60K o of empLoyeEs 41.360 7 AdmiThstration.CJiaI No tee has been charged lor the Independent Examination anil costs relating to meetings were negligible. 8 Tru&tees ExpensR.setc No expenses were reimbursed to the Trustees during the year and no memL)er of the commiltee or any other person connected to them has received or is due to receive any remuneration directly or indirectly Irom the Charlry's funds. The charity made no ex-gratia payrnenls during the year.
DURRINGTON COMMUNITYCENTREASSOCIATION I report on the accounts of Durrington Community Centre Association for the year ended 31 December 2025 whlch are set out of pages 1-4. Thls report is made soley to the charity's trustees a5 a body, in accordance with provision 145 of the Charities Act 2011. My work has been undertaken so that I mlght state to the charity'5 trustees those matters that l am required to state them in an In(Jependent examiner's report and lor no other purpose. fo the fullest extent permitted by law, I do not accept or assume respon5ibliity to anyone other than the charity and the charity's trustees as a L)ody. for my work, for ihis report, or for the opinons i have formed. Respectlve responslbllltes of trustees and examlner As de5crlbed in thè Statement ol Trustees, Responslbilllles, the charity's trustees are responsible for the preparation of the Accounts. The charity's trustees con51derthat an au(Jlt Is not requlred for th15 year, under provision 144111 ol the Charities Act 2011 Ithe 2011 Actl and that an independent examination is needed. It Is my responslbllltyto.. Examine the accounts under provlslon 145 of the 2011 Act. Follow the procedure lald down In Ihe General Dlrectlons given by the Charlty CommlssSon under provislon 152151 of the 2011 Act: and state whether partlcular matters have come to my attentlon. Basls of Independent examlner's report My examlnation was carried out In accordance wlth the General Dlrections given by the Charltles Commlssion. An examination includes a review of the accounting records kept by the charity and a comparison otthe accounts presented wlth those recoros. It also includes consideration of any unusual items or disclosure in the accounts, and seeking explanations from you as trustees concernlng any such matters. The procedures undertaken (Jo not provide all the evidence that would be required in an audit, and consequently no oplnlon Is given as to whether the accounts present a'lrue and falrvlew, and the report is lirnited 10 those matters set out in the statement below. Independent Examlner's statement In connection with my examination, no matter has come to my attention: Which gives me reasonable cause to believe that in any material respect the requirements To keep accounting records In accordance with provision 130 of the 2011 ACT., and To prepare accounts which accord with the accountlng records and comply with the accounting requirements of the 2011 Act have not been met., or To which. in my opinion, my attention should be drawn in or¢Jer to enable a proper understanding of the accounts to be reached. /s /
DURRINGTONCOMMUNITYCENTRE ASSOCIATION StateJnet]tsnsO[aL&CIlx11S..1olIll¥0llO.e2IIec.e.MbRE2aIS Notes 2025 2024 Room rentals Interest Membership fees Oonatlons Shed rental Fund raising activities Photocopylng Inetl 63,607 6,840 57,257 7.340 2.243 2,081 1,969 780 30,623 26,597 103,819 96,184 EXPENDITURE Salaries & NIC Repairs and Nainienance Cleanlng & Gardening Llght & Heating SecuritylCCTV Telephone Water Insurance Fees & Subs Prlntlng & statlonery Photocopylng Sundry Equipment Rates Refuse Training Bank charges Accountants Fees Sundrles Sollcltors Fees Depreciation 41,318 8,733 8,251 12,722 652 979 41,998 4,313 7,821 14,266 773 923 1,875 746 1,399 767 1.656 164 125 1.783 593 907 1,250 274 975 50 271 48 303 872 62 900 14,792 81,286 92,762 Fund RaisingActivities 5,113 4.403 TDTAL EXPENDITURE Net profit foryearloss) 86,399 17,420 97,165 19811
DURRINGTON COMMUNITYCENTREASSOCIATION Statement of funds held as at 31 December 2025 HSBC Bank- current account 35,378 70,000 97,266 HSBC Money Market Division Cambridge & Counties Bank 202,644 Funds held as at 31 December 2024 HSBC Bank- current account HSBC Money Market Dlvlslon Cambridge & Counties 8ank 23,129 70,000 92,989 186,118 Increase over year Idlflerence In debtors) 16,526 894 Note The value of fixed assets, havlng been deprecSated over approxlmately 40 years was linallywrltten-olf in the 2024 account5 Cash held Is negoible. Creditors are nll Debtors amount 01 £2014 see note 5
DURRINGTON COMMUNITY CENTREASSOCIATION Note5 to the Accounts for the year et7ded 31 December 2025 Acoouni]ng.Poll.cles These accounts have been prepared in accorijance wlth the Charities Act 2011, the Charities IAnnual Return) Regulations 2024 and the Statement ol Recommended Accounting Practice on accounting by Charities 2 Membership fees Both Individual Membershlp fees and Group Membershlp Aff Sllatlon lees were dlcontinued from I January2025 3 Oonaiions Sundryanonymous 1,969 4 E.unRa*s.1ngAQlltL2s Organlser's Costs Proceeds Net 2024 Coffee Lounge Bowls Equipment hlre Sale of waste sacks Raffles Bowls Dancers 2,530 9,767 220 7,237 220 8.099 340 2,583 2,939 202 8,965 8,530 356 202 8.965 8.530 764 444 5,619 6,928 5,113 30,623 25.510 22.194 5 Deb_tors Room rentals due 31.12.24 but not yet received Accured interest 955 1,059 2,014 6 Empioye&sJlemuneiatlon Ban(i Un(Jer60K o of empLoyeEs 41.360 7 AdmiThstration.CJiaI No tee has been charged lor the Independent Examination anil costs relating to meetings were negligible. 8 Tru&tees ExpensR.setc No expenses were reimbursed to the Trustees during the year and no memL)er of the commiltee or any other person connected to them has received or is due to receive any remuneration directly or indirectly Irom the Charlry's funds. The charity made no ex-gratia payrnenls during the year.
DURRINGTON COMMUNITYCENTREASSOCIATION I report on the accounts of Durrington Community Centre Association for the year ended 31 December 2025 whlch are set out of pages 1-4. Thls report is made soley to the charity's trustees a5 a body, in accordance with provision 145 of the Charities Act 2011. My work has been undertaken so that I mlght state to the charity'5 trustees those matters that l am required to state them in an In(Jependent examiner's report and lor no other purpose. fo the fullest extent permitted by law, I do not accept or assume respon5ibliity to anyone other than the charity and the charity's trustees as a L)ody. for my work, for ihis report, or for the opinons i have formed. Respectlve responslbllltes of trustees and examlner As de5crlbed in thè Statement ol Trustees, Responslbilllles, the charity's trustees are responsible for the preparation of the Accounts. The charity's trustees con51derthat an au(Jlt Is not requlred for th15 year, under provision 144111 ol the Charities Act 2011 Ithe 2011 Actl and that an independent examination is needed. It Is my responslbllltyto.. Examine the accounts under provlslon 145 of the 2011 Act. Follow the procedure lald down In Ihe General Dlrectlons given by the Charlty CommlssSon under provislon 152151 of the 2011 Act: and state whether partlcular matters have come to my attentlon. Basls of Independent examlner's report My examlnation was carried out In accordance wlth the General Dlrections given by the Charltles Commlssion. An examination includes a review of the accounting records kept by the charity and a comparison otthe accounts presented wlth those recoros. It also includes consideration of any unusual items or disclosure in the accounts, and seeking explanations from you as trustees concernlng any such matters. The procedures undertaken (Jo not provide all the evidence that would be required in an audit, and consequently no oplnlon Is given as to whether the accounts present a'lrue and falrvlew, and the report is lirnited 10 those matters set out in the statement below. Independent Examlner's statement In connection with my examination, no matter has come to my attention: Which gives me reasonable cause to believe that in any material respect the requirements To keep accounting records In accordance with provision 130 of the 2011 ACT., and To prepare accounts which accord with the accountlng records and comply with the accounting requirements of the 2011 Act have not been met., or To which. in my opinion, my attention should be drawn in or¢Jer to enable a proper understanding of the accounts to be reached. /s /