Trustees’ Annual Report for the period
From 31/10/2023 To 05/04/2025
Charity name: Maes Aeron Buddhist Sangha
Charity registration number: 1205476
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance Buddhist practice for the benefit of the public in accordance with the moral and ethical framework offered by the Four Noble Truths and the Eightfold path. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Donations made to Buddhist organisations which share our charitable aims. Maintenance of charity website offering guidance on sources of support. Maintenance of charity website providing updates on developments while charity in in hibernation mode. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have noted the guidance issued by the Charity Commission on public benefit. There are no incidents to report. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The first meeting of the registered CIO [13/11/23] addressed the changes that the Charity Commission had required and considered the change in position from the initial point of application. The trustees noted the new requirements for the charity’s operation, the responsibilities of trustees, and the reporting period of 18 months. In accordance with this, the initial period of service for Mrs Helen Leaning was extended to 18 months from the previously agreed 12. Changes in circumstances of the trustees and the loss of the previous base of operations which had served for 10 years in Hadfield required a re-evaluation of the charity’s operations. It was agreed that the administrative headquarters would be moved and details were updated on the Charity Commission website. Attempts were made in the following months to find alternative venues and continue the charity’s work in the North West of England. At the meeting of 21/12/23 it was decided that due to a lack of available new spaces and new trustees, the base of operations should be moved to the administrative headquarters in West Wales and the charity placed into hibernation mode until suitable spaces could be made available. To continue the charity’s work during hibernation, some of the opening balance of funds was allocated to maintaining a website for the following purposes: 1.To direct people to other Buddhist organisations who share the charity’s aims. 2. To maintain an online presence and contacts for those who had previously been involved with the charity. 3.To provide regular updates on developments towards establishing a new base of operations in West Wales. The remaining balance was sent as direct donations to three Buddhist charities. The charity’s only other assets (approx. £50 of books, a Tibetan singing bowl and bells) were placed in storage in the care of the Chair of Trustees until a suitable space for activities to resume becomes available. The board agreed to meet every 3 months to assess when the hibernation period would end. At the meeting on 15/3/24 it was decided to change the charity’s bank account due to ongoing difficulties changing the registered address with Lloyds Bank. Further meetings to discuss the charity’s status in hibernation were held on 20/6/24, 30/9/23 and 13/1/25. The final meeting of the financial period was held |
on 15/4/25 when the provisional financial accounts and annual report were reviewed and approved.
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity has taken in no new donations during the period and distributed the opening funds as follows: Website management costs £208. Donation to other Buddhist charities: £57. The closing balance for the period is £0. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | A long-standing policy has distributed any unallocated funds to other charities every three months; this flow of money has been determined to be the most effective in order to promote the charitable objectives. |
| Amount of reserves held | Para 1.22 | £0 |
| Reasons for holding zero reserves |
Para 1.22 | Charity is in hibernation mode |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The charity is in hibernation mode with all costs for website maintenance covered until December 2026, by which point the charity expects to have resumed normal activities. |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | In accordance with the constitution [sections 10-11] Every new trustee must be appointed for a term of four years by a resolution passed at a properly convened meeting of the charity trustees. In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the efective administration of the CIO. The charity trustees will make available to each new charity trustee, on or before his or her first appointment: (a) a copy of the current version of this constitution; and (b) a copy of the CIO's latest Trustees' Annual Report and statement of accounts. |
Reference and Administrative details
| Charity name | Maes Aeron Buddhist Sangha |
|---|---|
| Other name the charity uses | n/a |
| Registered charitynumber | 1205476 |
| Charity’s principal address | 6 High St, Aberystwyth, Ceredigion, SY23 1JG. |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| MaryGriffiths | Chair of Trustees | |||
| Emma Griffiths | Treasurer | |||
| Helen Leaning | ||||
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s)
Position (eg Secretary, Chair, etc)
Date
Statement of Assets and Liabilities
Maes Aeron Buddhist Sangha, Reg. 1205476.
Period from 31/10/23 to 05/04/2025.
The opening balance of funds from the charity’s pre-registration activities was £265.
The end of year financial position was a balance of £0.
There are no outstanding or potential liabilities, and thus no guarantees given by the CIO, where any potential liability under the guarantee is outstanding at the date of the statement of assets and liabilities;
There is no debt outstanding at the date the statement of assets and liabilities which is owed by the CIO and which is secured by an express charge on any of the assets of the CIO.
The charity was placed into hibernation in December 2023 and received no donations. Website maintenance for 3 years was paid for a total of £208, and the remaining £57 was distributed among three Buddhist charities which share our charitable objectives as detailed in the accounts.
No payments were made for Trustee expenses.
The charity retains from pre-registration assets a donation of 2[nd] hand books and ceremonial items, estimated current value £50
Declarations
The trustees declare that they have approved the Statement of Assets and Liabilities above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Dr Emma Marie Griffiths | ||
Treasurer |
||
| 11/01/2026 | ||
| 11/01/2026 |
Maes Aeron Buddhist Sangha No (if any) 1205476 Receipts and payments accounts CC16a For the period Period start date Period end date To from 31/10/2023 05/04/2025
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 265 - - - - - - - 265 - - - 265 208 20 15 22 - - - - - 265 - - - 265 - 265 - |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 265 - - - - - - - 265 - - - 265 208 20 15 22 - - - - - 265 - - - |
Total funds to the nearest £ 265 - - - - - - - 265 - - - 265 208 20 15 22 - - - - - 265 - - - |
Last year to the nearest £ |
|---|---|---|---|---|---|---|
| OpeningBalance funds at registration | 265 | - | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| Sub total(Gross income for AR) |
265 | - | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| - | ||||||
| Website maintenance costs | 208 | - | ||||
| Donation to Gaia House | 20 | - | ||||
| Donation to JamyangLeeds | 15 | - | ||||
| Donation to The Sharpham Trust | 22 | - | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| **Sub total ** | 265 | - | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| - | ||||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| - | ||||||
| - | - | - | ||||
| - | - | - | - | - | ||
| 265 | - | - | 265 | - | ||
| - | - | - | - |
CCXX R1 accounts (SS)
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details None Details Total cash funds (agree balances with receipts and payments account(s)) None Details Details 2nd hand books and ceremonial items Details None Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Dr Emma Marie Griffiths |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| 50 | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| Dr Emma Marie Griffiths | 11/01/2026 | ||
CCXX R2 accounts (SS)
2