Trustees’ Annual Report for the period From 1[st] Sept 2024 Period start date To 31[st] August 2025 Period end date
Charity name: Exmouth Pride
Charity registration number: 1205352
Objectives and Activities
| Summary of the purposes of the charity as set out in its governing document |
THE PROMOTION OF EQUALITY AND DIVERSITY FOR THE PUBLIC BENEFIT ACROSS EXMOUTH AND THE SURROUNDING AREA BY PROMOTING AND STAGING AN ANNUAL LGBT FESTIVAL WITH ADDITIONAL SMALLER EVENTS THROUGHT THE YEAR |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Main “Exmouth Pride” festival 22ndJune 2025 LGBT History Month 7thFebruary 2025 Some socials event invitations such as to see Suzi Ruffell, Out There Exeter events and Exmouth Quakers |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
The full wording of our charitable objects was put together in consultation with the charity commission. |
| Contribution made by volunteers |
We rely on volunteers to plan and organise our annual programme. The Committee that does this is entirely voluntary. We recruit additional volunteers for the main festival who act as stewards with various responsibilities. |
Achievements and Performance
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Exmouth Pride Main Festival Our event was a huge success and ran from 11am to 6pm on 22ndJune 2025. Our peak numbers were approaching 2000 during the early afternoon with an estimate of over 4000 passing through. During the day there were LGBT+ acts or inclusive acts on stage spreading the Pride message of tolerance, acceptance, visibility and equality. In between there were interviews with LGBT+ organisations and supporters including Amnesty International, the Intercom Trust and Eddystone Trust Sexual Health. This enabled us to inform and educate as well as entertain the wider population as well as the LGBT+ community. We are aware that there were many visitors to Exmouth from outside the area who also benefited. In the Manor Gardens we had representation from the Police and Army Diversity teams, SW Ambulance, Devon & Somerset Fire Service, Trans support groups, LGBT+ inclusive Sports groups and mental well- being groups. Families were included in our day with free activities and entertainers. The Esteem team and Hive Youth Services staff supported us. We are aware of the need for Pride events in towns like Exmouth. Although we hear about couples celebrating their anniversary after meeting at our event or coming out on the day (for example), there is still homo/bi/trans -phobia very evident. Prior to the event 5 promotional banners were knife slashed in the town and an intoxicated couple had to be removed after abusing a performer. The police were supportive with both of these incidents and they did not stop what was otherwise a fantastic day for all. LGBT+ History Month Readings were made from a wide variety of LGBT+ themed text including non-binary language, the importance of LGBT+ visibility, the HIV crisis and first pioneering lesbian relationships. This was done in an engaging manner by a local rising drag star with care and humour. The coming-of-age film “Sweetheart” (2021) film was shown with nearly 30 people in attendance and a chance to network with the local LGBT+ community. Social Events Although we have continued to grow our contact list for invitations we were unable to offer as many regular social meet ups due to time pressures and had to prioritise or main event. This has still been useful as a point of contact for the local LGBT+ community. Summary We are proud to report that we achieved our objectives and have had overwhelmingly positive feedback both in person and online. |
:
Financial Review
| Financial Review | |
|---|---|
| Review of the charity’s financial position at the end of the period |
Please see Appendix 1 for a full breakdown of this year’s income and expenses and Appendix 2 for the Independent examiner’s report on accounts. We were financially successful this year and are in a healthy position moving forward. A successful grant application was made to the National Lottery Community Fund for all our main event advertising and running costs. Both the 2024 and 2025 Gift Aid claims were included in this financial year. We also had a successful year with sponsorship, pitch fees and collections being in line or slightly up on last year. Merchandise sales were slightly down. Although there have been additional costs such as increased security provision and storage unit hire, we kept expenditure broadly in line with last year’s expenses though we have not, as in previous years, paid for the following year’s PPL/PRS (live music licence), which is about £530. All of these factors have combined to double our income over expenditure on last year to £5068. We are therefore able to top up our reserves to match this year’s expenditure and are in the privileged position to have £5635.08 in the current account on 1stSept 2025. It is recommended that these funds are earmarked for expenditure prior to or in conjunction with any further fundraising. |
| Statement explaining the policy for holding reserves stating why they are held |
Reserves are held up to 1 year’s running costs |
| Amount of reserves held | £14,000 |
| Reasons for holding zero reserves |
n/a |
| Details of fund materially in deficit |
n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
n/a |
| The charity’s principal sources of funds (including any fundraising) |
The National Lottery Community Fund Cash collections and donations from the public Sponsorship from local businesses Pitch fees from stalls Merchandise sales at Exmouth Pride |
| Investment policy and objectives including any social investment policy adopted |
Reserve accounts are with the same bank and linked directly to Exmouth Pride’s current account. £11,000 is held in a higher interest 35-day notice account and £3,000 in an instant access account. |
Structure, Governance and Management
| Description of charity’s trusts: | |
|---|---|
| Type of governing document | Constitution |
| How is the charity constituted? |
CIO (Charitable Incorporated Organisation) |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Appointed by agreement of current Trustees |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Communications Policy Environment Policy (draft) Equality and Diversity Policy Resolving Conflict Safeguarding Policy |
|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Trustees delegate logistical decisions to Exmouth Pride’s Committee. Trustees are responsible for Committee membership and reserve the right to modify decisions if necessary. |
| Relationship with any related parties |
We have working relationship with various organisations including East Deveon District Council Events/ Licencing, Exmouth Town Council, the Intercom Trust and the LGBT+ Consortium. |
Reference and Administrative details
| Charity name | Exmouth Pride |
|---|---|
| Other name the charity uses | n/a |
| Registered charity number | 1205352 |
| Charity’s principal address | 1st Floor Exmouth Town Hall St Andrews Road Exmouth |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| David Marston | Chair | |||
| Collette Eaton-Harris | Vice Chair | |||
| Christopher Everall | Treasurer | |||
| David Emlyn James | Appointed 24thOct 2024 | |||
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| David Marston | Christopher Everall | |
Chair |
Treasurer | |
| 23/09/2025 | ||
| 23/09/2025 |
Appendix I Income &Expenditure summaries forthe YearOI.09.24-31.08.25 Income 2024 2025 isponsorship Pitch fees from stalls Merchandise sales £2,255.: £2,360 £1,898.: £1,922 £1.591', £1,317 £7.521, £9,601 £1.7(4 £1,971 £103 i £1,174 £464 '.Grants I Cash coilectlons on the big day Icash coilertions jotherl inc Giit¢iid .To be refunded or overpayments, eg deposits .Reserve account interest I Sept 2024-31 Aug 2025 iTotsl income (inc Reserve account Interest) £313 £15,846i £19.067 Expenditure Performers&presenters&sound&PRS&8SL £5,Cl £3.523 £206 £4,998 £3,453 £793 £2,764 £320 £1,341 £264 £2,715 £430 £1,354 £257 Refunds or deposits Our merchandise benc onth. rnivalj Total expenditure £13,419 £14,IXK) Balance Sheet Current Assets Reserve accounts I Sept 2024. Reserve accounts total 31 Au Current account I Sept 2024. £ii.c £11.311 £1,140 £2,427 £13,C(Kl £13,313 £1,567 £5,068 £6,322 £14,567 £19,635 2024 .Current account 31 Au 2025 .Total current a55ets iRe resented b £3.2561 £6,322 £11,311,, £13,313 1 £14,567: £19.635 Reserve accounts at 31st August 2025 Totsl at 31st August 2025 Please note: due to rounding to the nearest pound there mi8ht be small discrepancies between tallied f i ures totals. Dr Chris Everall Treasurer
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