## **THE FRIENDS OF ST. HELEN’S CHURCH, EAST KEAL, LINCOLNSHIRE Charitable Incorporated Organisation, Charity No. 1205172**
**Trustees’ Annual Report and Statement of Financial Activity for the period 1 September 2023 to 31 December 2024**
Friends of St Helen’s Church, East Keal: Annual Report
Page 1 of 5
## **1 Introduction**
## **1.1 Charitable Objects**
The constitution of the charity states that its object is: To advance the Christian religion by providing and assisting in the restoration, preservation, repair, improvement and beautification of St. Helen's church, East Keal.
## **1.2 Overview**
The focus of the charity’s activities is raising funds for the maintenance and improvement of St Helen’s church in East Keal. Fundraising is focused on two main activities – a ‘100 Club’ monthly lottery and organising fundraising events. The charity also has a supporters scheme, which costs £5 a year to join.
The charity changed its year end from 31 August to 31 December when it became a CIO in 2023. Hence this report covers the 16 month period from 1 September 2023 to 31 December 2024.
## **2 Activities & Achievements**
## **2.1 100 Club Lottery**
Participants pay £5 a month to enter a monthly draw. There are 100 possible numbers and 3 numbers are drawn each month, with cash prizes given to the winners. In addition there is a rollover draw in November with 2 larger cash prizes. 60% of the annual income is retained by the charity and 40% is paid out in these cash prizes.
The 100 Club is registered as a Small Lottery with East Lindsey District Council, Reg. No. SL0203.
During this period there were 65 participants on average in each monthly draw and a net £3,247 was raised for the charity’s objectives.
## **2.2 Fundraising events**
The main fundraising events run by the charity are ‘Pop-up Pub’s that take place in the Church 3 or 4 times a year. The events are run by volunteers and are an opportunity for the village community to come together to enjoy a drink and socialise with each other, there being no pub in East Keal or any of the neighbouring villages. Attendance at these events is generally in the range of 50 to 70 people.
Permission to hold these events in the Church is granted by the Parochial Church Council and an alcohol licence is obtained from East Lindsey District Council. During this period pop-up pub events raised a net £2,349 for the charity’s objectives.
In April 2024 the charity organised a concert evening with the Louth Wind Orchestra in the Franklin Hall in Spilsby. This was a major event for the charity, again run by volunteers, which raised £3,151.
Friends of St Helen’s Church, East Keal: Annual Report
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## **2.3 Additional Income**
Supporters’ subscriptions and donations raised an additional £553.
## **2.4 Policies on Grant-Making**
To fulfil its objectives the charity, from time to time, makes grants to St Helens Church Parochial Church Council (PCC) on the basis that these funds are held in a restricted fund for expenditure on the church building only.
## **2.5 The Roles & Contributions of Volunteers**
The charity is entirely run by volunteers. Events are organised by the Fundraising Committee, whose six members do an amazing job in organising and running Pop-up pubs in particular. On the night, we are fortunate to have the support of additional volunteers who help with running the bar, serving food, etc.
The 100 Club is run by the charity’s chair, and we also have a volunteer bookkeeper.
A huge ‘thank you’ is due to all of our volunteers, who have all contributed to the £9,000 that has been raised during this period.
## **2.6 How the Public Have Benefitted**
The PCC’s primary project for St Helen’s Church is the installation of a toilet and servery for the use of both the congregation and for community events, at a cost of about £100,000. Thanks to the help of this charity and many other organisations, building work on the toilet started in June 2025.
In addition to their primary fundraising purpose the events run by the charity have a secondary benefit of bringing the community together and making the church a welcoming place for all.
## **3 Financial Review**
## **3.1 Financial Position**
The only asset of the charity is funds at bank. At the start of the period this was £4,820 and £3,595 at the end of this period. Grants totalling £10,232 were made to the PCC.
## **3.2 Details of Any Funds Materially in Deficit**
The Charity has no funds which are materially in deficit.
Friends of St Helen’s Church, East Keal: Annual Report
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## **3.3 Policy on Reserves**
The charity’s policy is to maintain sufficient funds in its account to cover working capital for the next event, 100 Club Rollover draw prizes and other incidental costs, such as insurance.
## **3.4 Principal Risks Facing the Charity**
The main risks faced by the charity:
- Liability for injury or death sustained at an event
- Breaching alcohol or lottery licence conditions.
- Mismanagement of charity funds.
In mitigation of these risks, a risk review is carried out before each event, public and trustee liability insurance is held and two signatories are required for bank transactions.
## **3.5 Remuneration of Trustees**
All Trustees act in a voluntary capacity and receive no remuneration or other material benefits from their services to the Charity.
Out-of-pocket expenses necessarily and reasonably incurred by Trustees and volunteers in promoting the purposes of the Charity are reimbursed at cost.
## **3.6 Statutory Statements on Liabilities**
The Trustees declare that:
The charity has given no guarantees where potential liability under the guarantee is outstanding at the date of this statement
The charity has no debt outstanding at the date of this statement which is owed by the CIO and which is secured by an express charge on any assets of the CIO
## **4 Reference and Administration Details**
## **4.1 Charity Name & Registration**
Name of Charity: The Friends of St. Helen’s Church, East Keal, Lincolnshire
Also known as: East Keal Church Friends
Charity No: 1205172
Not registered with HM Revenue & Customs
## **4.2 Charity’s Principal Address**
22 Priors Road, Hemingford Grey, Huntingdon, PE28 9BT
**e-mail:** stuart.jessup@hotmail.co.uk
**website:** facebook.com/profle.php?id=100064243736901
Friends of St Helen’s Church, East Keal: Annual Report
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## **4.3 Names of the Trustees Who Manage the Charity**
As of June 2025, trustees were:
|**Name**|**Ofce**|**Appointed**|**Resigned**|
|---|---|---|---|
|Stuart Jessup|Chair & Treasurer|12 October 2023||
|Susan Jones|Secretary|12 October 2023||
|Alan Southgate|Trustee|29 November 2023||
|Peter Staves|Trustee|10 February2025||
|Christopher Kemp|Trustee & Past Chair|12 October 2023||
|David Rossdale|Past Chair|12 October 2023|10 February2025|
## **4.4 Statutory Declaration**
The Trustees confirm that they have paid due regard to the guidance issued by the Charity Commission on public benefit in deciding what activities the charity should undertake.
## **4.5 Trustee Selection Methods**
There must be at least four charity trustees. The maximum number of trustees is ten
Apart from the first charity trustees, every trustee must be appointed for a term of four years by a resolution passed at a properly convened meeting of the charity trustees.
In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.
Approved by the Trustees and signed on their behalf.30 June 2025
Stuart Jessup (Chair)
Friends of St Helen’s Church, East Keal: Annual Report
Page 5 of 5
## **Charity Name No**
**THE FRIENDS OF ST. HELEN’S CHURCH, EAST1205172**
## **Receipts and payments accounts**
**For the period 9/1/2023 To 12/31/2024 from**
|||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**||**Last year: 1/9/22**
**to 31/8/23**||
|---|---|---|---|---|---|---|---|---|---|---|---|
|**A1 Receipts**||||||||||||
|100 Club Lotterytickets||**5,580**||**-**||**-**||**5,580**||**3,499**||
|Events||**9,637**||**-**||**-**||**9,637**||**1,785**||
|Donations||**117**||**-**||**-**||**117**||**60**||
|Supporter subscriptions||**436**||**-**||**-**||**436**||**320**||
|**_Sub total_**_(Gross income for AR)_||**15,770**
||**-**||**-**||**15,770**||**5,664**||
|**A1 Receipts**
100 Club Lotterytickets
**5,580**
Events
**9,637**
Donations
**117**
Supporter subscriptions
**436**
**15,770**
**Unrestricted**
**funds**
**_Sub total_**_(Gross income for AR)_|**A1 Receipts**
100 Club Lotterytickets
**5,580**
Events
**9,637**
Donations
**117**
Supporter subscriptions
**436**
**15,770**
**Unrestricted**
**funds**
**_Sub total_**_(Gross income for AR)_|**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**-**
**-**
**-**
**-**
**-**
**Endowment**
**funds**|**Total funds**
**5,580**
**9,637**
**117**
**436**
**15,770**|**Last year: 1/9/22**
**to 31/8/23**|
|---|---|---|---|---|---|
|100 Club Lotterytickets|**5,580**|**-**|**-**|**5,580**|**3,499**|
|Events|**9,637**|**-**|**-**|**9,637**|**1,785**|
|Donations|**117**|**-**|**-**|**117**|**60**|
|Supporter subscriptions|**436**|**-**|**-**|**436**|**320**|
|**_Sub total_**_(Gross income for AR)_|**15,770**
|**-**|**-**|**15,770**|**5,664**|
|None
**-**
**_Sub total_ -**
**_Total receipts_ 15,770**
**A3 Payments**
100 Club Lottery prizes
**2,333**
Event expenses
**4,137**
Insurance
**246**
Card Reader
**47**
Grants to Parochial Church Council
**10,232**
**_Sub total_ 16,995**
**A2 Asset and investment sales,**
**(see table).**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**15,770**
**2,333**
**4,137**
**246**
**47**
**10,232**
**16,995**||
||||||**-**|
||||||**-**|
|||||||
||||||**5,664**|
|||||||
|100 Club Lottery prizes|**2,333**|**-**|**-**|**2,333**|**1,312**|
|Event expenses|**4,137**|**-**|**-**|**4,137**|**580**|
|Insurance|**246**|**-**|**-**|**246**|**123**|
|Card Reader|**47**|||**47**||
|Grants to Parochial Church Council|**10,232**|**-**|**-**|**10,232**||
|**_Sub total_ **|**16,995**|**-**|**-**|**16,995**|**2,015**|
|**A4 Asset and investment**||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
|**purchases, (see table)**||||||||||||
|None||**-**||**-**||**-**||**-**||**-**||
|**_Sub total_ **||**-**||**-**||**-**||**-**||||
|||||||||||||
|**_Total payments_ **||**16,995**||**-**||**-**||**16,995**||**2,015**||
|||||||||||||
|**_Net of receipts/(payments)_ **||**- 1,225**||**-**||**-**||**- 1,225**||**3,648**||
|**A5 Transfers between funds**||**-**||**-**||**-**||**-**||**-**||
|**A6 Cash funds last year end**||**4,820**||**-**||**-**||**4,820**||**1,172**||
|**_Cash funds this year end_ **||**3,595**||**-**||**-**||**3,595**||**4,820**||
## **B1 Cash funds**
## **B2 Other monetary assets**
## **B3 Investment assets**
## **B5 Liabilities**
Signed by one or two trustees on behalf of all the trustees
|Bank Account||**3,595**||**-**||**4,820**||
|---|---|---|---|---|---|---|---|
|**_Total cash funds_**||**3,595**||**-**||**4,820**||
|(agree balances with receipts and
payments account(s))||OK||OK||OK||
|**Details**||**to nearest £**||**to nearest £**||**to nearest £**||
|None||**-**||**-**||**-**||
|**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**||
|None||||**-**||**-**||
|||**Fund to which**||**Amount due**||**When due**||
|||**liability relates**||**(optional)**||**(optional)**||
|**Details**||||||||
|None||||**-**||||
Date of approval 6/30/2025
Signature Print Name
Stuart Jessup
Qlual L