REGISTERED COMPANY NUMBER: 15036470 (England and Wales) REGISTERED CHARITY NUMBER: 1205074
Report of the Trustees and Unaudited Financial Statements for the Year Ended 30 June 2025
for
Sunderland Antiquarian Society
Sunderland Antiquarian Society
Contents of the Financial Statements for the year ended 30 June 2025
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 3 |
| Independent Examiner's Report | 4 | ||
| Statement of Financial Activities | 5 | ||
| Balance Sheet | 6 | to | 7 |
| Notes to the Financial Statements | 8 | to | 12 |
| Detailed Statement of Financial Activities | 13 | to | 14 |
Sunderland Antiquarian Society (Registered number: 15036470)
Report of the Trustees for the year ended 30 June 2025
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30 June 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Charitable Status
The Society was granted charitable status on 5th October 2023.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The Society is constituted by its memorandum and articles of association dated 28th July 2023.
Governance
The management committee manage the business of the society and shall consist of Trustees, selected from its members.
Objectives and Activities
The society provides, as a public benefit, an archive facility for the history of Sunderland which is made available to the general public on a weekly basis at its main location and also online.
Reserves and Investment Policies
The policy of the management committee is to ensure that all expenses are fully funded and reserves are sufficient to cover expenditure commitments for a twenty-four-month period. The management committee policy is to ensure that funds are invested to provide a maximum return, balanced with the level of risk.
Page 1
Sunderland Antiquarian Society (Registered number: 15036470)
Report of the Trustees for the year ended 30 June 2025
STRUCTURE, GOVERNANCE AND MANAGEMENT
Risk management
The Trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
The management committee has conducted its own review of the major risks to which the charity is exposed and systems have been established to minimise those risks.
Responsibilities of the trustees
The law applicable to charities in England and Wales, requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that year. In preparing those financial statements, the trustees are required to
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Select suitable accounting policies and then apply them consistently;
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Observe the methods and principles in the Charity SORP;
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Make judgements and estimates that are reasonable and prudent;
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Prepare financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charity (Accounts and Reports) and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Review
On 1st July 2024, with the approval of the Charity Commissioners, the assets and liabilities of Sunderland Antiquarian Society (Charity number 1157551) including its archive and artifacts were transferred to the new charitable company - Sunderland Antiquarian Society Limited by Guarantee.
This has been another successful year for the society with our membership standing at 1605 at the date of transfer of the undertaking, increasing to 1668 at the year end. This is thanks to terrific support given by both new and old members, the hard work of the management committee and our volunteers. Your society is in a strong position moving forward.
Our heritage centre, in Douro Terrace, is open each Saturday and Wednesday morning and the monthly talks, held at Bede Tower in Burdon Road, have been very well attended. We continue to acquire significant artifacts related to our city when they become available and are within our financial means.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number
15036470 (England and Wales)
Registered Charity number
1205074
Registered office
6 Douro Terrace Stockton Road Sunderland Tyne And Wear SR2 7DX
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Sunderland Antiquarian Society (Registered number: 15036470)
Report of the Trustees for the year ended 30 June 2025
Trustees
P Curtis L A King B Stewart (appointed 30/9/24) JT Thorne P Stoddart (appointed 11/8/25) S Vincent Trustee (appointed 2/6/25)
Independent Examiner
D J Cook FCCA TTR Barnes Limited Chartered Accountants 3-5 Grange Terrace Stockton Road Sunderland Tyne & Wear SR2 7DG
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
Approved by order of the board of trustees on 30 September 2025 and signed on its behalf by:
P Curtis - Trustee
Page 3
Independent Examiner's Report to the Trustees of Sunderland Antiquarian Society
Independent examiner's report to the trustees of Sunderland Antiquarian Society ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 30 June 2025.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
D J Cook FCCA The ERROR - relevant professional body must be completed
TTR Barnes Limited Chartered Accountants 3-5 Grange Terrace Stockton Road Sunderland Tyne & Wear SR2 7DG
1 October 2025
Page 4
Sunderland Antiquarian Society
Statement of Financial Activities for the year ended 30 June 2025
| Year ended 30/6/25 Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 2 110,826 Other trading activities 3 6,073 Investment income 4 1,688 Other income 4,833 Total 123,420 EXPENDITURE ON Raising funds 1,997 Charitable activities 5 Running of company 42,259 Total 44,256 NET INCOME 79,164 RECONCILIATION OF FUNDS Total funds brought forward - TOTAL FUNDS CARRIED FORWARD 79,164 |
Period 28/7/23 to 30/6/24 Total funds £ - - - - |
|---|---|
| - | |
| - - |
|
| - | |
| - - |
|
| - |
The notes form part of these financial statements
Page 5
Sunderland Antiquarian Society (Registered number: 15036470)
Balance Sheet 30 June 2025
| 2025 Unrestricted fund Notes £ FIXED ASSETS Tangible assets 10 4,491 Heritage assets 11 11,235 15,726 CURRENT ASSETS Stocks 12 3,427 Debtors: amounts falling due within one year 13 1,954 Cash at bank and in hand 58,737 64,118 CREDITORS Amounts falling due within one year 14 (680) NET CURRENT ASSETS 63,438 TOTAL ASSETS LESS CURRENT LIABILITIES 79,164 NET ASSETS 79,164 FUNDS 15 Unrestricted funds 79,164 TOTAL FUNDS 79,164 |
2024 Total funds £ - - |
|---|---|
| - - - - |
|
| - - |
|
| - | |
| - | |
| - | |
| - | |
| - |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 30 June 2025.
The members have not required the company to obtain an audit of its financial statements for the year ended 30 June 2025 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
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(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
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(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
Page 6
continued...
Sunderland Antiquarian Society (Registered number: 15036470)
Balance Sheet - continued 30 June 2025
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 30 September 2025 and were signed on its behalf by:
JT Thorne - Trustee
L A King - Trustee
The notes form part of these financial statements
Page 7
Sunderland Antiquarian Society
Notes to the Financial Statements for the year ended 30 June 2025
1. ACCOUNTING POLICIES
Accounting convention
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
The charitable company has taken advantage of the following disclosure exemption in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland':
- the requirements of Section 7 Statement of Cash Flows.
Donations and Grants
Income received by way of donations and grants is included in full in the Statement of Financial Activities when receivable.
When donors specify that donations and grants, including capital grants, are for particular restricted purposes, which do not amount ot pre-conditions regarding entitlement, this income is included in incoming resources of restricted funds when receivable.
When donors specify a capital grant is for a specific fixed asset, the capital grant will be released inline with the depreciation policy for the asset.
When a grant or donation is received, for which part relates to the forthcoming financial periods, the amount attributable to the current financial year will be included in incoming resources and the amount in relation to the next periods will be carried forward as deferred income.
The value of services provided by volunteers has not been included.
Going concern
The Trustees have reviewed the circumstances of the Society and consider that adequate resources continue to be available to fund activities for the foreseeable future. The Trustees consider that there are no material uncertainties about the Society's ability to continue as a going concern.
Interest Receivable
Interest is included when receivable by the charity.
Resources Expended
Expenditure is included on an accruals basis and includes attributable VAT, which cannot be recovered.
Governance costs are those incurred in connection with the administration fo the Charity and the compliance with constitutional and statutory requirements.
Tangible Fixed Assets and Depreciation
Depreciation is calculated to write down the cost, less estimated residual value, of all tangible fixed assets over their expected useful lives. The rates generally applicable are:
| Fixtures & Fittings | 15% straight line |
|---|---|
| Computer Equipment | 33.33% straight line |
continued...
Page 8
Sunderland Antiquarian Society
Notes to the Financial Statements - continued for the year ended 30 June 2025
1. ACCOUNTING POLICIES - continued
Donations and grants
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Stocks
Stock is valued at their net realisable value after making allowance for obsolete stocks. Cost includes all direct costs and appropriate proportion of fixed and variable overheads.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements where appropriate.
Reserves Policy
The policy of the Trustees is to maintain free reserves (there are no restricted funds) equal to twenty four months expenditure. While the balance of unrestricted funds is in excess of that amount, the Trustees are reviewing different methods of securing the resource and archive, which will may well involve significant expenditure in the future.
2. DONATIONS AND LEGACIES
| Year ended 30/6/25 £ Donations 3,635 Gift aid 4,067 Members subscriptions 28,660 Donation from old charity 74,464 110,826 |
Period 28/7/23 to 30/6/24 £ - - - - |
|---|---|
| - |
continued...
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Sunderland Antiquarian Society
Notes to the Financial Statements - continued for the year ended 30 June 2025
3. OTHER TRADING ACTIVITIES
| Special efforts and raffles Books/CDs/Map sales 4. INVESTMENT INCOME Deposit account interest 5. CHARITABLE ACTIVITIES COSTS Running of company 6. SUPPORT COSTS Running of company 7. NET INCOME/(EXPENDITURE) |
Period 28/7/23 Year ended to 30/6/25 30/6/24 £ £ 3,764 - 2,309 - 6,073 - Period 28/7/23 Year ended to 30/6/25 30/6/24 £ £ 1,688 - Support Direct costs (see Costs note 6) Totals £ £ £ 38,412 3,847 42,259 Governance Finance costs Totals £ £ £ 529 3,318 3,847 |
Period 28/7/23 Year ended to 30/6/25 30/6/24 £ £ 3,764 - 2,309 - 6,073 - Period 28/7/23 Year ended to 30/6/25 30/6/24 £ £ 1,688 - Support Direct costs (see Costs note 6) Totals £ £ £ 38,412 3,847 42,259 Governance Finance costs Totals £ £ £ 529 3,318 3,847 |
Period 28/7/23 Year ended to 30/6/25 30/6/24 £ £ 3,764 - 2,309 - 6,073 - Period 28/7/23 Year ended to 30/6/25 30/6/24 £ £ 1,688 - Support Direct costs (see Costs note 6) Totals £ £ £ 38,412 3,847 42,259 Governance Finance costs Totals £ £ £ 529 3,318 3,847 |
|---|---|---|---|
| Totals £ 3,847 |
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Net income/(expenditure) is stated after charging/(crediting):
| Period | |||
|---|---|---|---|
| 28/7/23 | |||
| Year ended | to | ||
| 30/6/25 | 30/6/24 | ||
| £ | £ | ||
| Depreciation - owned assets | 2,718 | - | |
| Surplus on disposal of fixed assets | (4,833) | - |
continued...
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Sunderland Antiquarian Society
Notes to the Financial Statements - continued for the year ended 30 June 2025
8. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 30 June 2025 nor for the period ended 30 June 2024.
Trustees' expenses
There were no trustees' expenses paid for the year ended 30 June 2025 nor for the period ended 30 June 2024.
9. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted | |
|---|---|
| fund | |
| £ | |
| NET INCOME | - |
| TOTAL FUNDS CARRIED FORWARD | - |
10. TANGIBLE FIXED ASSETS
| Fixtures and Computer fittings equipment £ £ COST Additions 5,115 2,094 DEPRECIATION Charge for year 1,441 1,277 NET BOOK VALUE At 30 June 2025 3,674 817 At 30 June 2024 - - 11. HERITAGE ASSETS MARKET VALUE Additions NET BOOK VALUE At 30 June 2025 At 30 June 2024 |
Totals £ 7,209 2,718 4,491 - Total £ 11,235 |
|---|---|
| 11,235 | |
| - |
continued...
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Sunderland Antiquarian Society
Notes to the Financial Statements - continued for the year ended 30 June 2025
| 12. STOCKS Stocks 13. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Debtors and prepayments 14. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Accruals 15. MOVEMENT IN FUNDS At 1/7/24 £ Unrestricted funds General fund - TOTAL FUNDS - Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 123,420 TOTAL FUNDS 123,420 |
2025 2024 £ £ 3,427 - 2025 2024 £ £ 1,954 - 2025 2024 £ £ 680 - Net movement At in funds 30/6/25 £ £ 79,164 79,164 79,164 79,164 Resources Movement expended in funds £ £ (44,256) 79,164 (44,256) 79,164 |
|---|---|
16. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 30 June 2025.
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Sunderland Antiquarian Society
Detailed Statement of Financial Activities for the year ended 30 June 2025
| Period | |||
|---|---|---|---|
| 28/7/23 | |||
| Year ended | to | ||
| 30/6/25 | 30/6/24 | ||
| £ | £ | ||
| INCOME AND ENDOWMENTS | |||
| Donations and legacies | |||
| Donations | 3,635 | - | |
| Gift aid | 4,067 | - | |
| Members subscriptions | 28,660 | - | |
| Donation from old charity | 74,464 | - | |
| 110,826 | - | ||
| Other trading activities | |||
| Special efforts and raffles | 3,764 | - | |
| Books/CDs/Map sales | 2,309 | - | |
| 6,073 | - | ||
| Investment income | |||
| Deposit account interest | 1,688 | - | |
| Other income | |||
| Sale of assets | 4,833 | - | |
| Total incoming resources | 123,420 | - | |
| EXPENDITURE | |||
| Other trading activities | |||
| Goods for resale | 1,997 | - | |
| Charitable activities | |||
| Rent and rates | 6,454 | - | |
| Insurance | 90 | - | |
| Heat, light and water | 2,419 | - | |
| Postage and stationery | 8,909 | - | |
| Newsletters | 3,536 | - | |
| Sundries and cleaning | 622 | - | |
| Subscriptions | 681 | - | |
| Room hire | 1,800 | - | |
| Archive maintenance and sundry additions | 1,860 | - | |
| Website and computer costs | 3,372 | - | |
| Travelling expenses | 53 | - | |
| Special efforts | 1,444 | - | |
| Speaker's fees | 450 | - | |
| Repairs and renewals | 6,146 | - | |
| Professional fees | 576 | - | |
| 38,412 | - |
This page does not form part of the statutory financial statements
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Sunderland Antiquarian Society
Detailed Statement of Financial Activities for the year ended 30 June 2025
| Period | |||
|---|---|---|---|
| 28/7/23 | |||
| Year ended | to | ||
| 30/6/25 | 30/6/24 | ||
| £ | £ | ||
| Support costs | |||
| Finance | |||
| Card charges | 529 | - | |
| Governance costs | |||
| Accountancy | 600 | - | |
| Fixtures and fittings | 1,441 | - | |
| Computer equipment | 1,277 | - | |
| 3,318 | - | ||
| Total resources expended | 44,256 | - | |
| Net income | 79,164 | - |
This page does not form part of the statutory financial statements
Page 14