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2024-05-31-accounts

Trustees’ Annual Report for the period

From 05/10/23 To 31/05/2024

Charity name: Herne Bay Harriers FC

Charity registration number: 1205071

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 Herne Bay Harriers FC became a registered
charity (CIO) on 5th October 2023. The
aims of the charity are:
1. THE PROMOTION OF COMMUNITY
PARTICIPATION IN HEALTHY RECREATION IN
HERNE BAY AND THE SURROUNDING AREA
BY THE PROVISION OF FACILITIES
FOR THE PLAYING OF ASSOCIATION
FOOTBALL FOR ALL AGE GROUPS, AND
WITH A PARTICULAR FOCUS ON YOUNG
PEOPLE. (FOR THE PURPOSES OF THIS
CLAUSE "FACILITIES" MEANS LAND,
BUILDINGS, EQUIPMENT, ACCESS TO
COACHING AND ORGANISING SPORTING
ACTIVITIES).
2. TO ADVANCE IN LIFE AND HELP AND
EDUCATE YOUNG PEOPLE UP TO THE AGE
OF 18 LIVING IN HERNE BAY AND THE
SURROUNDING AREA THROUGH THE
PROVISION OF RECREATIONAL AND LEISURE
TIME ACTIVITIES, PROVIDED IN THE
INTERESTS OF SOCIAL WELFARE AND
DESIGNED TO IMPROVE THEIR
CONDITIONS OF LIFE, FOCUSED ON
ASSOCIATION FOOTBALL WHICH DEVELOP
THEIR SKILLS, CAPACITIES AND
CAPABILITIES, HELPING THEM TO MATURE
AS RESPONSIBLE INDIVIDUALS IN SOCIETY
ABLE TO INTERACT WITH ADULTS,
THEIR PEER GROUP AND THE WIDER
COMMUNITY
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 The club have continued to grow teams
offering increasing opportunities for children
to play organised football matches. With 18
teams playing into 2 local leagues, we offer
football weekly to circa 260 children.
We operate teams at every age group from
ages 7-15, and our community drop in
sessions for ages 3-8 continues to be a
great provision.and welcomes children
regardless of gender, race, ability or health
condition.
Well have supported 4 young people with
undertaking a referring course, giving them
transferable skills to take outside of football.
We are working with a local housing
developer to secure future pitches to
enhance our provision to participants and
the wider community.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees have understood the guidance
on public benefit and this is considered in all
actions the trustees undertake.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 There have been no grants issues by the
charity.
Any future grants would be considered by
the trustees where they further the
objectives of the charity.
Policy on social investment
including program related
investment		 Para 1.38 We are actively seeking involvement in
projects or grants with sporting bodies, the
local authority and local developments, that
would further the aims of the charity and
increase the offering we can provide to the
community
Contribution made by
volunteers		 Para 1.38 We continue to operate with the grateful
help of our volunteers. Ending the
footballing season with 18 teams, we had
45 registered volunteers, 40 of those are
activity involved in a coaching role
Our coaches have, as per our club policy, all
undertaken training in first aid, child
safeguarding and have completed a DBS
check. Many coaches have completed
formal football coaching qualifications
during the year.
We have given opportunities to 3 young
people undertaking their Duke of Edinburgh
by allowing them to volunteer alongside our
qualified coaches.
Coaches run 2 sessions per week (match/
training), typically a minimum 40 weeks. A
dedicated team of volunteers undertake
administrative and support roles. It’s
estimated volunteers provided 3,600 hours
of time during the year.
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Participation in sport and regular exercise
contributes to the health and wellbeing of
all our members and the wider community,
both physically and mentally.
With so many children enjoying organised
activities twice a week, and a clear code of
conduct for children, their parents and our
volunteers we belive we have contributed
to the betterment of all involved with the
club.
We have 4 former players who now, as
adults, continue to be involved as
volunteers coaching the next generation of
young people.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41 There were no objectives set this year,
Performance of fundraising
activities against objectives
set		 Para 1.41 There were no fundraising objectives set
this year.
Investment performance
against objectives		 Para 1.41 There were no investment activities
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The charity is in a stable financial position,
with sufficient funds to continue operations
into next year.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The charity do not currently hold reserves
outside of current cash funds.
Amount of reserves held Para 1.22 £0
Reasons for holding zero
reserves		 Para 1.22 We have no liabilities outside of monthly
expenses (principally pitch bookings). We
are not currently in any contracts which
would require long term financial
commitments.
Details of fund materially in
deficit		 Para 1.24 Not applicable
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 Not applicable

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Our principle income is from regular
donations from our members.
There was no income from grants this year,
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 The charity did not make any investments
A description of the principal
risks facing the charity		 Para 1.46 The principle risk of the charity is lack of
access to all weather pitches, especially in
the winter for training sessions mid week.
We continue to seek engagement in local
projects and facilities to increase our access
to such facilities.
Other

Structure, Governance and Management

Description of charity’s
trusts:		 Not applicable
Type of governing document
(trust deed, royal charter)		 Para 1.25 Trust Deed (Foundation Model Constitution)
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Herne Bay Harriers FC are Charitable
Incorporated Organisation (CIO)
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 The 3 first trustees were appointed for a
period of 6/5/4 years respectively. Further
trustees will be appointed for a period of 3
years. On expiration of their terms, trustees
may beng a further term if agreed by the
other trustees. Further trustees will be
appointed if they can provide skills and
benefit the objectives of the charity.
Additional information (optional)
You maychoose to include further statements where relevant about:
Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51 New trustees will be expected to familiarise
themselves with the roles and
responsibilities of a trustee via the Charity
Commission Website and other resources.
Trustees would be invited to attend a
footballing committee meeting to better
understand the operations of the football
club.
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 The members of the CIO shall be its charity
trustees. The only persons eligible to be
members of the CIO are its charity trustees.
Membership of the CIO cannot be
transferred to anyone else. Any member
and charity trustee who ceases to be a
charity trustee automatically ceases to be a
member of the CIO.
The trustees discharge daily operations of
the running of the football club to a senior
committee, voted at a meeting by a
committee made of coaches and
volunteers. The chairman of the senior
committee will be invited to regularly meet
the trustees to provide an update on
activities.
Relationship with any related
parties		 Para 1.51 None
Other

Reference and Administrative details

Charity name Herne Bay Harriers FC
Other name the charity uses None
Registered charity number 1205071
Charity’s principal address 8 Reynolds Close,
Herne Bay,
Kent,
CT6 6DS

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not for
whole year		 Name of person (or body)
entitled to appoint trustee (if
any)
1
2
3
4
5
6
7
8
9
10
11
12		 Paul Ireton Chair 05/10/23 CIO Trustees
Daniel Surbey 05/10/23 CIO Trustees
Jon McKinlay 05/10/23 CIO Trustees

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets
held in this capacity		 Not applicable
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects		 Not applicable
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets		 Not applicable

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional ~~information)~~

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Not applicable

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s) Paul Eric Ireton Jonathan Stephen McKinlay
Position (eg
Secretary,
Chair, etc)		 Chairman Trustee
Date 31/03/2025
Herne Bay Harriers FC 1205071
Receipts andpayments accounts CC16a
For the period
from		 05/10/2023 To 31/05/2024
Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£
475
26,956
1,890
14,510
1,174
13
-
-
45,018
-
-
-
45,018
4,163
16,982
-
157
8,060
4,616
175
32
62
1,042
35,289
-
-
-
35,289
9,729
-
7,290
17,019		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £		 Total funds
to the nearest £
475
26,956
1,890
14,510
1,174
13
-
-
45,018
-
-
-
45,018
4,163
16,982
-
157
8,060
4,616
175
32
62
1,042
-
35,289
-
-
-
35,289

9,729		 Last year
to the nearest £
Membershipfees 475 -
-
-
-
-
-
-
-
-		 475 -
Donations 26,956 26,956 -
Sponsorship 1,890 1,890 -
Herne income- donations & refreshments 14,510 14,510 -
Tournament income 1,174 1,174 -
Interest 13 13 -
- - -
- - -
Sub total(Gross income for
AR)		 45,018 45,018 -
A2 Asset and investment sales,
(see table).
- -
-
-		 -
- - -
Sub total - - -
Total receipts
A3 Payments
- 45,018 -
Kit & equipment 4,163 -
-
-
-
-
-
-
-
-
-
-
-		 4,163 -
Pitch hire 16,982 16,982 -
League registration fees - - -
Team fines 157 157 -
Herne expenses- upkeep & refreshments 8,060 8,060 -
Referees 4,616 4,616 -
Coach development 175 175 -
Insurance 32 32 -
Fundraising 62 62 -
Administration & miscellaneous 1,042 1,042 -
- -
**Sub total ** 35,289 35,289 -
A4 Asset and investment
purchases, (see table)
- -
-
-		 -
- -
**Sub total ** - - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
- 35,289 -
9,729 - -
9,729		 -
- - -
-		 - -
7,290 - 7,290 -
17,019 - - 17,019 -

CCXX R1 accounts (SS)

31/03/2025

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 Signature
Details
Metro Bank- Current account
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Details
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
17,019
-
-
-
-
-
17,019
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Jon McKinlay
Paul Ireton		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
Jon McKinlay
Paul Ireton

CCXX R2 accounts (SS)

31/03/2025

2

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Chaniy Name 14CQNJc 6A On accounts for the year ended 3I-OJ-1014- Charity no (if any) 1105071 Set out on pages Iremembei 10 indLK1e Ihe pa9e nwbers of additional shee15 I report to the trustees on my examination of the accounts of the above charity ('the Trust'} for the year ended DD I MM I YYYY. Responsibilities and As the charity Irustees of Ihe Trust. you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ￿he Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 14515)Ib) of the Act. I have completed my examination. I confimi that no material matters have corne to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were nol kept in accordance with seclion 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets rfthey do not apply. Signed: Date: 311031£s Name: ?Arr)eLR Thoco rkiE6 AA Relevant professional qualificationlsl or body (if any): Address: 29 trrf12eNJTFIAfv4 fr3ve vu P-ie CTO -7UL' IER October 2018

Section B Disclosure Only Gomplele if the examiner needs to highlight matters of Concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief detsils of any items that the examiner wishes to disclose. IER October 2018