Sedlescombe Village Hall CIO: Chairman’s Annual Report 2024
1 Moving to a Charitable Instituted Organisation
On 23[rd] April 2024, the trustees of the Sedlescombe Village Hall unincorporated trust formally resolved that it was in the best interests of the Trust to move to a Charitable instituted Organisation (CIO). This included a resolution that the new CIO should hold all property including the freehold land on which the Hall stands as a functional permanent endowment. This means that the Hall and the land on which it stands can only in future be used for the benefit of the community and people of Sedlescombe.
The paperwork to enable the unincorporated charitable trust (305306) to transfer all assets and liabilities to the new CIO was effected with the unanimous agreement of the trustees on 13[th] June 2024. This resolution transferred the totality of assets and liabilities from the pre-existing charitable trust to the new CIO registered with the Charity Commission as 1204971.
This action followed the Charity Commission’s order of 19[th] April 2024 giving us permission to pass the vesting resolution referred to above. This order also gave permission for the new CIO to grant an indemnity to the trustees of the unincorporated trust against any liabilities that might in future arise from the transfer.
Copies of all the relevant resolutions, the Charity Commission order of 19[th] April 2024 and other declarations by individual trustees were sent to the Land Registry in the first week of August 2024. This documentation included the written agreements of former trustees who were named on the Land Registry title deeds for the hall. At the time of writing, we are still awaiting confirmation from the Land Registry that the Hall and the land on which it stands have been transferred into the name of the Sedlescombe Village Hall CIO.
I would like to place on record my thanks to former trustee Rhona Vallender for her help in this matter.
2 Car Park
The Car Park lease from the Sedlescombe Parish Council is included as an asset of the Hall which has been transferred to the new CIO.
This lease expires on 17[th] November 2025. On 23[rd] October 2024, I wrote to the Parish Council with formal notification that the Trustees of the Hall intended to renew the lease on the same Terms and Conditions as previously. We await a formal response and have a meeting scheduled for the start of April.
We had a query from the Parish Council about our decision to allow the Flexibus buses to park temporarily in the car park. I replied to the Council with our view that this decision was in line with the terms of the lease
3 Solar Panels
We had a 13.5 Kw Solar Panel system installed on the roof by Ken Perry and his team from CS Testing last year. The expectation was that this system including 30 panels would generate 12,378 Kw of electricity each year reducing our dependence on the grid by 47%. The system includes approximately half of the panels facing east and the rest facing west. The system includes a SolaX inverter, a 5 Kw battery and a protective grill on the outside of the western wall to protect the battery and other elements of the system that are mounted outside the kitchen storage cupboard. The installation was completed on 14[th] August 2024.
The installation includes a warranty (ref. GCOM14963002), and we received buildings regulation certification (30336232) following completion. Other documentation received includes MCS registration and guarantees which provides assurance that the installation was done to the highest industry standards.
The total cost of the installation was £29,065.77 against which we received a grant from Rother District Council of £10,800 as part of the Village Halls Energy Project.
4 Electric vehicle charging
We have investigated a number of options for installing electric vehicle chargers two of the parking bays nearest the hall. One option was to take advantage of a District Council grant, but the Trustees took the view that the cost to the Hall (between £4-6K) was not justifiable in terms of the likely returns.
I investigated a further option which was a fully-funded approach in which a developer would lease the two car park bays for a small annual payment and would run the EV chargers as a commercial proposition. Unfortunately, the company involved decided that the likely returns for them made this unviable.
5 Management Committee
The CIO’s Constitution of September 2023 includes the possibility of establishing committees as the Trustees see fit. The old Village Hall Trustees had established a management committee which meets every three months, in between the quarterly meetings of the full Board of Trustees. The CIO has now approved Terms of Reference for the Committee which includes maximum spending limits which the Committee is approved to spend without referring back to the full Board of Trustees.
6 Charity Commission returns
We submitted the 2023 return to the Charity Commission before the deadline of 31[st] October 2024. This return includes the Chair’s annual report and the annual accounts.
The Charity Commission recommends that we formally adopt a number of policies relating to financial control and we shall be discussing these shortly.
7 Storage of Documentation
The Trustees have a lockable metal cabinet in one of the rooms behind the stage. This contains a large number of files with documents going back up to 40 years. Dave Brabants and I spent a morning going through these in an attempt to provide some order, destroying documents which did not need to be retained. Documentation which could be considered as having historical value were kept.
We also have a Sharepoint storage space online where important documents relating to the move to a CIO and warranties associated with the Solar panels installation are stored. We probably need to develop a protocol for accessing these.
The Charities Act 2011 specifies that financial records should be kept for at least 6 years, and we continue to be mindful of this requirement.
8 Working Party
We held a working party last autumn at which we checked all tables and chairs for damage. A small number of chairs were disposed of, and some could be repaired. The stock of chairs is starting to show its age, and we may need to consider acquiring some new ones soon.
In addition, we cleaned the kitchen and undertook a number of minor repairs including sealing a hole where we thought mice had been entering.
9 Thanks
I would like to express my thanks to all trustees for their support over the past 12 months, for their attendance at meetings and their contributions to the maintenance of this important community facility. Without the voluntary assistance of good citizens such as you, this would not be possible.
I extend particular thanks to Sheila who has decided not to continue for a new term as a Trustee. Sheila’s wise contributions over many years have been much appreciated and I wrote to her to express our thanks.
I would also like to give my special thanks to Nigel for his hard work and attention to detail in running the finances of the hall. Again, somebody who can keep an eye on the financial situation of the hall is essential, and Nigel’s calm hand on the financial tiller is much appreciated.
Thanks also to Anrea for keeping the minutes so assiduously.
And in similar vein, I thank Dave Brabants for his eye for detail when it comes to the maintenance of the fabric of the hall. Dave gives tirelessly of his time and his contribution is equally highly valued and appreciated.
Keith Saunders
Chair of Trustees 27" March 2025
Sedlescombe Village Hall CIO Charity Number: 1204971
and
Sedlescombe Village Hall CIO Company Number: CEO033729
Annual Accounts
for the period
1 January 2024 31 December 2024
| Contents: | Page |
|---|---|
| Organisational information | 1 |
| Receipts & Payments account | 2 |
| Statement of Assets & Liabilities | 3 |
| Notes | 4-7 |
| Independent Examiner's report | 8 |
Hastings Voluntary Action Jackson Hall Portland Place Hastings East Sussex TN34 1QN
Organisational information for Sedlescombe Village Hall CIO for the year ended 31st December 2024
Name of charity: Sedlescombe Village Hall CIO Legal form: C.I.O. - Charity Number 1204971 & Company Number CEO033729 Governing document: Constitution dated 26.09.23 Address: Sedlescombe Village Hall Church Hill Sedlescombe East Sussex TN33 0QW Trustees: David Brabants Keith Saunders - Chair Clare Saunders Nigel Ford Shelia Palmer Andrea Hogwood Stella Brabants Shirley Davies Bankers: CAF Bank , West Malling, Kent Unity Trust Bank, Willenhall Independent Examiner: Laura Dawson, Independent Examiner HVA, Jackson Hall, Portland Place, Hastings, TN34 1QN Objects: The object of the Charity shall be the provision and maintenance of a village hall for the use of the inhabitants of the Parish of Sedlescombe and the surrounding neighbourhood, (hereinafter called "the area of benefit") without distinction of political, religious or other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants
1
Sedlescombe Village Hall CIO Receipts & Payment accounts
for the period
01 January 2024
to 31 December 2024
All funds are unrestricted
| Receipts Regular Hire Casual Hire Other Income Screen Income Special Project Income TOTAL RECEIPTS Expenditure Current Assets Fixed Assets Admin Costs Operating Costs Maintenance Consumables Special Projects Screen Costs Miscellaneous Asset Replacement TOTAL PAYMENTS Net surplus/-deficit Loss/Gain on Investment Fund Fund balances b/f Fund balances c/f |
2024 25,322 10,505 2,277 3,750 10,800 52,654 - 2,201 2,854 20,914 3,748 213 11,239 2,434 1,157 100 44,860 7,794 - 7,794 541,548 549,342 |
2023 22579 11234 428 3652 |
|---|---|---|
| 37893 | ||
| -27 1685 2755 15671 4269 322 2371 525 |
||
| 27571 | ||
| 10321 2676 |
||
| 12997 | ||
| 528551 | ||
| 541548 |
2
Sedlescombe Village Hall CIO
Statement of Assets & Liabilities
as at
31 December 2024
| Assets Fixed Assets Savings & Investments @ 31/12/24 Cash at Bank @ 31/12/24 Cash in hand @ 31/12/24 Other Assets Debtors Cinema Bar Stock Total Assets less Current liabilities Creditors - Refunadable Deposits Creditors - Bills Due Total Net Assets Represented by: ACCUMULATED FUND b/f Surplus/deficit of receipts over payments Current assets |
2024 511,346.26 34,510 3,471 203 38,184 1,452 197 1,649 551,179 1,237 600 1,837 549,342 541,548 7,794 549,342 |
2023 494,240.90 35,273 9,967 140 |
|---|---|---|
| 45,380 3,323 197 |
||
| 3,520 | ||
| 543,141 | ||
| 1,065 528 |
||
| 1,593 | ||
| 541,548 | ||
| 528,551 12,997 |
||
| 541,548 |
Charity Law requires the Trustees to prepare financial statements for each financial year which comply with the regulations set out in the Charities Act 1993. The trustess have elected to take advantage of the provisions that apply to small charities and have prepared a Receipts and Payments account and Statement of Assets and Liabilities.
Approved by the Trustees on and signed on their behalf by
Keith Saunders - Chair
3
Profit & Loss Report
Sedlescombe Village Hall CIO
01-JAN-2024 - 31-DEC-2024
| Current Yr | Current Yr | Prior Yr | Prior Yr | |||
|---|---|---|---|---|---|---|
| INCOME | ||||||
| 4000 REGULAR HIRE | 25,322.00 | 22,579.00 | ||||
| 4003 Art Club | 684.00 | -36.00 | ||||
| 4006 Battle & D Art Club | 1,546.50 | 1,852.00 | ||||
| 4009 Badminton | 972.00 | 1,974.00 | ||||
| 4012 Band - Sound Syndicate | 900.00 | 1,318.00 | ||||
| 4015 Bowls | 1,836.00 | 1,700.00 | ||||
| 4018 Cactus Soc Rother District | 396.00 | 542.00 | ||||
| 4021 Church Market | 682.00 | 770.00 | ||||
| 4024 Dance Fitness (Cole) | 1,494.00 | 1,462.00 | ||||
| 4027 Mark Fisher Art | 812.00 | 580.00 | ||||
| 4030 Fit for Life (Trimmer) | 1,548.00 | 1,360.00 | ||||
| 4033 Garden Society | 1,061.00 | 606.00 | ||||
| 4036 K9 Dog Club | 1,146.00 | 1,654.00 | ||||
| 4039 Parish Council | 443.00 | 252.00 | ||||
| 4045 Pre-School | 6,499.00 | 6,180.50 | ||||
| 4048 Sedlescombe Players | 1,470.00 | 63.00 | ||||
| 4054 Surgery | 216.00 | 436.00 | ||||
| 4057 Thursday club | 220.00 | 231.00 | ||||
| 4060 Wine Club | 294.00 | 334.00 | ||||
| 4090 ESRP Minibus Parking | 3,102.50 | 1,300.50 | ||||
| 4100 Casual Hire | 10,505.00 | 11,234.00 | ||||
| 4101 Casual hire - daily | 10,271.00 | 11,234.00 | ||||
| 4103 Event Hire Income | 234.00 | 0.00 | ||||
| 4400 OTHER INCOME | 2,277.37 | 428.12 | ||||
| 4401 Additional cleaning charge | 0.00 | 135.00 | ||||
| 4415 Gift Aid Donations | 25.00 | 0.00 | ||||
| 4425 Bank Interest | 58.87 | 27.62 | ||||
| 4426 Interest - deposit account | 182.90 | 125.50 | ||||
| 4427 CCLA Interest reinvested | 1,554.20 | 0.00 | ||||
| 4430 Donations Rec'd for Charitable Causes | 35.00 | 45.00 | ||||
| 4440 Misc. Receipts | -228.60 | 0.00 | ||||
| 4441 Refunded Admin costs | 0.00 | 45.00 |
| 4442 Projector Hire | 50.00 | 50.00 | ||||
|---|---|---|---|---|---|---|
| 4450 Refundable deposit paid | 600.00 | 0.00 | ||||
| 4500 SPECIAL PROJECT INCOME | 10,800.00 | 0.00 | ||||
| 4501 Solar Panels | 10,800.00 | 0.00 | ||||
| 5000 SCREEN INCOME | 3,749.97 | 3,651.57 | ||||
| 5001 Ticket Sales | 1,974.00 | 1,876.00 | ||||
| 5002 Bar sales | 1,100.50 | 1,058.21 | ||||
| 5003 Ice cream sales | 456.60 | 440.40 | ||||
| 5004 DVD Donations | 218.87 | 276.96 | ||||
| TOTAL INCOME | 52,654.34 | 37,892.69 | ||||
| EXPENSES | ||||||
| 1000 CURRENT ASSETS | 0.00 | 27.00 | ||||
| 1040 Stock Cost of Sales Adj. | 0.00 | 27.00 | ||||
| 1500 FIXED ASSETS | -2,201.48 | -1,685.16 | ||||
| 1525 Accumulated Depreciation | -2,201.48 | -1,685.16 | ||||
| 7000 ADMIN COSTS | -2,854.37 | -2,755.47 | ||||
| 7002 Licences | -84.00 | -180.00 | ||||
| 7003 Postage | 0.00 | -4.50 | ||||
| 7005 IT Expenses | -365.80 | -355.20 | ||||
| 7006 Insurance Costs | -1,969.83 | -1,910.97 | ||||
| 7020 Printing & Stationary | -32.74 | -7.89 | ||||
| 7030 Professional Fees | 0.00 | -58.00 | ||||
| 7031 Audit Fees | -125.00 | 0.00 | ||||
| 7045 Bank Charges & Expenses | -81.40 | -66.03 | ||||
| 7046 Stripe Fees | -195.60 | -102.88 | ||||
| 7099 Other Costs | 0.00 | -70.00 | ||||
| 7200 OPERATING COSTS | -20,913.84 | -15,670.96 | ||||
| 7201 Hall Manager | -9,000.00 | -1,760.00 | ||||
| 7209 Electricity | -2,583.56 | -2,507.08 | ||||
| 7210 Gas | -3,008.57 | -1,974.19 | ||||
| 7211 Water Rates | -1,616.16 | -900.00 | ||||
| 7213 Telephone and Internet | -674.27 | -618.52 | ||||
| 7222 Council Tax / Rates | -1,083.84 | -929.82 | ||||
| 7226 Cleaning by Manager | 0.00 | -4,169.98 | ||||
| 7227 Cleaning - additional | 0.00 | -130.00 | ||||
| 7228 Window Cleaning | -80.00 | -120.00 | ||||
| 7230 Refuse collection | -1,273.70 | -1,108.27 | ||||
| 7231 SaniBins | -1,593.74 | -1,453.10 | ||||
| 7300 CONSUMABLES | -212.50 | -321.73 |
| 7303 Bin bags | -14.40 | -21.75 | |||
|---|---|---|---|---|---|
| 7306 Cloths | -13.79 | 0.00 | |||
| 7312 Hand Soap | -3.54 | -32.89 | |||
| 7315 Kitchen | -42.12 | -108.53 | |||
| 7318 Toilet rolls | -94.71 | -133.87 | |||
| 7325 Other | -43.94 | -24.69 | |||
| 7400 ASSET REPLACEMENT | -99.99 | 0.00 | |||
| 7401 Kitchen Equipment | -99.99 | 0.00 | |||
| 7500 MAINTENANCE - Routine | -3,748.07 | -4,269.45 | |||
| 7501 Grounds Maintenance | -650.00 | -995.00 | |||
| 7502 Health and Safety | -50.87 | 0.00 | |||
| 7504 Boiler | -37.74 | 0.00 | |||
| 7506 Building | -289.48 | -192.09 | |||
| 7509 Defibrillator | -78.55 | 0.00 | |||
| 7512 Electrical | -1,573.81 | -426.83 | |||
| 7515 Fire safety | -442.80 | -650.54 | |||
| 7518 Kitchen appliances | -218.40 | -115.00 | |||
| 7520 Kitchen equipment | -51.47 | -76.17 | |||
| 7524 Other | -256.18 | -166.68 | |||
| 7527 Plumbing | -84.00 | -762.00 | |||
| 7530 Sewage system, pumps | 0.00 | -795.52 | |||
| 7533 Safety equipment | -14.77 | -89.62 | |||
| 7900 SPECIAL PROJECTS | -11,238.90 | 0.00 | |||
| 7901 CIO fees | -438.90 | 0.00 | |||
| 7902 Solar panel installation | -10,800.00 | 0.00 | |||
| 8000 Screen Costs | -2,434.11 | -2,371.16 | |||
| 8001 Filmbank Licence | -1,481.10 | -1,323.60 | |||
| 8002 Media | 116.69 | -11.43 | |||
| 8003 Bar Stock | -721.84 | -660.89 | |||
| 8004 Ice creams | -298.41 | -332.41 | |||
| 8005 SumUp fee | -35.06 | -28.44 | |||
| 8006 Admin | -14.39 | -14.39 | |||
| 9000 Miscellaneous | -1,156.75 | -524.50 | |||
| 9002 Donation | -25.75 | 0.00 | |||
| 9003 Refund Occasional users | 69.00 | -524.50 | |||
| 9050 Refund of deposit | -1,200.00 | 0.00 | |||
| TOTAL PAYMENTS | -44,860.01 | -27,571.43 | |||
| NET PROFIT/(LOSS) FOR PERIOD | 7,794.33 | 10,321.26 |
Statement of Assets & Liabilities Report
Sedlescombe Village Hall CIO
Period Ending 31-DEC-2024
| Current | Current | Current | Prior Yr | Prior Yr | ||||
|---|---|---|---|---|---|---|---|---|
| ASSETS | ||||||||
| SAVINGS AND INVESTMENTS | 34,510.09 | 35,272.85 | ||||||
| CCLA COIF Accumulator | 25,253.65 | 0.00 | ||||||
| COIF DEPOSIT | 4,509.53 | 4,235.14 | ||||||
| Unity Trust Instant Access (Savings) | 4,746.91 | 7,006.48 | ||||||
| COIF Accumulator Fund (CCLA) | 0.00 | 24,031.23 | ||||||
| FIXED ASSETS | 511,346.2 | 494,240.97 | ||||||
| Buildings | 486,123.00 | 486,123.00 | ||||||
| Equipment | 22,246.45 | 4,608.00 | ||||||
| Fixtures & Fittings | 2,976.81 | 3,509.97 | ||||||
| CASH AT BANK AND IN HAND | 3,673.98 | 10,107.46 | ||||||
| Petty Cash | 58.23 | 15.01 | ||||||
| Screen Float | 145 | 125.00 | ||||||
| Unity Trust Bank T1 (Current) | 3,470.75 | 5,311.82 | ||||||
| CAF CURRENT | 0.00 | 4,531.92 | ||||||
| Stripe | 0.00 | 123.71 | ||||||
| SumUp | 0.00 | 0.00 | ||||||
| OTHER ASSETS | 1,649.00 | 3,520.00 | ||||||
| DEBTORS-*DEBTORS AR | 1,452.00 | 3,323.00 | ||||||
| STOCK-Cinema Bar stock | 197.00 | 197.00 | ||||||
| TOTAL ASSETS | 551,179.3 | 543,141.28 | ||||||
| LIABILITIES | ||||||||
| CURRENT LIABILITIES | -1,837.00 | -1,593.28 | ||||||
| *CREDITORS - RefundableDeposits | -1,237.00 | -1,065.00 | ||||||
| *Creditors - bills due | -600.00 | -528.28 | ||||||
| TOTAL NET ASSETS @ 31-DEC-2024 | 549,342.3 | 541,548.00 | ||||||
| REPRESENTED BY FUNDS | ||||||||
| Cash | 56,261.84 | 23,275.80 | ||||||
| Fixed Assets | 493,080.49 | 494,240.97 | ||||||
| Investments | 0.00 | 24,031.23 | ||||||
| LONG-TERM LIABILITIES | ||||||||
| TOTAL FUNDS BALANCE @ 31-DEC-2024 | 549,342.3 | 541,548.00 | ||||||
Independent Examiner's Report to the Committee of Sedlescombe Village Hall CIO
I report on the accounts of Sedlescombe Village Hall CIO for the twelve month period ended 31 December 2024 which are set out on the previous pages.
Respective responsibilities of committee & examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act), and that an independent examination is needed.
It is my responsibility:
-
to examine the accounts under section 145 of the Charities Act
-
to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and
-
to state whether particular matters have come to my attention
Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the supporting documentation presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair" view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
-
1) which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with section130 of the Charities Act
-
to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act
-
have not been met; or
-
2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
…………………………………..
Laura Dawson Finance Manager Hastings Voluntary Action Jackson Hall, Portland Place, Hastings, TN34 1QN
Dated:
8
Sedlescombe Village Hall CIO Charity Number: 1204971
and
Sedlescombe Village Hall CIO Company Number: CEO033729
Annual Accounts
for the period
1 January 2024 31 December 2024
| Contents: | Page |
|---|---|
| Organisational information | 1 |
| Receipts & Payments account | 2 |
| Statement of Assets & Liabilities | 3 |
| Notes | 4-7 |
| Independent Examiner's report | 8 |
Hastings Voluntary Action Jackson Hall Portland Place Hastings East Sussex TN34 1QN
Organisational information for Sedlescombe Village Hall CIO for the year ended 31st December 2024
Name of charity: Sedlescombe Village Hall CIO Legal form: C.I.O. - Charity Number 1204971 & Company Number CEO033729 Governing document: Constitution dated 26.09.23 Address: Sedlescombe Village Hall Church Hill Sedlescombe East Sussex TN33 0QW Trustees: David Brabants Keith Saunders - Chair Clare Saunders Nigel Ford Shelia Palmer Andrea Hogwood Stella Brabants Shirley Davies Bankers: CAF Bank , West Malling, Kent Unity Trust Bank, Willenhall Independent Examiner: Laura Dawson, Independent Examiner HVA, Jackson Hall, Portland Place, Hastings, TN34 1QN Objects: The object of the Charity shall be the provision and maintenance of a village hall for the use of the inhabitants of the Parish of Sedlescombe and the surrounding neighbourhood, (hereinafter called "the area of benefit") without distinction of political, religious or other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants
1
Sedlescombe Village Hall CIO Receipts & Payment accounts
for the period
01 January 2024
to 31 December 2024
All funds are unrestricted
| Receipts Regular Hire Casual Hire Other Income Screen Income Special Project Income TOTAL RECEIPTS Expenditure Current Assets Fixed Assets Admin Costs Operating Costs Maintenance Consumables Special Projects Screen Costs Miscellaneous Asset Replacement TOTAL PAYMENTS Net surplus/-deficit Loss/Gain on Investment Fund Fund balances b/f Fund balances c/f |
2024 25,322 10,505 2,277 3,750 10,800 52,654 - 2,201 2,854 20,914 3,748 213 11,239 2,434 1,157 100 44,860 7,794 - 7,794 541,548 549,342 |
2023 22579 11234 428 3652 |
|---|---|---|
| 37893 | ||
| -27 1685 2755 15671 4269 322 2371 525 |
||
| 27571 | ||
| 10321 2676 |
||
| 12997 | ||
| 528551 | ||
| 541548 |
2
Sedlescombe Village Hall CIO
Statement of Assets & Liabilities
as at
31 December 2024
| Assets Fixed Assets Savings & Investments @ 31/12/24 Cash at Bank @ 31/12/24 Cash in hand @ 31/12/24 Other Assets Debtors Cinema Bar Stock Total Assets less Current liabilities Creditors - Refunadable Deposits Creditors - Bills Due Total Net Assets Represented by: ACCUMULATED FUND b/f Surplus/deficit of receipts over payments Current assets |
2024 511,346.26 34,510 3,471 203 38,184 1,452 197 1,649 551,179 1,237 600 1,837 549,342 541,548 7,794 549,342 |
2023 494,240.90 35,273 9,967 140 |
|---|---|---|
| 45,380 3,323 197 |
||
| 3,520 | ||
| 543,141 | ||
| 1,065 528 |
||
| 1,593 | ||
| 541,548 | ||
| 528,551 12,997 |
||
| 541,548 |
Charity Law requires the Trustees to prepare financial statements for each financial year which comply with the regulations set out in the Charities Act 1993. The trustess have elected to take advantage of the provisions that apply to small charities and have prepared a Receipts and Payments account and Statement of Assets and Liabilities.
Approved by the Trustees on and signed on their behalf by
Keith Saunders - Chair
3
Profit & Loss Report
Sedlescombe Village Hall CIO
01-JAN-2024 - 31-DEC-2024
| Current Yr | Current Yr | Prior Yr | Prior Yr | |||
|---|---|---|---|---|---|---|
| INCOME | ||||||
| 4000 REGULAR HIRE | 25,322.00 | 22,579.00 | ||||
| 4003 Art Club | 684.00 | -36.00 | ||||
| 4006 Battle & D Art Club | 1,546.50 | 1,852.00 | ||||
| 4009 Badminton | 972.00 | 1,974.00 | ||||
| 4012 Band - Sound Syndicate | 900.00 | 1,318.00 | ||||
| 4015 Bowls | 1,836.00 | 1,700.00 | ||||
| 4018 Cactus Soc Rother District | 396.00 | 542.00 | ||||
| 4021 Church Market | 682.00 | 770.00 | ||||
| 4024 Dance Fitness (Cole) | 1,494.00 | 1,462.00 | ||||
| 4027 Mark Fisher Art | 812.00 | 580.00 | ||||
| 4030 Fit for Life (Trimmer) | 1,548.00 | 1,360.00 | ||||
| 4033 Garden Society | 1,061.00 | 606.00 | ||||
| 4036 K9 Dog Club | 1,146.00 | 1,654.00 | ||||
| 4039 Parish Council | 443.00 | 252.00 | ||||
| 4045 Pre-School | 6,499.00 | 6,180.50 | ||||
| 4048 Sedlescombe Players | 1,470.00 | 63.00 | ||||
| 4054 Surgery | 216.00 | 436.00 | ||||
| 4057 Thursday club | 220.00 | 231.00 | ||||
| 4060 Wine Club | 294.00 | 334.00 | ||||
| 4090 ESRP Minibus Parking | 3,102.50 | 1,300.50 | ||||
| 4100 Casual Hire | 10,505.00 | 11,234.00 | ||||
| 4101 Casual hire - daily | 10,271.00 | 11,234.00 | ||||
| 4103 Event Hire Income | 234.00 | 0.00 | ||||
| 4400 OTHER INCOME | 2,277.37 | 428.12 | ||||
| 4401 Additional cleaning charge | 0.00 | 135.00 | ||||
| 4415 Gift Aid Donations | 25.00 | 0.00 | ||||
| 4425 Bank Interest | 58.87 | 27.62 | ||||
| 4426 Interest - deposit account | 182.90 | 125.50 | ||||
| 4427 CCLA Interest reinvested | 1,554.20 | 0.00 | ||||
| 4430 Donations Rec'd for Charitable Causes | 35.00 | 45.00 | ||||
| 4440 Misc. Receipts | -228.60 | 0.00 | ||||
| 4441 Refunded Admin costs | 0.00 | 45.00 |
| 4442 Projector Hire | 50.00 | 50.00 | ||||
|---|---|---|---|---|---|---|
| 4450 Refundable deposit paid | 600.00 | 0.00 | ||||
| 4500 SPECIAL PROJECT INCOME | 10,800.00 | 0.00 | ||||
| 4501 Solar Panels | 10,800.00 | 0.00 | ||||
| 5000 SCREEN INCOME | 3,749.97 | 3,651.57 | ||||
| 5001 Ticket Sales | 1,974.00 | 1,876.00 | ||||
| 5002 Bar sales | 1,100.50 | 1,058.21 | ||||
| 5003 Ice cream sales | 456.60 | 440.40 | ||||
| 5004 DVD Donations | 218.87 | 276.96 | ||||
| TOTAL INCOME | 52,654.34 | 37,892.69 | ||||
| EXPENSES | ||||||
| 1000 CURRENT ASSETS | 0.00 | 27.00 | ||||
| 1040 Stock Cost of Sales Adj. | 0.00 | 27.00 | ||||
| 1500 FIXED ASSETS | -2,201.48 | -1,685.16 | ||||
| 1525 Accumulated Depreciation | -2,201.48 | -1,685.16 | ||||
| 7000 ADMIN COSTS | -2,854.37 | -2,755.47 | ||||
| 7002 Licences | -84.00 | -180.00 | ||||
| 7003 Postage | 0.00 | -4.50 | ||||
| 7005 IT Expenses | -365.80 | -355.20 | ||||
| 7006 Insurance Costs | -1,969.83 | -1,910.97 | ||||
| 7020 Printing & Stationary | -32.74 | -7.89 | ||||
| 7030 Professional Fees | 0.00 | -58.00 | ||||
| 7031 Audit Fees | -125.00 | 0.00 | ||||
| 7045 Bank Charges & Expenses | -81.40 | -66.03 | ||||
| 7046 Stripe Fees | -195.60 | -102.88 | ||||
| 7099 Other Costs | 0.00 | -70.00 | ||||
| 7200 OPERATING COSTS | -20,913.84 | -15,670.96 | ||||
| 7201 Hall Manager | -9,000.00 | -1,760.00 | ||||
| 7209 Electricity | -2,583.56 | -2,507.08 | ||||
| 7210 Gas | -3,008.57 | -1,974.19 | ||||
| 7211 Water Rates | -1,616.16 | -900.00 | ||||
| 7213 Telephone and Internet | -674.27 | -618.52 | ||||
| 7222 Council Tax / Rates | -1,083.84 | -929.82 | ||||
| 7226 Cleaning by Manager | 0.00 | -4,169.98 | ||||
| 7227 Cleaning - additional | 0.00 | -130.00 | ||||
| 7228 Window Cleaning | -80.00 | -120.00 | ||||
| 7230 Refuse collection | -1,273.70 | -1,108.27 | ||||
| 7231 SaniBins | -1,593.74 | -1,453.10 | ||||
| 7300 CONSUMABLES | -212.50 | -321.73 |
| 7303 Bin bags | -14.40 | -21.75 | |||
|---|---|---|---|---|---|
| 7306 Cloths | -13.79 | 0.00 | |||
| 7312 Hand Soap | -3.54 | -32.89 | |||
| 7315 Kitchen | -42.12 | -108.53 | |||
| 7318 Toilet rolls | -94.71 | -133.87 | |||
| 7325 Other | -43.94 | -24.69 | |||
| 7400 ASSET REPLACEMENT | -99.99 | 0.00 | |||
| 7401 Kitchen Equipment | -99.99 | 0.00 | |||
| 7500 MAINTENANCE - Routine | -3,748.07 | -4,269.45 | |||
| 7501 Grounds Maintenance | -650.00 | -995.00 | |||
| 7502 Health and Safety | -50.87 | 0.00 | |||
| 7504 Boiler | -37.74 | 0.00 | |||
| 7506 Building | -289.48 | -192.09 | |||
| 7509 Defibrillator | -78.55 | 0.00 | |||
| 7512 Electrical | -1,573.81 | -426.83 | |||
| 7515 Fire safety | -442.80 | -650.54 | |||
| 7518 Kitchen appliances | -218.40 | -115.00 | |||
| 7520 Kitchen equipment | -51.47 | -76.17 | |||
| 7524 Other | -256.18 | -166.68 | |||
| 7527 Plumbing | -84.00 | -762.00 | |||
| 7530 Sewage system, pumps | 0.00 | -795.52 | |||
| 7533 Safety equipment | -14.77 | -89.62 | |||
| 7900 SPECIAL PROJECTS | -11,238.90 | 0.00 | |||
| 7901 CIO fees | -438.90 | 0.00 | |||
| 7902 Solar panel installation | -10,800.00 | 0.00 | |||
| 8000 Screen Costs | -2,434.11 | -2,371.16 | |||
| 8001 Filmbank Licence | -1,481.10 | -1,323.60 | |||
| 8002 Media | 116.69 | -11.43 | |||
| 8003 Bar Stock | -721.84 | -660.89 | |||
| 8004 Ice creams | -298.41 | -332.41 | |||
| 8005 SumUp fee | -35.06 | -28.44 | |||
| 8006 Admin | -14.39 | -14.39 | |||
| 9000 Miscellaneous | -1,156.75 | -524.50 | |||
| 9002 Donation | -25.75 | 0.00 | |||
| 9003 Refund Occasional users | 69.00 | -524.50 | |||
| 9050 Refund of deposit | -1,200.00 | 0.00 | |||
| TOTAL PAYMENTS | -44,860.01 | -27,571.43 | |||
| NET PROFIT/(LOSS) FOR PERIOD | 7,794.33 | 10,321.26 |
Statement of Assets & Liabilities Report
Sedlescombe Village Hall CIO
Period Ending 31-DEC-2024
| Current | Current | Current | Prior Yr | Prior Yr | ||||
|---|---|---|---|---|---|---|---|---|
| ASSETS | ||||||||
| SAVINGS AND INVESTMENTS | 34,510.09 | 35,272.85 | ||||||
| CCLA COIF Accumulator | 25,253.65 | 0.00 | ||||||
| COIF DEPOSIT | 4,509.53 | 4,235.14 | ||||||
| Unity Trust Instant Access (Savings) | 4,746.91 | 7,006.48 | ||||||
| COIF Accumulator Fund (CCLA) | 0.00 | 24,031.23 | ||||||
| FIXED ASSETS | 511,346.2 | 494,240.97 | ||||||
| Buildings | 486,123.00 | 486,123.00 | ||||||
| Equipment | 22,246.45 | 4,608.00 | ||||||
| Fixtures & Fittings | 2,976.81 | 3,509.97 | ||||||
| CASH AT BANK AND IN HAND | 3,673.98 | 10,107.46 | ||||||
| Petty Cash | 58.23 | 15.01 | ||||||
| Screen Float | 145 | 125.00 | ||||||
| Unity Trust Bank T1 (Current) | 3,470.75 | 5,311.82 | ||||||
| CAF CURRENT | 0.00 | 4,531.92 | ||||||
| Stripe | 0.00 | 123.71 | ||||||
| SumUp | 0.00 | 0.00 | ||||||
| OTHER ASSETS | 1,649.00 | 3,520.00 | ||||||
| DEBTORS-*DEBTORS AR | 1,452.00 | 3,323.00 | ||||||
| STOCK-Cinema Bar stock | 197.00 | 197.00 | ||||||
| TOTAL ASSETS | 551,179.3 | 543,141.28 | ||||||
| LIABILITIES | ||||||||
| CURRENT LIABILITIES | -1,837.00 | -1,593.28 | ||||||
| *CREDITORS - RefundableDeposits | -1,237.00 | -1,065.00 | ||||||
| *Creditors - bills due | -600.00 | -528.28 | ||||||
| TOTAL NET ASSETS @ 31-DEC-2024 | 549,342.3 | 541,548.00 | ||||||
| REPRESENTED BY FUNDS | ||||||||
| Cash | 56,261.84 | 23,275.80 | ||||||
| Fixed Assets | 493,080.49 | 494,240.97 | ||||||
| Investments | 0.00 | 24,031.23 | ||||||
| LONG-TERM LIABILITIES | ||||||||
| TOTAL FUNDS BALANCE @ 31-DEC-2024 | 549,342.3 | 541,548.00 | ||||||
Independent Examiner's Report to the Committee of Sedlescombe Village Hall CIO
I report on the accounts of Sedlescombe Village Hall CIO for the twelve month period ended 31 December 2024 which are set out on the previous pages.
Respective responsibilities of committee & examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act), and that an independent examination is needed.
It is my responsibility:
-
to examine the accounts under section 145 of the Charities Act
-
to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and
-
to state whether particular matters have come to my attention
Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the supporting documentation presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair" view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
-
1) which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with section130 of the Charities Act
-
to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act
-
have not been met; or
-
2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
…………………………………..
Laura Dawson Finance Manager Hastings Voluntary Action Jackson Hall, Portland Place, Hastings, TN34 1QN
Dated:
8