||**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**|
|---|---|---|---|---|---|---|---|---|
||**From**|Period start date|||**To**|Period end date|||
|||**01**|**11**|**2024**||**31**|**10**|**2025**|
Section A Reference and administration details
**Charity name** AIDS MEMORY UK
**Other names charity is known by Registered charity number (if any)** 1204941
AMUK
**Charity's principal address** The Building Centre 26 Store Street London WC1E 7BT
## **Names of the charity trustees who manage the charity**
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17|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||HarrySmall|Secretary|||
||Stephanie Allen|Chair|||
||Rebecca Heald||||
||John Mensah||||
||Celia Bailey||Until 3 June 26||
||Ceri Hutton||||
||Dan Xiao|Treasurer|23 October 2023 to 30
June 2025||
||Carys Damon||From 4 October 2025||
||Ben Ganley||From 11 December 2025||
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
1
## **Names and addresses of advisers (Optional information)**
|**Type of adviser**|**Name**
**Address**|**Name**
**Address**|
|---|---|---|
||||
||||
||||
||||
|**Name of chief executive**|**or names of senior staff members (Optional information)**||
||||
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Elected by current trustees in accordance with the Constitution Trustee selection methods (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
**Trustee Induction and Training:** New Trustees receive induction from the You **may choose** to include Chair and are provided with the Charity Commission’s Guidance for additional information, where Trustees and other organisational resources. Specific training according to relevant, about: needs and activities is undertaken by the Board.
- policies and procedures adopted for the induction and training of trustees;
- **Risk Management:** As part of its annual business planning process, the
- adopted for the induction Trustees of the charity regularly review the major governance, operational
- and training of trustees; and financial risks the charity faces and confirm that systems have been
- the charity’s organisational established to mitigate these risks. structure and any wider network with which the Aids Memory UK has a risk management strategy in place which comprises: charity works;
- an annual review of the strategic risks the charity may face via the business plan,
- the establishment of systems and procedures to mitigate those risks identified,
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
- the implementation of procedures designed to minimise any potential impact on the charity should those risks materialise.
The Trustees have developed appropriate financial systems and controls, policies and practices, and consider the key risks facing the charity at this time to be:
- The financial risks arising if the organisation is unable to attract sufficient funding to realise its planned projects and productions to the scale and quality to which the company aspires.
- The loss of key funders should the individuals with whom it has built relationships leave their current roles.
- The potential impact on projects if freelancer absence means that it
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- cannot deliver planned work.
- The potential impact on governance functions if Trustee turnover increases.
- The Trustees have managed the potential impact of these risks by: Setting careful and realistic budgets for the next financial year. Establishing and maintaining a low-cost base.
- Reviewing its mechanisms for attracting charitable funding from trusts and foundations.
- Developing clear freelancer role briefs
- Contingency planning for the actions to take if income appears unlikely to reach its target.
- Creating work plans that specify how work can be re-scheduled or allocated to alternative freelance staff.
- Adopting a Reserves policy which provides an appropriate number of uncommitted Reserves, at a level that will always enable the charity to meet all its liabilities, even if income targets are not achieved.
- Monitoring Trustees’ commitment to the organisation and scheduling Trustee recruitment as appropriate.
- Supporting core development activities and opportunities
- Reviewing a financial risk assessment and creating a mitigation plan in response
## **Section C Objectives and activities**
|**Summary of the objects of the**
**charity set out in its governing**
**document**
**Summary of the main activities**
**undertaken for the public**
**benefit in relation to these**
**objects (include within this**
**section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public benefit)**|To commemorate those who lost their lives in the HIV/AIDS epidemic, to
give comfort to those who grieve their loss and highlight the impact of
HIV/AIDS on the lives of the communities most affected.|
|---|---|
||Our current primary activity is the creation of the London AIDS Memorial.
During our second full year as an established charity, we have:
Secured a site for the memorial and submitted a full planning
application.
Developed comprehensive delivery plans, an outline budget and
detailed build cost estimates, and assembled a team of specialist
advisors to ensure that the proposals submitted for planning
approval were robust and fully developed.
Undertaken significant consultation both locally and across the HIV
and AIDS sector to build stakeholder support and help shape the
memorial and its surrounding programme.
Scoped an engagement and events programme to accompany the
memorial, raising awareness of its purpose and ensuring its
continued relevance throughout the development phase.
Commissioned a fundraising strategy to support the next stage of
delivery.
Recruited new Trustees and continued to strengthen the Board to
ensure it has the skills and capacity required for the next phase of
the project.
Secured additional development funding through the Greater
London Authority and private philanthropic support, including a
generous donation from Doug Atkin.
Continued to develop the charity's policies, strategies and|
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governance procedures. Worked closely with the communities most affected by HIV and AIDS to ensure their voices are reflected both in the development and siting of the memorial, and in the stories and learning that it will share with the wider public. Much of this progress was made possible through the generous support of philanthropist Doug Atkin. His funding enabled AMUK to meet core organisational costs, supported the appointment of our Creative Lead, and funded the development of community engagement projects that have maintained public awareness and understanding of the memorial during its development. These activities have also helped demonstrate the continuing need for a national public memorial, highlighting the importance of remembrance, collaboration and collective action in response to one of the defining global health crises of our time.
In carrying out these activities, the Trustees have had due regard to the Charity Commission's guidance on public benefit. All of the charity's work is directed towards the creation of the London AIDS Memorial and the delivery of its associated public engagement programme, both of which are intended to provide lasting public benefit through education, remembrance, reflection and community engagement.
## **Additional details of objectives and activities (Optional information)**
**Grant-making Policies:** The charity does not currently engage in grantmaking activity.
You **may choose** to include further statements, where relevant, about:
**Contribution of Volunteers:** We are grateful for the contribution of volunteers in the provision of IT.
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
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## Section D Achievements and performance
- Completed the detailed scoping of the London AIDS Memorial
- **Summary of the main** project, including the development of key partnerships.
- **achievements of the charity** Progressed the next phase of project development in
- **during the year**
- Progressed the next phase of project development in collaboration with the appointed specialist delivery team.
- Secured additional development funding from the Greater London Authority and through private philanthropic donations.
- Developed and circulated a fundraising case for support to underpin the next phase of delivery.
- Undertook extensive stakeholder engagement across local communities, partners and the HIV and AIDS sector to inform and strengthen the project.
- Submitted a full planning application for the London AIDS Memorial.
- Expanded the engagement programme by developing research and development activity for associated projects and public programming.
- Strengthened the organisation through Board recruitment, governance development and team capacity building.
- Refreshed the charity's communications strategy and website to improve public engagement and support fundraising.
## **Section E Financial review**
5
**Brief statement of the charity’s policy on 1**
**Reserves Policy:** The Trustees have reviewed the charity's needs for reserves in line with the guidance issued by the Charity Commission. The Trustees aim to firstly hold a level of unrestricted Reserves which enables the charity to have sufficient financial resources to meet various liabilities which would crystallise if its funding were to be withdrawn and/or it was unable to continue operating. At present, the Trustees estimate that the Unrestricted Reserves required for such purposes amount to approximately 3 months’ running costs, which in 2024-25 was £1500. AMUK operates via a freelance/ Board model, so has low liabilities and operating costs.
The Trustees regularly review specific liabilities at each Board meeting. A Reserves Policy has been established and is re-visited by the Board annually in the light of progress against budget and is updated at the time of drafting the annual accounts.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
The principal sources of funding during the year were a development You **may choose** to include grant from the Greater London Authority and a significant private additional information, where philanthropic donation from a major individual donor. These funds relevant about: enabled the charity to progress the next phase of development for the the charity’s principal London AIDS Memorial, including planning, stakeholder engagement, sources of funds (including project development and organisational capacity. any fundraising);
- how expenditure has To support the charity's long-term financial sustainability, a comprehensive fundraising strategy has been developed and a lead
- supported the key objectives fundraiser has been appointed to drive the next phase of fundraising
- of the charity; activity. This will focus on securing the resources required to deliver the
- investment policy and memorial and its associated public engagement programme. objectives including any ethical investment policy The charity has also adopted an Ethical Fundraising Policy and adopted. supporting procedures. The Trustees are committed to ensuring that all fundraising activity reflects the charity's values and that prospective donors are assessed to ensure their support is consistent with the principles set out in the policy.
## **Section F Other optional information**
## **Section G Declaration**
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**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**----- Start of picture text -----**
Signature(s)
Harry Small
Full name(s) Stephanie Allen
Position (eg Secretary, Chair, Chair Secretary
etc)
Date 11/8/2026
7/8/2026
**----- End of picture text -----**
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||**Charity Name**
**1**|**Charity Name**
**1**|**Charity Name**
**1**|**Charity Name**
**1**|**CC16a**|
|---|---|---|---|---|---|
||**For the period**
**from**|**1/11/2024**|**To**|||
|||||||
|**Section A Receipts and payments**
**Utitd**||**Rtitd**|**Edt**|||
|**£**
**A1 Receipts**
Grants - Arts Council England
Grants - GLA
Donations
91,972
**91,972**
Bank Interest
176
**_Sub total_**
**176**
**_Total receipts_**
**92,148**
**nresrce**
**funds**
**_Sub total_**_(Gross income for AR)_
**(see table).**||**£**
20,000
**20,000**
**-**
**20,000**
**esrce**
**funds**|**£**
**-**
**-**
**-**
**nowmen**
**funds**|**Total funds**
**£**
**-**
**20,000**
**91,972**
**111,972**
**176**
**176**
**112,148**|**Last year**
**£**|
||||||**26,999**
**128,940**
**20**
**155,959**|
||||||**190**
**190**|
|||||||
||||||**156,149**|
|**A3 Payments**
Artist fees for creation of concepts & assoc
12,794
Payments in respect of Artist Selection
-
Project Management
18,322
Payments to Founder and Artistic Director
65,292
Fees in relation to site
6,209
FundraisingComms & PR
1,625
Planningapplication and Fees associated
Board meeting& Trustee fees
592
**104,834**|**A3 Payments**
Artist fees for creation of concepts & assoc
12,794
Payments in respect of Artist Selection
-
Project Management
18,322
Payments to Founder and Artistic Director
65,292
Fees in relation to site
6,209
FundraisingComms & PR
1,625
Planningapplication and Fees associated
Board meeting& Trustee fees
592
**104,834**|4,909
15,091
**20,000**|**-**|**12,794**
**-**
**18,322**
**65,292**
**11,118**
**1,625**
**15,091**
**592**
**124,834**||
|---|---|---|---|---|---|
|
Artist fees for creation of concepts & assoc|12,794||||**38,443**
**44,776**
**30,001**
**-**
**12,915**
**-**
**301**
**126,436**|
|Payments in respect of Artist Selection|-|||||
|Project Management|18,322|||||
|Payments to Founder and Artistic Director|65,292|||||
|Fees in relation to site|6,209|||||
|FundraisingComms & PR|1,625|||||
|Planningapplication and Fees associated||||||
|Board meeting& Trustee fees|592|||||
||**104,834**|||||
|**A4**|**Asset and investment**||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|-|||||||||||||||**-**||||||
||**_Sub total_**||**-**||||**-**||||**-**||||**-**||||**-**||
||||||||||||||||||||||
||**_Total payments_**||**104,834**||||**20,000**||||**-**||||**124,834**||||**126,436**||
||**_Net of receipts/(payments)_**||**(12,686)**||||**-**||||**-**||||**(12,686)**||||**29,713**||
**A5 Transfers between funds A6 Cash funds last year end** _**Cash funds this year end**_
|**-**||**-**||**-**||**-**||**-**|
|---|---|---|---|---|---|---|---|---|
|**29,713**||**-**||**-**||**29,713**||**-**|
|
**17,027**||**-**||**-**||**17,027**||**29,713**|
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|
**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on|
**Details**
Cash at Bank
Pettycash
**Details**
**Details**
**Details**
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|
**£**
**£**
**17,027**
**-**
**-**
**-**
**17,027**
**-**
OK
OK
**£**
**£**
**-**
**-**
**-**
**Cost(optional)**
**-**
**-**
**Cost(optional)**
**-**
**-**
**-**
**-**
Print Name
Stephanie Allen
Harry Small
**Unrestricted**
**Restricted**
**Unrestricted**
**Restricted**
**Fund to which**
~~**asset belongs**~~
**Fund to which**
~~**asset belongs**~~
**Fund to which**
~~**li bili**~~
~~**l**~~
**Amount due**
~~**(**~~
~~**i**~~
~~**l)**~~|**£**
**Endowment**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**£**
**Endowment**|
||||**-**|
||||**-**|
||||**Current value**
~~**(otional)**~~|
||||**-**
~~**p**~~|
||||**-**|
||||**Current value**
~~**(otional)**~~|
||||**-**
~~**p**~~|
||||**-**|
||||**-**|
||||**When due**|
||||**-**
~~**(**~~
~~**i**~~
~~**l)**~~|
||||**-**|
|||||
||||Date of
~~l~~|
||||8/7/2026
~~approva~~|
||||8/7/2026|
|||||
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/ members of**
Charity Name AIDS MEMORY UK
**On accounts for the year ended**
31 OCTOBER 2025
**Charity no (if any)**
1204941
## **Set out on pages**
1-2
(remember to include the page numbers of additional sheets)
## **Responsibilities and basis of report**
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/10/2025** .
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._
**Signed:**
**Date:**
7/8/26 **IER**
1
**October 2018**
**Name:**
Pete O’Hara FCA
**Relevant professional qualification(s) or body (if any):** Fellow of the Institute of Chartered Accountants in England & Wales
**Address:**
26 La Sagesse, Jesmond, Newcastle upon Tyne NE2 3AF
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** . N/A
2
**October 2018**
**IER**