Trustees. Annual Report for the period Period start date Period end date 31 10 2023 2024 From Section A Reference and administration details Charlty name AIDS MEMORY UK Other names charity is known by AMUK Registered charity number (If any} 1204941 Charlty'$ principal address The Building Centre 26 Store Street London 1OIC1E 7BT Names of the charity trustses who manage the charity Datss *¢ted If not for Trus n•m• Offlc• Iblaryl Nam• of pernon lor bodyl •ntitl•d int tru8t•• Ifan Harry Small Secretary 23 September 2023 - date 1 Odober 2023 - date Stephanie Allen Chair {from 15 August 2024) Rebecca Heald 2 October 2024 - date John Mensah 1 October 2023 - date Celia Bailey Ceri Hutton 1 October 2023 - date 23 September 2023 - date Pippa Catterall Chair 23 September 2023 to 15 August 2024 23 October 2023 to 30 June 2025 Dan Xiao Treasurer Kate Thomson 23 September 2023 to 1 October 2023 10 Ceri Edwards 23 September 2023 to 1 October 2023 23 Septemter 2023 to 3 April 2024 3 January 2024 to 3 March 2024 23 September 2023 to 10 November 2023 Martin Smith 12 Simon Pollock 13 nnie Sseruma Namos of the trust808 for the charity, rf any, Ifor example, any custodlan trustses) Name Dates act If not for whole ear TAR March 2012
Names and addresses of advlsers Ioptlonal Information) of adviser Name Address Name of chief executive or names of senior staff members (Optional inf0mtiOn) Section B Structure, overnance and mana ement Description of the charity's trusts Constituiion Type of goveming d¢xument How the charity is constituted Charrtable Incorporated Organisation Trustee selection methods Elected by current trustees in accordance with the Constitution Addltlonal governance issues (Optional infomiation Trustee Induction and Training: New Trustees receive induction from the Chair and are provided with the Charity Commission's Guidan for Trustees and other organisational resour¢es. Specffic training according to needs and activities is undertaken by the Board. You may ch008e to indude additional infomation. where relevant, about: poliues and procedures adopted for the induction and training of trustees; the charity's organisational structure and any wider netsvork with which the charity works., • relationship Vth any related parties., trustees, consideration of major risks and the system and procedures to manage them. Rlsk ManagemenL' As part of its annual business planning prO$s, the Trustees of the charity regularly review the major govemance, operational and financial risks the chanty faS and confirm that systems have been established to mrtigate these risks. Aids Memory UK has a risk management strategy in place which comprises.. an annual review of the strategic risks the charity may fa via the business plan. the establishment of systems and procedures to mitigate those risks identrfied. the implementation of procedures designed to minimise any potential impact on the Gharity should those risks materialise. The Trustees have devek)ped appropriate financial systems and controls, policies and practices. and consider the key risks facing the charity at this time to be.. The financial risks arising rf the organisation is unable to attract sUfficnt fijnding to realise its planned projects and productions to the scale and quality to which the company aspires. The loss of key funders should the individuals with whom it has built relationships leave their current roles. The potential impact on projects rf freelancer absence means that it cannot deliver lanned work. TAR March 2012
The potential impact on govemance functions rf Trustee tumover increases. The Trustees have managed the potential impact of these risks by.. Setts'ng careful and realistic budgets for the next financial year. Establishing and maintaining a Iow-COSt base. Reviewing rts mechanisms for attracting charitable funding from trusts and foundations. Developing clear freelancer role briets Contingency planning for the actions to take if income appears unlikely to reath rts target. Creating work plans that speofy how work can bè rfrscheduled or allocated to altemative freelance stsff. Adopting a Reserves policy which provides an appropriate number of uncommrtted Reserves. at a Ve1 that will aayS enable the charity to meet all its liabilities. even rf income targets are not achieved. Monitoring Trustees, commitment to the organisation and scheduling Trustee recruitment as appropriate. Supporting core development activtiies and opportunities Reviewng a financial risk assessment and creating a mitigation plan in response Section C Ob'ectives and activities The promotion of equalty and diversty for the public benefit, in particular but not exclusively through provision and maintenance of an AIDS memorial in London. Summary of the objects of the charfty set out in its governing document To commemorate those who lost their lives in the HIVIAIDS epidemic, to grve comfort to those who grieve their loss and highlight the impact of HIVIAIDS on the lives of the communrties most affected Our Gurrent primary activty is to create the London AIDS memorial. In our first fvll year as an established charity we have.. Identrfied a site for the memorial Recrurted new Board members and restructured the Board to ensure effectiveness for the next stage of delivery Secured development funding through arts funding partners - Greater London Authonty and Arts Council England Developed associated p)liues, strategies and prOdureS Estsblished an Affected Communrties Advisory Board Appointed a team of freelanc8 individuals to progress separate work streams Held an open comFetition to appoint an artist to design the memorial and appointed the intemalionally renowned artist Anya Gallaccio, who has Wun detailed designs in conjunction with other stakeholders Begun consultations with relevant parties around securing planning peISSIon. Worked in conjunction wilh the communities most affected by HIVIAIDS to ensure that their voices a heard both in the development and stting of the memorial and in the teaching that the memorial imparts lo the public at large. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees hav• had regard to the guidaneA Issued by the Charity Commission on public benofft) In all Ihat we have done the trustees have had regard to the guidance on public benefft. Al our efforts are directed to the memorial, vthich will be of public benefrt. TAR Marth 2012
Addltlonal detalls of obiecllves and aclivilies (Optional Inforniatlon) You may choose to include further statements, where relevant, about: policy on grantmaking; policy programme related investment" Grant4naking Poll¢les: The ¢hanty does not currently engage in grant- making athvty. Contribution of Voluntsers: We are grateful for the contribution of volunteers in the provision of IT. conlribLrtion made by volunteers. Section D Achievements and performance Summary of the maln achievements of the charity during the year Secured site- Store Street Selected artist- Anya Gallaccio Appjinted delivery team for first phase of development Secured funding for the development phase from GLA and ACE Completed first phase of business plan Designed fundraising package Begun R&D on engagement plan Undergone organisational development and undertaken Board and team development prOsS Updated communications strategy and website Secured TV. radio and press coverage for artist annOUnrnent Begun process of applying for planning pemiission Section E Financial review Reserves Policy: The Trustees have reviewed the charity's needs for reserves in line wrth the guidance issued by the Charity Commission. Brief statement of the charity's pollcy on 1 The Trustees aim to firstly hokl a level of unrestricted ReseNes vthich enables the charity to have SLrffirJent financial resources lo meet various liabilities which would crystallise rf its funding were to be withdrawn andlor it was unable to continue operating. At present, the Trustees estimate that the Unrestncted Reserves required for such purposes amount to approximately 3 months, running cA)sts. which in 2024-25 was £1500 AMUK operates via a freelancel Board model, so has low liabilities and operating costs. The Trustees regularly review speafic liabiltties at each Board meeting. A Reserves Policy has been established and is r&visited by the Board annually in the light of progress against budget and is updated at the time of drafting the annual accounts. Detalls of any funds materlally In deficit None TAR March 2012
Further financial rnvlew details (Optlonal infomiation) Principal funders for the first phase of this work were the Greater London Authority and Arts Counul England. This funding supported the above activty plan You may choose to include additional informats'on, where relevant about.. the charty's principal sources of funds (including any fundraisingl., how expenditure has supported the key objectNes of the charity. investment policy and objectives including any ethical investment policy adopted. A fundraising strategy has produced and a principle fundraiser appointed An ethical fundraising policy and procedures have been developed Section F Other optional information R8lated party transactions.. A total of £301 was paid to one trustee for expenses incurred during the penod. Section G Declaration The trustees declare that they have appro¥ed the trustees, report above. Slgned on behalf of the charity's trustees Slgnature(s) Full namds) Stephanie Allen Position (eg Secretary> Chair. Chair etc Hary Small Secretary Date 28 August 2025 TAR Marth 2012
CHARITY COMMISSION FOR ENGLAND AND WALES crIty F40: AIDS MEMORY UK tsand ments accounts CC16a Recei or To 3111012024 Section A Receipts and payments Unmtrictsd Ivndl fvnd• Tot•1 fvnds A1 Roe•i Grnnts. Arts Cour1 EAr tsTrnts. GLA 128910 121.910 AR) IVJ 156,149 158,149 ¥776 30.001 301 11116 Payments to FCer1ndAThstr Twstses expgn895 FUrNra Cornmi & PR 30.fyJ1 301 12.91S A4 A880t and investment Sub total 126. Net of elPtsI(pYffl¢nts) A5 Trnn8hr• b•ts¥wn lund8 A6 C¥•h fvnd• •t ye•r •nd Cash funds thls ye•r end 29,71 29,713 29,71 29,713
CHARITY COMMISSION FOR ENGLANO AND WALES Flty Ilo.. AIDS MEMORY UK tsand ments accounts CC16a Recei or To J111012024 Section 8 Statement of assets and liabilities at the end of the period Unrestricted Restri¢tsd nds Endowment fuThd• Catsgori•s B1 Cash fund• cagh eer .713 Total ¢h funds 29,71 Unmtrictsd R•strl¢ted EndoWnnt nd# fund• Details B2 Other monetary aets FuTrJto Whkh Curr•ntvlu• Oelails B3 Invmknont as8•ts Currnnt v4lu Details 84 Assets retained for th• ¢harlty's own us8 Fwwj toth*h Am(Wnidu• Details BS Llablllllo• 20.245 Signed by or tr1888 orb behalf of811 fv trStee5 Date of val 28108r2025 SwJnalu Print Nan 28108f21Y25
CHARITY COMMISSION FOR ENGLAND AND WALES Indop•ndont examin•rfs report on the accounts SectioD A Indopèndeill Exatniner s Report AIDS ¥EIAORY UK Cr On IOuNtr forth• ymr •nd•41 1204941 I rewrt lo the trleeS on my e>Arri oflhe a¢)LNts of the 8bo¥8 th8rty Iv Trusri rorthe period eThJ8d 31 Octobw 2024. reqiiremerts ofV CwiW Aa 2011 IYhE Adl. I rewt in re¥Fct rrf my exarrmrwtrm olthe Tntyf$ 88&knn 145 2011 and in c4ffyr4 txrt my eyarninati. I h8 lolrmyd fv JptaL4è cedpj gNen by fv Chlty cornMts thjer 88(ts 145(5llbl offv Ad. corfftaknn eyiiabM 9Ns cwse to that in, 8ny matw•l teyc. 8n•d: ee4L 2810812025 LLY ICAEW mbsh no 7623525 FCA. CXJA qwlbnulonll or IK* IW•DyI.' hion Beck LA12 7