## **Rous Lench Allotments and Community Garden Annual Report of the Trustees**
Financial Year End 31[st] December 2024
## **Charity details**
Name: Rous Lench and Radford Community Garden Charity number: 1204895
Address: Court Hill House, Rous Lench, Evesham, WR11 4UJ
Trustees during the year:
- Laura Bradley
- Ben Cashmore
- Catriona Blair Whitfield
## **1. Objectives and Activities**
We run a community garden and allotments. We rent allotment plots to local tenants and maintain a community garden for use by the public, including running events to fund ongoing maintenance.
This year we:
- Received money from 3 grants from Wychavon District Council, Worcestershire County Council and Rous Lench Parish Council which we used to develop and improve the Community Garden, installing a Community Shed, a compost toilet, play equipment and water pump.
- We ran two events this year: an opening event in May 2025 and a Big Lunch over the summer, both of which were well attended by residents and local villagers, engaging our local community and bringing people together.
## **2. Achievements and Performance**
This year we have:
- Improved footfall by 200% to the Community Garden through our events and encouraging individuals and families to use the Garden as a community resource
- - Volunteers gave an estimated 100 hours of their time to maintenance, event preparation and admin support
- Feedback from residents post our opening event in May 2024 showed that 98% of respondents and residents felt positive about the garden.
- We have implemented 95% of the planned improvements to the Community Garden
- Allotments are now fully tenanted with a waiting list.
## **3. Financial Review**
Income: £17,119 (grants, donations, events and allotment plot rent)
Expenditure: £12668 (bought assets with grant money, groundworks, insurance, land rent)
Unbanked Cash: £946
Reserves: £3505.84 carried forward
The trustees are satisfied with the charity’s financial position and have adopted a simple reserves policy to maintain at least £500 to cover core costs.
## **4. Plans for the Coming Year**
- We intend to complete the implementation of the grant funded items which are scheduled for completion by February 2025.
- We intend to run at least two fundraising and community events in 2025 to raise awareness of the Community Garden
- We want to promote our ‘Friends of the Garden’ programme to increase donations
## **5. Structure, Governance and Management**
The Charity is governed by a constitution adopted in 2023. Trustees are elected annually by Trustees at the AGM. No paid staff are employed.
## **6. Reference and Administrative Details:**
Independent Examiner/ auditor: N/A Bankers: Cooperative Bank
## **Approval**
Approved by the trustees on: 28[th] October 2025
Signed on behalf of the board:
Laura Bradley
**Rous Lench Community Gardens Budget Monitoring**
||**Budget**|**Receipts YTD**|**Cash**|**Payments**
**YTD**|Under/**Over**
Spend|**% Spent**|**Comments**|
|---|---|---|---|---|---|---|---|
|**Receipts**||||||||
|Allotment Rent|0.00|565.00||||||
|Friends of …|0.00|80.00||||||
|Events|0.00|1,001.61||||||
|Grants/Funding|0.00|14,272.18||||||
|Other|0.00|1,200.01||||||
|||||||||
|**Unbanked Cash**|||946.05|||||
|**Total**|**0.00**|**17,118.80**|**946.05**|||||
|||||||||
|**Payments**||||||||
|Rent|0.00|||**187.50**||||
|Insurance|0.00|||**178.91**||||
|Maintenance|0.00|||**559.51**||||
|Events|0.00|||**0.00**||||
|Assets|0.00|||**10,943.99**||||
|Surveys|0.00|||**798.00**||||
|Other|0.00|||**0.00**||||
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|**Total budget**|**0.00**|||**12,667.91**|||*|
|VAT recoverable||||**0.00**||||
|**Total**||||**12,667.91**||||
||**3,504.84**|||||||
|**Total at Bank**||||||||
## **Rous Lench Community Gardens Payments**
|**Payments**||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|**Date**|**Ref.**|**Supplier**|**Chq/online**|**Bk.St. **|**Receipts**|**Payments**|**Bank**
**Balance**|**Rent**|**Insurance**|**Maintenance **|**Events**|**Assets**|**Surveys**|**Other**|||||||||**VAT**|
|**_25/09/23_**||**_Balance B/F_**|||||**_0.00_**|||||||||||||||||
|||**Income received**|||**17,118.80**||**17,118.80**|||||||||||||||||
|02/09/24|P24-1|PolicyBee - Insurance|Online|||**178.91**|**16,939.89**||178.91|||||||||||||||
|07/10/24|P24-2|PCC Allotment Rent(6 mths)|Online|||**187.50**|**16,752.39**|187.50||||||||||||||||
|07/10/24|P24-3|Alick Webb|Online|||**559.51**|**16,192.88**|||559.51||||||||||||||
|15/10/24|P24-4|Woo Woo Waterless|Online|||**6,395.00**|**9,797.88**|||||6,395.00||||||||||||
|12/11/24|P24-5|Chestnut Sheds|Online|||**599.00**|**9,198.88**|||||599.00||||||||||||
|13/11/24|P24-6|Precise Land Survey|Online|||**798.00**|**8,400.88**||||||798.00|||||||||||
|13/11/24|P24-7|Vital Power Limited - Generator|Online|||**1,553.99**|**6,846.89**|||||1,553.99||||||||||||
|06/12/24|P24-8|Chestnut Sheds|Online|||**2,396.00**|**4,450.89**|||||2,396.00||||||||||||
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|||**Totals: Year To Date**|||**17,118.80**|**12,667.91**||**187.50**|**178.91**|**559.51**|**0.00**|**10,943.99**|**798.00**|**0.00**|**0.00**|**0.00**|**0.00**|**0.00**|**0.00**|**0.00**|**0.00**|**0.00**|**0.00**|
||||**Unpresented Cheques:**
**0.00**|||||||||||||||||||||
||||**Unpresented Cheques:**
**0.00**|||||||||||||||||||||
as at 27/10/2025
Accounts 23-24 Kerry Williamson
Payments
## **Rous Lench Community Gardens**
## **Receipts**
|**Receipts**||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
|**Date**|**Ref.**|**Supplier**|**Receipts**|**BK.St. **|**Allotment**
**Rent**|**Friends of**|**Events**|**Grants/Fundin**
**g**|**Other**|**Unbanked**
**Cash**|**Notes**
_17,118.80_|
|30/09/2023|R24-0|BBQ and open afternoon|**181.75**||||181.75|||181.75||
|22/04/2024|R24-1|Paypal code 4586|**0.01**||||||0.01|||
|22/04/2024|R24-2|PCC Rous Lench rent reimbursement|**200**||200|||||||
|09/05/2024|R24-3|PCC Rous Lench PCC takings from Grand Opening|**55.56**||||55.56|||||
|14/05/2024|R24-4|Wild EA|**40**|||40||||||
|22/05/2024|R24-5|F J Bentley|**40**|||40||||||
|31/05/2024|R24-6|Grand opening|**764.3**||||764.3|||764.3||
|29/07/2024|R24-7|C Phillips|**15**||15|||||||
|12/09/2024|R24-8|S Newton|**100**||100|||||||
|17/09/2024|R24-9|C Philips|**50**||50|||||||
|23/09/2024|R24-10|MP Gladwin K Jones|**200**||200|||||||
|25/09/2024|R24-11|Worcestershire CountyCouncil|**7000.00**|||||7,000.00||||
|02/10/2024|R24-12|Rous Lench Parish Council - remainingCLG funding|**4022.18**|||||4,022.18||||
|03/10/2024|R24-13|Rous Lench Parish Council - Grant|**3000.00**|||||3,000.00||||
|17/10/2024|R24-14|Anderson Sol Refund|**1200.00**||||||1,200.00|||
|15/11/2024|R24-15|Seed Arboriculture|**250.00**|||||250.00||||
|||**Totals: Year To Date**|**17,118.80**||**565.00**|**80.00**|**1,001.61**|**14,272.18**|**1,200.01**|**946.05**||
as at 27/10/2025
Accounts 23-24 Kerry Williamson
Receipts
|Rous Lench and Radford Community Garden|||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||2023||||||||||||2024||
||||September|October|November|December|January|February|March|April|May|June|July|August|September||
|**Credits**|**Name/ Organisation**||£181.8|£0.0|£0.0|£0.0|£50.0|£0.0|£0.0|£0.0|£974.9|£25.0|£15.0|£0.0|£350.0||
|Plot 1 rent|F Herdman/ J Guest from Jan 25|||||||||||£25.0|||||
|Plot 2 rent|S Savill||||||||||||||||
|Plot 3 rent|M Harvey|||||||||£25.0|||||||
|Plot 4 rent|M Harvey||||||||||||||||
|Plot 5 rent|Karen|||||||||£25.0|||||£50.0||
|Plot 6 rent|Karen|||||||||£25.0|||||£50.0||
|Plot 7 rent|Karen|||||||||£25.0|||||£50.0||
|Plot 8 rent|S Newton||||||||||£25.0||||£50.0||
|Plot 9 rent|S Newton||||||||||£25.0||||£50.0||
|Plot 10 rent|Ben and Vicki||||||||||_£25.0_||||||
|Plot 11 rent|C Phillips||||||||||||£15.0||£50.0||
|Plot 12 rent|D Spooner||||||||||||||||
|Plot 13 rent (paddock)|Karen|||||||||£50.0|||||||
|Plot 14 rent (paddock)|Karen|||||||||£50.0|||||£50.0||
|Plots Apple Orchard x2|J Whitfield||||||£50.0||||||||||
|BBQ and open afternoon|||£181.8||||||||||||||
|Friends|A Wild||||||||||£40.0||||||
|Friends|F Bentley||||||||||£40.0||||||
|Grand opening takings (cash at home to deposit)|||||||||||£764.3||||||
|PCC Rent reimbursement £200 (M Harvey and Karen paid PCC instead of|||||||||||||||||
|Allotments) amounts entered under their names||||||||||-£200.0|||||||
|PCC Sum up takings from grand opening|PCC||||||||||£55.6||||||
|**Debits**|||£0.0|£0.0|£187.5|£0.0|£0.0|£72.0|£0.0|£0.0|£0.0|£0.0|£0.0|£0.0|£366.4|£0.0|
|6 month rent (1st 6 month paid by donation so won't feature in accounts?)|PCC||||£187.50||||||||||£187.50||
|Hedgecutting|SH Smith & Sons|||||||£72.00|||||||||
|Insurance|PolicyBee||||||||||||||£178.9||
|Maintenance 3hrs/month|||||||||||||||||
|Alick Webb gate sept 2024||1410|||||||||||||||
|Woo Woo Waterless Toilets|||||||||||||||||
|Shed|Chestnut Sheds||||||||||||||||
|Updated topo|Precise Land Surveys||||||||||||||||
|Generator|Vital Power Ltd||||||||||||||||
|Alick Webb Topsoil spreading Dec 24||1414|||||||||||||||
|Taylor Landscape||608|||||||||||||||
|Taylor Landscape||607|||||||||||||||
|Jupiter||4065|||||||||||||||
|Borehole drilling, pump and installation|8483, 8484, 8446||||||||||||||||
|Balance|||£181.8|£181.8|-£5.8|-£5.8|£44.3|-£27.8|-£27.8|-£27.8|£947.1|£972.1|£987.1|£987.1|£970.7|£0.0|
## **Rous Lench Community Gardens Bank Reconciliation as at 31-12-24**
||OpeningBalance Current Acc|0.00|
|---|---|---|
|add|receipts forperiod 01-01-24 to 31-12-24|17,118.80|
|less|payments forperiod 01-01-24 to 31-12-24|-12,667.91|
|less|un-banked cash|-946.05|
||**balanceper cash book**|**3,504.84**|
||||
||Bank Statement Current Acc 31-12-24|3,504.84|
||**balance carried forward**|**3,504.84**|