2025-07-31-accounts - Clockhouse Preschool Playgroup CIO

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Clockhouse Preschool

Playgroup CIO AGM Minutes

Date	19/09/2025
Time	6.30pm	Allison Pendergast (Chair) Marie Read (Treasurer) Rosie White Sarah Campbell Michael Gallagher Graham McLeod Craig Dallender
Location	37 Cedars Road,Beckenham,Kent BR3 4JG
Present	Rosie White (Minutes) Allison Pendergast (Chair) Sarah Campbell Marie Read
Apologies	Graham McLeod CraigDallender

Action

Declarations of Interest

Graham McLeod remains a member of the Church Council in Beckenham Methodist Church - Rosie White and Sarah Campbell are employees of Clockhouse Preschool

Minutes of the last meeting These were deemed to be an accurate record of proceedings by those present

Matters arising from the last meeting. None

Manager’s report

We are almost full, with home visits and settling sessions being carried out. Our longer days are very popular, and we are considering increasing our Monday and Friday sessions, as they still have spaces, perhaps because they are shorter days. We need to work out the logistics of these

We again, have fewer children with SEN at present than in the past year, with 1 EHCP, 1 at assessment stage and two more receiving SENIF.

We are fully staffed. Hollie has recently completed her Level 3 apprenticeship, so we now have 4 level 3 staff, and no level 3 apprentices.

			Now		-1	-2				Now		-1		-2
Total Occupancy			80%		103%		Children on roll			44		50
3&4yo			26		36		Funded 3&4yo			25		36
2YO			18		14		Funded 2YO			16		11
							SEN
	Now	-1		-2			Now -1	-2			Now		-1	-2
EHCPs FINALISED	1	2			EHCPs AT DRAFT		1 2		EHCPs AT APPLICATION			0	5
SEN SUPPORT – WITH SENIF	2	0			LA SEN - SENIF	NO	4		IEP SUPPORT			3

Clockhouse Preschool Playgroup CIO 2799543

Learning through play since 1990

www.clockhousepreschool.org Charity No: 1204785 Methodist Church Hall, Clockhouse Road, Beckenham, BR3 4JP T: 020 8663 6149 e: admin@clockhousepreschool.org

ENGLISH ADDITIONAL LANGUAGE	ENGLISH ADDITIONAL LANGUAGE	ENGLISH ADDITIONAL LANGUAGE	ENGLISH ADDITIONAL LANGUAGE	18	11		EARLY YEARS PUPIL PREMIUM	EARLY YEARS PUPIL PREMIUM	EARLY YEARS PUPIL PREMIUM	EARLY YEARS PUPIL PREMIUM	4		CHILD IN NEED / CHILD PROTECTION PLAN	CHILD IN NEED / CHILD PROTECTION PLAN	0
STAFF
EYTS	2	L3		4	L3 Apprentices		0	L2		1	L2 Apprentices		2	Unqualified			1
Joiners			2			Leavers			0			Vacancies			0

Treasurer’s report Marie Read tabled the latest accounts showing the holding in the bank along with the income and expenditure for the year to date. There has been much difficulty with the banking processes due to changes with the CAF banking systems, which have caused unpaid direct debits, difficulty with processing the wages payments and much confusion with preparing the accounts, which now do not balance by approx. £1300 It was agreed that MR and RW would meet to carry out a line-by-line check of the transactions between 3/6/25 and 16/6/25, when the changes took place at CAF and when the discrepancy occurred. Once the accounts are corrected, they will be shared with the committee electronically and once agreed electronically, they will be independently verified by Alan Houston and then submitted to the charity commission. It was agreed that the reserve should be increased to £40000																MR/ RW MR/ RW MR MR/ RW
Election of Officers Nominations had been received for Craig Dallender and Graham McLeod, who were elected to stand for a further 1 year and 3 years respectively. Michael Gallagher has stepped down from his role and will no longer serve on the committee. This will be reported to OFSTED with 14 days These updates will be reported to the charitycommission alongwith the annual return																RW RW

Next Meeting Date
The next meeting will be arranged by email to be held in January.
The meeting closed at 8.15pm

Clockhouse Preschool Playgroup CIO 2799543

Learning through play since 1990

www.clockhousepreschool.org Charity No: 1204785 Methodist Church Hall, Clockhouse Road, Beckenham, BR3 4JP T: 020 8663 6149 e: admin@clockhousepreschool.org

CIO Charity No.1224785

CLOCKHOUSE PRE-SCHOOL

from August 2024 to 31st July 2025

Charitable Incorporated Organisation

CASHFLOW

	A	B	C	D	E	F	G	H	I	J	K	L	M	N
1		August	September	October	November	December	January	February	March	April	May	June	July	Totals
2	B/F AC 9068 Current 0 0 0 0 0 0 0 0 0 0 0 46881.37 B/F AC 5521 Savings 41323.89 27935.7 10184.56 22081.35 27225.85 29724.83 38639.25 51466.12 62613.76 62722.33 77819.55 38184.52 Balance b/f £41,323.89 £27,935.70 £10,184.56 £22,081.35 £27,225.85 £29,724.83 £38,639.25 £51,466.12 £62,613.76 £62,722.33 £77,819.55 £85,065.89
3
4
5
6	Fees Paid £1,297.00 £3,708.00 £3,379.84 £19,770.93 £4,207.00 £9,403.89 £5,164.50 £8,275.75 £5,830.11 £6,685.50 £6,351.50 £3,061.99 Borough Funding£1,395.00 £0.00 £26,822.27 £2,005.00 £19,950.77 £16,456.80 £21,277.16 £21,003.18 £13,701.54 £27,895.49 £17,875.06 £23,470.37 Fundraising £10.00 £139.00 £0.00 £0.00 £10.00 £0.00 £0.00 £0.00 £0.00 £5.00 £21.50 £35.00 Refunds £0.00 £128.84 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 -£50.00 £64.31 £0.00 Interest £0.00 £256.56 £0.00 £0.00 £162.43 £0.00 £0.00 £256.46 £0.00 £0.00 £382.63 £0.00 Total Income £2,702.00 £4,232.40 £30,202.11 £21,775.93 £24,330.20 £25,860.69 £26,441.66 £29,535.39 £19,531.65 £34,535.99 £24,695.00 £26,567.36 Income													£77,136.01 £191,852.64 £220.50 £143.15 £1,058.08 £270,410.38
7
8
9
10
11
12
13
14	Admin £5.00 £5.00 £5.00 £5.00 £5.00 £5.00 £5.00 £5.00 £5.00 £5.00 £25.00 £5.00 Staff Costs £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 Statutory Costs £0.00 £0.00 £0.00 £0.00 £1,127.59 £0.00 £50.00 £0.00 £0.00 £0.00 £0.00 £47.00 Pension £1,309.93 £1,268.94 £1,260.81 £1,343.09 £2,167.78 £1,350.34 £0.00 £1,394.43 £2,861.44 £1,405.67 £0.00 £2,674.02 Mobile £10.72 £10.72 £10.72 £0.00 £0.00 £10.72 £10.72 £10.72 £10.72 £0.00 £11.51 £0.00 WiFi £52.80 £52.80 £142.56 £63.52 £0.00 £52.80 £52.80 £0.00 £52.80 £52.80 £78.00 £0.00 Rent £0.00 £6,750.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £17,043.00 HMRC £0.00 £1,600.69 £3,005.62 £3,025.61 £6,480.50 £0.00 £3,358.10 £3,267.13 £3,711.84 £4,004.63 £4,072.22 £4,084.55 Expenses £210.00 £0.00 £1,388.27 £206.77 £0.00 £557.41 £328.75 £663.90 £0.00 £815.97 £343.31 £385.53 Wages £14,501.74 £12,295.39 £12,492.34 £11,987.44 £12,050.35 £14,970.00 £9,809.42 £13,046.57 £12,781.28 £13,154.70 £12,918.62 £12,562.72 Total Expenditure £16,090.19 £21,983.54 £18,305.32 £16,631.43 £21,831.22 £16,946.27 £13,614.79 £18,387.75 £19,423.08 £19,438.77 £17,448.66 £36,801.82 Expenditure													£80.00 £0.00 £1,224.59 £17,036.45 £86.55 £600.88 £23,793.00 £36,610.89 £4,899.91 £152,570.57 £236,902.84
15
16
17
18
19
20
21
22
23
24
25
26
27	Ledger balance £27,935.70 £10,184.56 £22,081.35 £27,225.85 £29,724.83 £38,639.25 £51,466.12 £62,613.76 £62,722.33 £77,819.55 £85,065.89 £74,831.43 C/F AC 9068 Current 0 0 0 0 0 0 0 0 0 0 46,881.37 40,079.55													PROFIT/LOSS £33,507.54
28
29	C/F AC 5521 Savings 27,935.70 10,184.56 22,081.35 27,225.85 29,724.83 38,639.25 51,466.12 62,613.76 62,722.33 77,819.55 38,184.52 34,751.88
30	Balances? £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00

A A Houston

4 Embassy Gardens

Beckenham

Kent BR3 1HE 9[th] October 2025

Attention Marie Read

Clockhouse Preschool Playgroup CIO

Methodist Church

Clock House Road

Beckenham

BR3 4JP

Financial year 2024 to 2025

Clockhouse Preschool Playgroup CIO

This is to certify that I have audited the submitted accounts for the above year and have found them to be a true and accurate record of the years activities

Signed