**Charity registration number 1204738**
**Company registration number 14396763 (England and Wales)**
## **FOOD AND COMMUNITY TRUST**
**ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 OCTOBER 2023**
## **FOOD AND COMMUNITY TRUST**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
**Trustees** Mr Samuel Evans (Appointed 15 September 2023) Revd. Michael Rutter (Appointed 15 September 2023) Dr Charlotte Codina (Appointed 15 September 2023) Mrs Jayne Franklin (Appointed 15 September 2023) Mrs Jill Curtis (Appointed 15 September 2023) **Secretary** Mr Christopher Nall **Charity number** 1204738 **Company number** 14396763 **Registered office** 66 Cross Bedford Street Sheffield S6 3BQ **Independent examiner** Wells Richardson Cannon House Rutland Road Sheffield South Yorkshire S3 8DP **Bankers** Lloyds Bank plc 148 Bradfield Road Hillsborough Sheffield S6 2BQ
## **FOOD AND COMMUNITY TRUST**
## **CONTENTS**
||**Page**|
|---|---|
|Trustees' report|1 - 2|
|Independent examiner's report|3|
|Statement of financial activities|4|
|Balance sheet|5|
|Notes to the financial statements|6 - 12|
## **FOOD AND COMMUNITY TRUST**
## **TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT)** _**FOR THE PERIOD ENDED 31 OCTOBER 2023**_
The trustees present their annual report and financial statements for the period ended 31 October 2023.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's Memorandum and Articles of Association, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).
## **Objectives and activities**
The Charity's objects are:
a) The prevention and relief of poverty through the provision of food to people in crisis or need.
b) The provision of additional services and support for the prevention and relief of poverty.
c) The advancement of education, including but not limited to providing educational services, facilities and opportunities for young people living in poverty and/or experiencing deprivation across England and Wales. d) To promote and support the advancement of the Christian faith.
## Main objectives for the year
Key objectives were:
- to work towards relieving food poverty in Sheffield;
- to continue and develop support for children and young people across Sheffield, particularly through schools work.
- to prepare the charity for the transfer of activities, including debt advice.
The success of this was principally measured by: - the number of beneficiaries supported by the Charity;
- the number of people fed, and the total amount of food distributed.
## _Public benefit_
The Trustees have confirmed that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the Charity's aims and objectives and in planning future activities. The Trustees are also aware of the Charity Commission's guidance on public benefit in the Advancement of Religion for the Public Benefit and have regard to it in their administration of the Charity.
## **Achievements and performance**
## _Significant activities and achievements against objectives_
This first period of operation has mainly involved setting up the charity and planning for the transfer of its operations from The Philadelphia Network Limited (charity no. 1134973).
## **Financial review**
The statement of financial activities on page 4 shows total unrestricted income of £39,000 and total restricted income of £40,929. It also shows total unrestricted expenditure of £2,400 and total restricted expenditure of £3,150. This resulted in a surplus of £36,600 on unrestricted funds and a surplus of £37,779 on restricted funds.
## _Reserves policy_
It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to no less than 6 week's expenditure and at least 16 weeks of the estimated cost of food at S6 Foodbank in restricted funds. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised.
## **Structure, governance and management**
The charity is a registered charity and a company limited by guarantee.
- 1 -
FOOD AND COMMUNITY TRUST
TRUSTEES, REPORT (INCLUDING DIRECTORS, REPORT) ICONTINUED)
FOR THE PERIOD ENDED 31 OCTOBER 2023
The trustees. who are 81$0 the dir&ctors for the purpo$e of MpanY law, and who $eNed during the period and up
lo the (Jale of signature of the financi statements were:
Mr Samuel Evans
(Appointed 15 September 2023)
Revd. Midlael Rutter
(Appointed 15 September 20231
Dr Chartotto Codlna
(Appointed 15 September 20231
Mr5 Jayn9 Frankfin
(Appoint 15 Seplgmber 2023)
Mrs Jill Curtls
ppointe(115 Seplembei 2023)
Membgrship of the company Is al the discr91ion of the Trustees. None of thg trustees had any beneficial interest In
the company al the year gnd bul have commenced reing a salary gince the year end.. Al of lh8 Trustees
are members of th8 company.
The trustees, report was approved by thè Board ol Trustees.
Saz
Mr Samuel Evan$
Trustee
25 June 2024
FOOD AND COMMUNITY TRUST
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF FOODAND COMMUNITY TRUST
I report lo the truslees on my examlnalion of the rMaal statements of Food Communty Tru8t (Ihe charity) for
the peri¢xl ended 31 October 2023.
Rosponslbllltlos and ba¥ls of report
As the trustees of the charity land also its dwectots for the purposes of ccthpanylow) are responsible for
preparalion of the fina81 statements in accordance the requirwnerts of the Ccthpanles Act 20ce {th¢ 2006
Having satisfied mysdf that the finandal statements of the not requir8d to be audit uThler Part 16 of
Ihe 2006 Act and are eligible for independent examination. I reF#Xt in respect of my examination of the charivs
nandal slalemenls [ried out under secbon 145 of the Charthes Act 2011 (the 2011 Act). In rin9 out my
examination I have fdl¢)wgd all the applicat4e Diredi¢)rL% given by the Charity Commisston under section 14515){bl
of the 2011 Act.
Independent examSnerfs statèment
I have completed my examinati¢)n. I confirm that no matters have come to my attention in eonnection Imth the
examlnation giwng me cause to believe that in any material r8specL
aceounting records were not keF4 in respect of the chaiity as required by sectN)n 386 of the 2006A¢" or
the financial stslements do not acciKd wth th)se records; or
the financial statements do not compty with the ac¢ounb'rwJ uIreMents of section 396 of the 2¢)C£ Act other
than any requirement that the aecounls give a true and fair vi&* lch is not a matter considered as part of an
Irependent examinalion" or
the finarrial 5tstements have not been prepared in &ccwdance with the methods and principles of the
Slalemenl of Re(>)mmeThJed Practi for accounliry and rewfing by tharities applicable to charities
prepaiing their accounts in a¢xordartt with the Fhanciaf Rewb'ng StaTrJard appli(*We in the UK anj
RepuNie of Ireland IFRS 102).
I have no eoncems and have come across no other matters in COnn the examination to whiGh attention
sthld be d
1$ report in order to enatlg a wopw UrKledln9 ofthe finarla1 statements to be reached.
de 8AACA
In
ependenl Examiner
Chartered Accountant
Wells Rithard80n
Cannon House
Rutland R¢)a(I
Sheffield
South Yorkshi
S3 8DP
Dated= 25 June 2024
## **FOOD AND COMMUNITY TRUST**
## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT**
## _**FOR THE PERIOD ENDED 31 OCTOBER 2023**_
|**Unrestricted**
**Restricted**
**funds**
**funds**
**2023**
**2023**
**Notes**
**£**
**£**
**Income from:**
Donations and legacies
**3**
-
1,177
Charitable activities
**4**
39,000
39,752
**Total income**
39,000
40,929
**Expenditure on:**
Raising funds
**5**
-
18
Charitable activities
**6**
2,400
3,132
**Total expenditure**
2,400
3,150
**Net income and movement in funds**
36,600
37,779
**Reconciliation of funds:**
Fund balances at 4 October 2022
-
-
**Fund balances at 31 October 2023**
36,600
37,779|**Total**
**2023**
**£**
1,177
78,752|
|---|---|
||79,929|
||18
5,532|
||5,550|
||74,379
-|
||74,379|
The statement of financial activities includes all gains and losses recognised in the period. All income and expenditure derive from continuing activities and cover the period from incorporation, 4 October 2022 to the 31 October 2023.
- 4 -
FOOD AND COMMUNITY TRUST
BALANCE SHEET
AS Af31 OCTOBER 2023
2023
NolB•
Current a*••ts
Debtors
Cash at bank and In hand
11
187
79.081
79.268
(4.8891
Cr•dltorn: •mount¥ lalllng du• wlthln on• yvr
12
N•t ¢urT•nt ••g•ts
74.379
N•t ••ts •xcludlng p•Nlon Il•blllty
74,379
Th• fund• of th• ch•rlty
RestrS¢ted Incom• funds
Unr•slrici•d lund8
13
37,779
74,379
Th& company 5$ onlitied lo th• exempllon from Ihtr 8udtt r1ronI Mntalned In 8•don 477 of th• Comp4nlg8 Act
20L. for the pedod ended 31 Ociober 2(r23.
Th• direclors 8c*novAedge trr rtsponbIknS tor c¥mplylng with the roquirnmenll 01 thè Comp8nl•$ A¢1 2008
wth respect to a¢oJunllng rewds 8TrJ the preparalknn of fin8th statements.
The members have not requlred Iho c4)mpany to ol)tsln an audil of Its flnartlal 8tal•monts for th• perhxl kn qu?ition
In accordance with so¢tion 478.
Thèse ftn8ndo1 ¥lalemgnts have bwn prnplrnd In wllh th• proVA5ons app1b to g)mpJnkn¥ Wb¢1
lo the $mall companies reglme.
Thè Ilnandal slat•monls wore apwoNYd by th? Iw8tee¥ rn 2$ 2024
Mr Samud Evan8
Tru•te•
Company reglstrallon number 14390783 (Engl*)d ond Vlales)
## **FOOD AND COMMUNITY TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS** _**FOR THE PERIOD ENDED 31 OCTOBER 2023**_
## **1 Accounting policies**
## **Charity information**
Food and Community Trust is a private company limited by guarantee incorporated in England and Wales. The registered office is 66 Cross Bedford Street, Sheffield, S6 3BQ.
## **1.1 Accounting convention**
The financial statements have been prepared in accordance with the charity's Memorandum and Articles of Association, the Companies Act 2006, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
## **1.2 Going concern**
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
## **1.3 Charitable funds**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.
## **1.4 Income**
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
- 6 -
## **FOOD AND COMMUNITY TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE PERIOD ENDED 31 OCTOBER 2023**_
## **1 Accounting policies**
**(Continued)**
## **1.5 Expenditure**
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.
## **1.6 Cash and cash equivalents**
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
## **1.7 Financial instruments**
The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
## _**Basic financial assets**_
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
## _**Basic financial liabilities**_
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
## _**Derecognition of financial liabilities**_
Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.
- 7 -
## **FOOD AND COMMUNITY TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE PERIOD ENDED 31 OCTOBER 2023**_
## **1 Accounting policies**
**(Continued)**
## **1.8 Employee benefits**
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
## **2 Critical accounting estimates and judgements**
In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
## **3 Income from donations and legacies**
||||**Restricted**|
|---|---|---|---|
||||**funds**|
||||**2023**|
||||**£**|
|Donations and gifts|||1,177|
|**Income from charitable activities**||||
||**Unrestricted**|**Restricted**|**Total**|
||**funds**|**funds**||
||**2023**|**2023**|**2023**|
||**£**|**£**||
|**General income**||||
|Services provided under contract|1,500|-|1,500|
|Grants receivable|37,500|39,752|77,252|
||39,000|39,752|78,752|
## **4 Income from charitable activities**
- 8 -
## **FOOD AND COMMUNITY TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE PERIOD ENDED 31 OCTOBER 2023**_
|**4**|**Income from charitable activities**|**(Continued)**|
|---|---|---|
||**Grants analysis**||
|||**General**|
|---|---|---|
|||**income**|
|||**2023**|
|||**£**|
||The Philadelphia Grant Limited-Unrestricted|37,500|
||Sheffield City Council-Collaborative Food Sourcing-Restricted|25,000|
||Sheffield City Council-Local Area Committees-Restricted|4,830|
||Awards For All-Restricted|9,922|
||Other|-|
|**5**|**Expenditure on raising funds**||
|||**Restricted**|
|---|---|---|
|||**funds**|
|||**2023**|
|||**£**|
||**Fundraising and publicity**||
||Other fundraising costs|18|
|**6**|**Expenditure on charitable activities**||
|||**Charitable**|
|||**activities**|
|||**2023**|
|||**£**|
||**Direct costs**||
||Groceries and haulage|2,489|
||**Share of support and governance costs (see note 7)**||
||Support|643|
||Governance|2,400|
|||5,532|
||**Analysis by fund**||
||Unrestricted funds|2,400|
||Restricted funds|3,132|
|||5,532|
- 9 -
## **FOOD AND COMMUNITY TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE PERIOD ENDED 31 OCTOBER 2023**_
## **7 Support costs allocated to activities**
|Bank charges
Legal and professional charges
IT costs
Insurance
Independent Examiner fees
**Analysed between:**
Charitable activities|**2023**
**£**
40
186
27
390
2,400|
|---|---|
||3,043|
||3,043|
## **8 Trustees**
None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the period.
## **9 Employees**
The average monthly number of employees during the period was:
||**2023**|
|---|---|
||**Number**|
|Total|-|
There were no employees whose annual remuneration was more than £60,000.
## **Remuneration of key management personnel**
The remuneration of key management personnel was £Nil.
## **10 Taxation**
The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.
## **11 Debtors**
|**Amounts falling due within one year:**
Prepayments and accrued income
**12**
**Creditors: amounts falling due within one year**
Accruals and deferred income|**2023**
**£**
187|
|---|---|
||**2023**
**£**
4,889|
- 10 -
## **FOOD AND COMMUNITY TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE PERIOD ENDED 31 OCTOBER 2023**_
## **13 Restricted funds**
The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.
||**At 4 October**|**Incoming**|**Resources**|**At 31 October**|
|---|---|---|---|---|
||**2022**|**resources**|**expended**|**2023**|
||**£**|**£**|**£**|**£**|
|S6 Foodbank|-|31,007|(2,958)|28,049|
|Forge Youth|-|9,922|(96)|9,826|
|Debt service|-|-|(96)|(96)|
||-|40,929|(3,150)|37,779|
## **14 Unrestricted funds**
The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.
||**At 4 October**|**Incoming**|**Resources**|**At 31 October**|
|---|---|---|---|---|
||**2022**|**resources**|**expended**|**2023**|
||**£**|**£**|**£**|**£**|
|General funds|-|39,000|(2,400)|36,600|
|**Analysis of net assets between funds**|||||
|||**Unrestricted**|**Restricted**|**Total**|
|||**funds**|**funds**||
|||**2023**|**2023**|**2023**|
|||**£**|**£**|**£**|
|**At 31 October 2023:**|||||
|Current assets/(liabilities)||36,600|37,779|74,379|
|||36,600|37,779|74,379|
## **15 Analysis of net assets between funds**
## **16 Related party transactions**
## **Transactions with related parties**
During the period the charity entered into the following transactions with related parties:
- 11 -
## **FOOD AND COMMUNITY TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE PERIOD ENDED 31 OCTOBER 2023**_
## **16 Related party transactions**
## **(Continued)**
The charity was formed to take over the existing operations of S6 Foodbank, Forge Youth and much of Restore operations from The Philadelphia Network Limited (charity no. 1134973). The two charities continue to work together on various projects. This charity received a total of £37,500 from the Philadelphia Network Limited during the period ended 31 October 2023.
- 12 -