| Sep-23 | Balance BF: £816.98 | Balance BF: £816.98 | ||||||
|---|---|---|---|---|---|---|---|---|
| INCOME | OUTGOINGS | |||||||
| Source | St. No | Date | Amount | Source | St. No | Date | Amount | |
| GABRIELLA | ||||||||
| 6 | 05.09.23 | £27.50 | Ethic Star - Childrens Tshirts | 10 | 07.09.23 | £57.18 | ||
| SHOW/MEMBERSHIP FEE | ||||||||
| LAYLA SHOW/MEMBERSHIP | ||||||||
| 7 | 06.09.23 | £27.50 | SHOW EXPENSE C | 11 | 07.09.23 | £40.20 | ||
| FEE | ||||||||
| ANNIE&LYDIA | ||||||||
| 8 | 06.09.23 | £55.00 | SHOW EXPENSE D | 12 | 15.09.23 | £75.50 | ||
| SHOW/MEMBERHSIP FEE | ||||||||
| JASMINE | ||||||||
| 9 | 06.09.23 | £27.50 | SHOW EXPENSE E | 13 | 18.09.23 | £40.00 | ||
| SHOW/MEMBERSHIP FEE | ||||||||
| LUCY HARPER | ||||||||
| 15 | 18.09.23 | £27.50 | SHOW EXPENSE E | 14 | 18.09.23 | £8.00 | ||
| SHOW/MEMBERSHIP | ||||||||
| LAYLA SCRIPT FEE | 16 | 25.09.23 | £7.50 | Total Outgoings: | £220.88 | |||
| Total Income: | £172.50 | |||||||
| Closing amout: | £768.60 |
| Closing amout: | £768.60 | |||||||
|---|---|---|---|---|---|---|---|---|
| Oct-23 | Balance BF: £768.60 | |||||||
| INCOME | OUTGOINGS | |||||||
| Source | St. No | Date | Amount | Source | St. No | Date | Amount | |
| CLAIR B - TICKETS | 18 | 03.10.23 | £30.00 | HISCOX HISCOX PIB 8539475 | 17 | 05.09.23 | £8.40 | |
| JODIE M - TICKETS | 19 | 23.10.23 | £20.00 | SHOW EXPENCE A F-M | 21 | 05.09.23 | £231.74 | |
| JODIE M - SHOW FEE | ||||||||
| 20 | 25.10.23 | £20.00 | SHOW EXPENCE N&O | 23 | 05.09.23 | £46.78 | ||
| (CHARLOTTE & ARTHUR) | ||||||||
| NICOLA DAWSON - | ||||||||
| MEMBERSHIP | 22 | 30.10.23 | £15.00 | Total Outgoings: | £286.92 | |||
| Total Income: | £85.00 | |||||||
| Closing amout: | £566.68 | |||||||
| Nov-23 | Balance BF: £566.68 | |||||||
| INCOME | OUTGOINGS | |||||||
| Source | St. No | Date | Amount | Source | St. No | Date | Amount | |
| KAREN SHOW/MEMBERSHIP | 26 | 03.10.23 | £35.00 | HISCOX HISCOX PIB 8539475 | 24 | 01.11.23 | £8.40 | |
| JAY SHOW/MEMBERSHIP | 27 | 03.10.23 | £35.00 | SHOW EXPENSES P-W | 25 | 6.11.23 | £270.28 | |
| ELLEN SHOW/MEMBERSHIP | 28 | 03.10.23 | £35.00 | SHOW EXPENSES XY | 29 | 13.11.23 | £62.70 | |
| Total Income: | £105.00 | SHOW EXPENSES ZAA | 30 | 17.11.23 | £67.67 | |||
| Total Outgoings: | £409.05 |
| Nov-23 | Balance BF: £566.68 | Balance BF: £566.68 | Balance BF: £566.68 | ||||||
|---|---|---|---|---|---|---|---|---|---|
| INCOME | OUTGOINGS | ||||||||
| Source | St. No | Date | Amount | Source | St. No | Date | Amount | ||
| KAREN SHOW/MEMBERSHIP | 26 | 03.10.23 | £35.00 | HISCOX HISCOX PIB 8539475 | 24 | 01.11.23 | £8.40 | ||
| JAY SHOW/MEMBERSHIP | 27 | 03.10.23 | £35.00 | SHOW EXPENSES P-W | 25 | 6.11.23 | £270.28 | ||
| ELLEN SHOW/MEMBERSHIP | 28 | 03.10.23 | £35.00 | SHOW EXPENSES XY | 29 | 13.11.23 | £62.70 | ||
| Total Income: | £105.00 | SHOW EXPENSES ZAA | 30 | 17.11.23 | £67.67 | ||||
| Total Outgoings: | £409.05 | ||||||||
| Closing amout: | £262.63 | ||||||||
| Dec-23 | Balance BF: £262.63 | ||||||||
| INCOME | OUTGOINGS |
Dec-23 INCOME
OUTGOINGS
| INCOME | INCOME | INCOME | INCOME | OUTGOINGS | OUTGOINGS | OUTGOINGS | OUTGOINGS | OUTGOINGS |
|---|---|---|---|---|---|---|---|---|
| Source | St. No | Date | Amount | Source | St. No | Date | Amount | |
| SCOTT SHOW/MEMBERSHIP | 32 | 04.12.23 | £35.00 | HISCOX HISCOX PIB 8539475 | 31 | 01.12.23 | £8.40 | |
| KARLA SHOW/MEMBERSHIP | 33 | 04.12.23 | £35.00 | SHOW EXPENSE AK & AI | 36 | 06.12.23 | £205.53 | |
| BB INFINKLE PROG SPONSORSHIP |
34 | 04.12.23 | £35.00 | SHOW EXPENSE AH | 37 | 07.12.23 | £80.00 | |
| BCASTLE SCHOOL TICKETS | 35 | 04.12.23 | £175.00 | SHOW EXPENSE AE | 41 | 11.12.23 | £55.03 | |
| FOH CARD | 38 | 07.12.23 | £60.99 | SHOW EXPENSE AF | 42 | 08.12.23 | £9.90 | |
| FOH CARD | 39 | 08.12.23 | £65.86 | SHOW EXPENSE AD | 43 | 08.12.23 | £6.99 | |
| JAMES SHOW/MEMBERSHIP/SCRIPT |
40 | 11.12.23 | £50.00 | SHOW EXPENCE AB | 44 | 11.12.23 | £56.96 | |
| FOH CARD | 47 | 11.12.23 | £249.74 | OVER REMERSMENT (A) | 45 | 11.12.23 | £16.90 | |
| TICKET SOURCE | 50 | 13.12.23 | £2,076.00 | OVER REMERSMENT (B) | 46 | 11.12.23 | £50.77 | |
| FOH CASH | 52 | 14.12.23 | £581.20 | SHOW EXPENCE AL | 48 | 12.12.23 | £50.00 | |
| KING STREET KITCHEN PROG SPONSORSHIP |
53 | 15.12.23 | £34.12 | SHOW EXPENCE AJ | 49 | 12.12.23 | £12.00 | |
| Total Income: | £3,397.91 | SHOW EXPENCE AM | 51 | 13.12.23 | £600.00 | |||
| Total Outgoings: | £1,152.48 | |||||||
| Closing amout: | £2,508.06 | |||||||
| Jan-24 | Balance BF: £2,508.06 | |||||||
| INCOME | OUTGOINGS | |||||||
| Source | St. No | Date | Amount | Source | St. No | Date | Amount | |
| Wig Sale: Pink and blue | 56 | 31.01.24 | £58.50 | HISCOX HISCOX PIB 8539475 | 54 | 01.01.24 | £8.40 | |
| Total Income: | £58.50 | SAVINGS TRANSFER | 55 | 22.01.24 | £1,499.66 | |||
| Total Outgoings: | £1,508.06 | |||||||
| Closing amout: | £1,058.50 | |||||||
| Feb-24 | Balance BF: £1,058.50 | |||||||
| INCOME | OUTGOINGS | |||||||
| Source | St. No | Date | Amount | Source | St. No | Date | Amount | |
| OVER REMERSMENT (A) Repayment |
58 | 02.02.24 | £16.90 | HISCOX HISCOX PIB 8539475 | 57 | 01.02.24 | £8.40 | |
| OVER REMERSMENT (B) Repayment |
59 | 02.02.24 | £50.77 | SAVINGS TRANSFER | 60 | 05.02.24 | £117.77 | |
| Total Income: | £67.67 | BDW Expense A | 61 | 05.02.24 | £33.75 | |||
| BDW Expense B | 62 | 06.02.24 | £100.00 | |||||
| BDW Expense C | 63 | 09.02.24 | £67.23 | |||||
| Total Outoins: | £327 15 | |||||||
| gg |
| Jan-24 | Balance BF: £2,508.06 | Balance BF: £2,508.06 | ||||||
|---|---|---|---|---|---|---|---|---|
| INCOME | OUTGOINGS | |||||||
| Source | St. No | Date | Amount | Source | St. No | Date | Amount | |
| Wig Sale: Pink and blue | 56 | 31.01.24 | £58.50 | HISCOX HISCOX PIB 8539475 | 54 | 01.01.24 | £8.40 | |
| Total Income: | £58.50 | SAVINGS TRANSFER | 55 | 22.01.24 | £1,499.66 | |||
| Total Outgoings: | £1,508.06 | |||||||
| Closing amout: | £1,058.50 | |||||||
| Feb-24 | Balance BF: £1,058.50 | |||||||
| INCOME | OUTGOINGS | |||||||
| Source | St. No | Date | Amount | Source | St. No | Date | Amount | |
| OVER REMERSMENT (A) | 58 | 02.02.24 | £16.90 | HISCOX HISCOX PIB 8539475 | 57 | 01.02.24 | £8.40 | |
| Repayment | ||||||||
| OVER REMERSMENT (B) | 59 | 02.02.24 | £50.77 | SAVINGS TRANSFER | 60 | 05.02.24 | £117.77 | |
| Repayment | ||||||||
| Total Income: | £67.67 | BDW Expense A | 61 | 05.02.24 | £33.75 | |||
| BDW Expense B | 62 | 06.02.24 | £100.00 | |||||
| BDW Expense C | 63 | 09.02.24 | £67.23 | |||||
| Total Outoins: | £327 15 |
| Feb-24 | Balance BF: £1,058.50 | Balance BF: £1,058.50 | Balance BF: £1,058.50 | ||||||
|---|---|---|---|---|---|---|---|---|---|
| INCOME | OUTGOINGS | ||||||||
| Source | St. No | Date | Amount | Source | St. No | Date | Amount | ||
| OVER REMERSMENT (A) | 58 | 02.02.24 | £16.90 | HISCOX HISCOX PIB 8539475 | 57 | 01.02.24 | £8.40 | ||
| Repayment | |||||||||
| OVER REMERSMENT (B) | 59 | 02.02.24 | £50.77 | SAVINGS TRANSFER | 60 | 05.02.24 | £117.77 | ||
| Repayment | |||||||||
| Total Income: | £67.67 | BDW Expense A | 61 | 05.02.24 | £33.75 | ||||
| BDW Expense B | 62 | 06.02.24 | £100.00 | ||||||
| BDW Expense C | 63 | 09.02.24 | £67.23 | ||||||
| Total Outgoings: | £327 15 |
| Total Outgoings: | £327.15 | |||||||
| Closing amout: | £799.02 | |||||||
| Mar-24 | Balance BF: £799.02 | |||||||
| INCOME | OUTGOINGS | |||||||
| Source | St. No | Date | Amount | Source | St. No | Date | Amount | |
| Grant: Yorkshire Dales Millenium Trust |
65 | 08.02.24 | £5,000.00 | HISCOX HISCOX PIB 8539475 | 64 | 01.03.24 | £8.40 | |
| SAVINGS TRANSFER | 66 | 080224 | £138280 | NEXGEN Staging | 67 | 080224 | £3,844.00 | |
| .. | ,. | .. | ||||||
| Terralec: Audio Visual | 68 | 080224 | £2,538.80 | |||||
| .. |
Trustees’ Annual Report for the period
From 15/09/2023 Period start date To 31/03/2024 Period end date
Charity name: Hudswell Village Players
Charity registration number: 1204733
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To promote the advancement and improvement of general education in relation to all aspects of the art of drama and musical theatrical performance for all in the local community. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The production of live theatrical performances including (but not contained to), pantomime, plays, operetta, opera, musicals, concerts, and any other means of live performance which is deemed appropriate. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All trustees have read and understood appropriate guidance as issued by the Charity Commission regarding public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | There is no current policy on grant making. This will be reviewed in 2025 - 2026. |
| Policy on social investment including program related investment |
Para 1.38 | There is no financial investment into the local area, rather the social investment is provided through opportunity to engage about the performative arts. In this financial year we have produced a pantomime, Snow White. |
| Contribution made by volunteers |
Para 1.38 | The production of Snow White saw 10 children (aged between 5 and 15) take part and 8 adults. The parents of the children involved have also been included within the productions by helping backstage and in the front of house. In total the volunteers for this financial year are: Adult: 20 volunteers (500 hours in total) |
Children: 10 volunteers. The contrubuytion of the volunteers cannot be overstated, without them, the charity would not be able to provide the children volunteers with the opportunity to engage in the performative arts. Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity has produced one show in this reporting period. During this time, it has provided 8 children with the opportunity to engage with the performative arts and learn skills and develop talents in dance, song, and acting. The 8 adult performers have had the opportunity to develop skills in the performative arts including dance, song, and acting. The charity performance of Snow White from 06/12/24 – 09/12/24 at Hudswell Village Hall brought an additional 300 people to Hudswell Village. Here, they were able to not only support the charity, but also engage with other local services such as the community owned public house, The George and Dragon. During times of financial hardship, the charity continued to offer low price tickets to its productions to enable families of all dynamics the opportunity to watch and engage in the performance arts. The charity also donated some tickets for free entry to support families. The funding received from this production has enabled the charity to begin to procure it’s own equipment. This will allow the charity to increase it’s scope to train and teach skills in performance lighting and sound design. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | The charity considers the achievements of the production against the charitable purpose, to be a success, and as such, has committed to producing further shows in the future. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | The charity considers the achievements of the production against the charitable purpose, to be a success, as there is more capital available to the charity after this event, than before. |
| Investment performance against objectives |
Para 1.41 | N/A |
| Other | N/A |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity was successful in receiving a grant from The Yorkshire Dales Millenium Trust in this financial year. These funds, has increased the cashflow for the charity (as these have purchases equipment to make the charity more self-sufficient). The charity considers the £1027.88 available to the charity at the end of the reporting period to be a success. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The £1027.88 available reserves for the charity are held as this will fund the next production. The charity will always aim to hold at least 1 productions worth of reserves available in the event of poor ticket sales so that the charity can remain viable. |
| Amount of reserves held | Para 1.22 | £1027.88 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | There are no funds in deficit. |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | There are no uncertainties for the future of this charity. |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
The charities principle sources of funds is ticket sales of performative events which take place. The income for these events will fund the next event. The charity has sourced grant funding this reporting year, but this is not the norm. The charity will aim for more grant funding in 2024-2025 for more equipment, but the day- to-day running of the charity and production costs are sourced from previous ticket sales. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | Risk: Poor engagement from members may require a performance to be cancelled. Mitigation: Ticket Sales are completed through TicketSource who hold all monies until a performance is completed. If a performance is cancelled, they will refund ticket money to patrons. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Charity Commission Scheme. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are elected to post by a vote from the society committee. If no members are elected, the trustees can co-opt a member to the trustees. |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charity name | Hudswell Village Players |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1204733 |
| Charity’s principal address | 8 HEBRON COURT STOKESLEY MIDDLESBROUGH TS9 5FD |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Jordan Hamilton- Leighton |
Chair | |||
| Nathan Robinson | Trustee | |||
| Clair Boddy | Trustee | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
N/A
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Jordan Hamilton-Leighton Full name(s) Jordan Hamilton-Leighton Position (eg Secretary, Chair Chair, etc) Date 22/07/2024