CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 0110712024 Period start date To 3010612025 Period end date Charity name: Rotary Club of Evesham Vale Trust Fund Charity registration number: 1204730 Objectives and Activities SORP refere￿e Summary of the purposes of the charity as set out in its governing document Para1.17 For the relKef of the poor and needy or such other charitable purposes as the Club shall in duly constituted meeting from time to time direct. The main activities in the year were collecting for a local food bank, a community duck ra￿ and an all indusive cycling event, as well as various smaller fundraising aclivities. Summary of the main activities in relation to those purposes for the public benefit, in particular, the aclwities, projects or services identified in the accounts. Slalement confirming whether the trustees have had regard to Ihe guidance issued by the Charity Commission on public benefrt Para1.17 1.19 Para 1_18 Al tnjstees are under agreement that the trust has had regard to the public benefit guidan￿ issued by the Charity Commission. Additional inforniation {optional) You ma choose to indude further statements where relevanl about- Policy on grant making No specific policy in place. Para 1.38 Policy on social investment including program related investment No specthc policy w) place. Para 1.38 Contribution made by volunleers No specific policy in place. Para 1.38 Oth8r Not applicable. Achievements and Performance Summary of the main achievements of the charity. identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits lo society as a whole. The charity was able lo raise a reasonable income from fundraising lo allow for donations and grants to be made lo local community groups and charities tolalling £996, this is under-reflective of the donations applicable lo the period as multiple payments were made aftei the year end due to the cycling event taking place mid-summer. just before the financial period end dale. Outside the scope of any financial impact, the charity has also undertaken a role in assisting the community which cannot so easily be measured. In the year the charity carried out various food bank collections. these resulted in thousands of donated items with the dates of the collections being in key times of year, e.g. Christmas. The Trustees deem this to be large and Su￿sSfUl part of the annual operations of the charity- well as the food bank collections, the charity also continued a project in the local area managing a previously unused piece of land and turned it in a communty peace garden (using only native plant species) for people lo use as a quiet space to retreat lo assist with mental health in the community as well as remove an e e sore in the area. Pafa 1.20 Additional informatlon (optional) You ma choose lo include further statements where relevant about= Achievements against No specific objectNes set. objectives sel Para 1.41 Performance of fundraising activities against objectives set No specific objethes set. P*J 1.41 Investment perfomiance against objeclives No specific objecive5 set. Para 1.41 Other Not applicable. Financial Review Review of the charity's financial posilion at the end of Ihe peTiod Para 1.21 The charity was deemed to be in a good finanaal position at the end of the financial period wth £1,114 held as unrestricted fvnds and £3,114 restricted. The unrestricted funds were held as a buffer for emergency donations required in the new finanaal period and the restricted funds were held due to a timing differen￿ where the donations were to be made post the period end, a reasonable figure was then held bad( to allow for continued operations in the followin ear. There are no speufic polioes held by the trust in respect of holding reseNes. but il is deemed by members that the trust should hold onto a reasonable amount of reserves so that any unforeseen local emergencies can be assisted financially. This is at the discretion of the trustees. Reserves held al the end of the year to 3010612025 were £1,114 {unreslricted}, this is a £7 increase upon the previous year. Restricted funds lotalled £3,114 (YE 2023 = Stalernent explaining the policy for holding reserves staling why they are held Para 1.22 Amount of reserves held PaTa 1.22 Reasons for holding zero reserves Para 1.22 No reserves are at NIL. it is the general idea of the trust that there are always some funds held in case of any local emergencies as well as a buffer amount to allow for the front costs of future fundraisin activilies. No funds are in deficit. Details of fund materially in defiCIt Explanation of any uncertainties about the charity continuing as a going concern Para 1.24 Part 1.23 There are no going ￿ncern issues foreseeable, this is helped by the charity having limited fixed costs. The operations have continued into Ihe 2026 calendar year ralin with no financial issues. Additional informatTon loptionall You ma choose to include further statements where relevant aboui- The charity's principal No specific source of funds. sources of funds {including any fundraising) Para 1.47 Investment policy and objectives including any soual investment policy adopted Pard 1.46 No investments are lo be made by the charity- A description of the principal risks facing the charity No real risks face the thartty due lo the lack of fixed costs. if this continues then there is no reason that the charity cannot operate. Para 1.46 Other Not applicable. Structure. Governance and Management Descripb'on of Charity's trusts.. Type of governing document Pard 1.25 CIO Association Constituts'on How is the charity constituted? Para 125 Chartable IncOrp￿ated Organisatson {ClO} Trustee selection meth(xJs including dglails of any constitub'onal provisions e.g. election lo post or name of any person or body entitled to appoint one or m￿e trustees Para 125 The appointment of Trustees is done via the members of The Rotary Club of Evesham Vale. this in an unregistered members club vtho elect a President (Chair). Secretary and Treasurer. The President. Secretary and Treasurer are made Trustees for their tem in office. The remaining Trustees are voted in by the membership at an annual meeting. There can be up lo six Trustees and anyone in the members dub can put themselves forward for electiC￿. Additional information (optlonal} You ma choose to include further statements where relevant aboul: Polioies and procedures New Trustees will be given guidance on their adopted for the induction and role by the President. Secretary and training of Irustees Treasurer of the rnembers club (who are also Trustees of the Chari The Charity runs alongside a member's club of 'The Rotary of Evesham Vale.. this is Rotary Club with the affiliations to Rotary GB&I and Rotary International. Para 1S1 The charlty's organisational stnjcture and any wider network with which the charity works Para 1_51 Rglationship with any related partie5 Para 1.51 The members dub (separate entity} has each member pay a subscription to Rotary GB&I which com&8 with rights to apply for specific grants and opens the club up to a communty of other entities in the area Ihat both Ihe Charity and members Club can work wf(h. No fijrther comments. Olher Reference and Administrative details Chari name Othername the chari uses Re islered chari number Charity's principal address Rota Club of Evesham Vale Tnjst Fund Rota in the Vale 1204730 63 St Marks Close Evesham Worcestershire WR112EU Names of the charlty trustees who manage the charity Dates acted Sf not f*y wholè ear Trustee name Offi¢• Irf any) Narne of person lor body) entltled toa int trustee ifan George Lack Steve Davies Chair 0110712024- Present Secretary Treasurer 1510912023- Present 1510912023- Present Joseph Golding Nick Ingram Marcus Judge Dee Elkan Trustee 1510912023- Present Tnjstee 1510912023- Present Trustee 1510912023- 3111212025 10 11 12 13 14 15 16 17 18 19 20 Cor rate trustees - names of the diredors at the date the re ortwasa roved Director narne Name of trustees holding title to property belonging to the charity Truslee narne Dates acted rf not for who ear Funds held as custodian trustees on behalf of others Description of the assets None. held in this capacity Name and objecls ofthe charity on whose behalf the assets are held and how this falls within the custodian charity's objects NIA Detsils of arrangemenls for safe custody and segregation of such assets frorn the charity's own assets NIA Additional infonnation (optional) Narnes and addresses of advlsers (Optional inforniation) Type of Name Address adviser Name of chief executive or names of Senlor staff members (Optional infomiation) NIA Exemptions from disclosure Reason for non-disclosure of ke ersonnel details No disclosures used. Other o tional information No further comments. Declarations The trustees declare thal Ihey have approved the trustees, report alx)ve. Signed on behalf of the charity's trustees Slgnature(s) Full name{s) Position leg Secretary, Chair. et¢) George Lack Chair Joseph Golding Treasurer Date ioiov11026 CFIARITY COMMISSION FOR ENGLAND AND WALES Recei ts and ents accounts CC16a For the period Irom To Section A Receipts and payments Unre$tricte funds Restricted frjnds Endowment Total funds Last year to th• i¢th• noarest£ A1 Re¢el Fundrtising Aetivibes Donations and L acies Grants SpDnsorship its Rtteived 1.482 123 I,S41 123 4310 414 418 250 120 ross Income or AR) 7.574 Inves ntsa seetable. NIA 1,726 5,849 7,574 A3Pa ents Fundralsing Event Costs 6ZB 1,518 2,146 101 76 332 RÈpain% and Renewals D&wsitsPaid 95 819 914 Sub total 1.719 1837 A4 A550t and investrnent NIA Sub total 1,719 2,837 4.556 509 Net of receipts/(payments) AS Transfers between funds A6 Cash fun¢ts last year end Cash funds this year end 3.011 3,01B 571 1,107 1,114 103 3,11 4,228 1,209 CCXX R1 accounts ISSI 0910412026 Section B Statement of assets and liabilities at the end of the period Unrestsicted funds to ￿￿estE Restricted funds to nexest E Endowment futr)ds J8ta.'I B1 Cash funds Bank Total cash funds 1,114 3.114 L￿￿$1) Unrnslrlcted fvnd$ R•stri¢t•d fund5 + rthire$t£ Endowment funds b) nearest£ Details to Fundto*hith Currnnt val Details NIA B3 Invesknent asséts FwdtowhKh CostlopUonal} Currqnt v¥lu• Details I￿A 84 Assets retained for the charitys own us• Fundtowh Details Vlh•n du• l0pWonall onal B5 Llabllitlès Signed by one or twtrustees on behalf ¢1 all the tru$t8&S SvJnature Print Name Date of approval P4 &uL9IA)& 2D104IZ6 CCXX ￿ accounts ISSI 0910412026