## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year 1 04 2024 **To** 31 03 2025 **From** **To** ## Section A Reference and administration details **Charity name** Fivehead Village Hall & Playing Field **Other names charity is known by** n/a **Registered charity number (if any)** 1204704 **Charity's principal address** The Old Bakery Fivehead Somerset **Postcode TA3 6PA** ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Kevin Stevens n/a
2 Robert Leighton n/a
3 Richard Hadfield n/a
4 Philippa Brett 19/11/2024 – 31/3/2025 n/a
5 Michael King 19/11/2024 – 31/3/2025 n/a
6 Michael Way n/a
n/a
7 [Christopher ]
Jackson
8 Bruce Ferguson n/a
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **----- Start of picture text -----**
Name Dates acted if not for whole year
n/a
**----- End of picture text -----**
March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** |**Type of adviser**|**Name**|**Address**| |---|---|---| |**n/a**||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution (Charitable Incorporated Organisation constitution dated 2 Type of governing document August 2023, amended with Charity Commission approval on 6 June (eg. trust deed, constitution) 2025). The charity is constituted as a Charitable Incorporated Organisation (CIO) How the charity is constituted and is governed by its trustees in accordance with its constitution. (eg. trust, association, company) In accordance with the constitution, trustees are appointed through a Trustee selection methods combination of: (eg. appointed by, elected by) - election by the local community at the Annual General Meeting; - appointment by recognised user bodies listed by the trustees; and - co-option by the trustees where appropriate. - Trustees may appoint officers from among their number, including a Chair, Vice-Chair, Treasurer and Secretary, in accordance with the constitution. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. **Induction and training of trustees** The constitution requires that new trustees are provided with a copy of the governing document and the charity’s most recent Trustees’ Annual Report and accounts. During the reporting period, the CIO was not operational and trustee induction arrangements were therefore preparatory in nature. Trustees were familiarised with the charity’s objects, constitutional framework, and the context of the planned merger with the legacy Village Hall and Playing Field charities. Formal induction and training arrangements are being implemented as the charity becomes operational from April 2025. ## **Organisational structure and wider networks** In accordance with the constitution, the charity is governed by its trustees, who may delegate functions to committees or officers as appropriate. No committees or delegated structures were active during the reporting period. The CIO was established as the successor body to the former Village Hall and Playing Field charities and, once operational, works with user bodies, local community groups, volunteers, and statutory and voluntary organisations in furtherance of its objects. March **2012** **TAR** 2 ## **Relationships with related parties** The constitution permits trustees to serve provided that conflicts of interest are properly declared and managed. During the reporting period, some trustees of the CIO also served as trustees of the legacy Village Hall and Playing Field charities. These relationships arose from the transitional arrangements required to prepare for the merger and were managed transparently, with decisions taken collectively and in accordance with the constitution’s conflict-of-interest provisions. No trustee received any unauthorised benefit. ## **Risk management** The trustees are responsible under the constitution for safeguarding the charity’s assets and ensuring proper administration. As the CIO was not operational during the reporting period, trustees focused on identifying and managing strategic and transitional risks associated with the establishment of the CIO and the planned vesting of assets from the legacy charities. These risks included governance continuity, compliance with charity law, financial controls, and the orderly transfer of property and responsibilities. Risks were mitigated through careful planning, recordkeeping, and adherence to the constitutional framework. A formal risk management approach is being developed as the charity becomes operational ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The objects of the charity are to establish and run a village hall, playing field and children’s play area and to promote for the benefit of the inhabitants of the Parish of Fivehead and Swell the provision of facilities for recreation and leisure-time occupation in the interests of social welfare, as set out in the charity’s constitution. March **2012** **TAR** 3 During the reporting period the charity did not undertake operational activities, as it had not yet commenced operations. Trustee activity was focused on preparatory work required to establish the CIO and plan the merger with the legacy Village Hall and Playing Field charities, ensuring that facilities and activities could continue under a single charitable body once operational. The trustees have had regard to the Charity Commission’s guidance on public benefit in planning the future operation of the charity for the benefit of the local community. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** **Additional details of objectives and activities (Optional information)** The charity does not operate a grant-making programme and did not undertake programme-related investment during the reporting period. Preparatory work was supported by the voluntary contribution of trustees’ time and expertise. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 4 Section D Achievements and performance **Summary of the main achievements of the charity during the year** During the reporting period, the charity’s principal achievements related to its establishment in accordance with its constitution. This included confirming governance arrangements, opening a bank account, and progressing legal and administrative preparations for the vesting of assets from the legacy Village Hall and Playing Field charities. These activities ensured that the CIO was properly constituted and ready to become operational from April 2025. March **2012** **TAR** 5 Section E Financial review As the charity was not operational during the reporting period. a fomial reseNes policy was not required. The trustees intend to adopt a reserves policy once the charity is fully operational, in line with the constitution and taking account of future maintenance and development needs. Brief statement of the charity's policy on reserves Details of any funds materially in deficit There were no funds in deficit during the reporting period. Further financial review details (Optional information) Financial activity during the period was limited to preparatory matters. A transfer of funds was received from a legacy charity to enable the opening of a bank account in anticipation of the merger. No fundraising activities were undertaken, and no investments were held. All expenditure was consistent with the charity's constitutional powers and restrictions. You may choose to include additional infonnats'on, where relevant about.. the charity's principal sources of funds (including any fundraising)., how expenditure has supported the key obj'ectives of the charity- investment policy and objectives including any ethical investment policy adopted. Section F Other optional information The trustees aCknO￿edge the cooperation and support of trustees and volunteers of the legacy Village Hall and Playing Field charities during the preparatory period, which enabled the CIO to be established in aGcordanGe with its constrtution and to assume responsibility for Gommunty facilities from April 2025. As the CIO was not operational during the reporting period, officer roles were not fomally exercised. Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of tha charity's trustees Signature(s Full nam8(s Position (eg Secretary• Chair, etc) Philippa Brett Secretary Date 22￿S December 2025 CHARITY COMMISSION FOII ENGLAND AND WALES Recei ts and ments accounts CC16a For th• p•rlod from 01 r-24 To 31-Mar-25 Section A Receipts and payments Unr￿tricted lund8 Rostrict funds toth• nMr•Jt t toth• nMM•t £ fvnd$ Totsl fund• L￿t y•ar toth• n•Ar•￿£ A1 Re¢¢[ Advance payment from FiYthe8d Wi118o8 Hall Charity No 304543 Bank IntW881 R8C8IV• 1,000 ross income AR) 1.ty)2 I,LM12 nv•8tm•nt ** ••• tabla . 1.002 en 88nk C Sub total A4 A8￿t and Investment Sub fot•i Net of rocelpts/(payments) A6 Transfers batwoen funds A6 Catyh fund• last year end Cash funds this y••r end 95 952 £&££ 952 CCXX R1 8(xxurts ISSI 17112r2025 Section B Statement of assets and liabilities at the end of the period Unrpstrictsd Restricted nth funds to n•artst£ Endowment funds ..lei'o. D¢tajl B1 Cash fvndB 952 Total cash funds •)) Endowment fund• to rwr••t £ funds fund8 to n•Ar••l£ Fund to Wthlch ¢uff•nt v8lu• Fund 10 whl¢h ••••t b•1 CO￿ loptloMII Curr•nt v•lu• on•1 B4 Av•i8 r•t4ln•d for th• charfty'• own u•• Fund to whk thount du• Whn due 85 Llabllhlos S>ar￿d by one orkn trl￿t￿ ¢)n behalf of all the Iruste8S Stgnaiure Prinl Name Oale of rov81 2£ CCXX R2 ac(¥)unts Iss) t711212025