Charity registration number: 1204650
HYTHE CRICKET & SQUASH CLUB TRUSTEES' REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025
Beresfords Chartered Certified Accountants 1-2 Rhodium Point Spindle Close Hawkinge, Folkestone Kent CT18 7TQ
Hythe Cricket & Squash Club Contents
| Page | |
|---|---|
| Reference and Administrative Details | 1 |
| Trustees' Report | 2—4 |
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 |
| Statement of Financial Position | 7 |
| Notes to the Financial Statements | 8—13 |
Hythe Cricket & Squash Club Reference and Administrative Details For The Year Ended 30 September 2025
| Trustees | Mr S Eggleston |
|---|---|
| Mr P Carter | |
| Ms R Gainsford - Chair (appointed 16/07/2025) | |
| Mr T Locke | |
| Mr M Cobb | |
| Mr J Pope (resigned 19/11/2025) | |
| Charity Number | 1204650 |
| Principal Address | Ladies Walk |
| Hythe | |
| Kent | |
| CT21 6AX | |
| Business | Ladies Walk |
| Hythe | |
| Kent | |
| CT21 6AX | |
| Independent Examiner | Daniel Payne FCCA |
| Beresfords | |
| Chartered Certified Accountants | |
| 1-2 Rhodium Point | |
| Spindle Close | |
| Hawkinge, Folkestone | |
| Kent | |
| CT18 7TQ |
Page 1
Hythe Cricket & Squash Club
Trustees' Report For The Year Ended 30 September 2025
The trustees present their report and the financial statements for the year ended 30 September 2025.
Objectives and Activities
Aims and Objectives
Hythe Cricket & Squash Club’s primary object is to promote community participation in healthy recreation by providing facilities for cricket, football, squash and other sports. The Club aims to foster inclusivity, offering opportunities for people of all ages and abilities to engage in sporting and social activities that support physical and mental well-being.
Public Benefit
The activities described in this report provide clear public benefit by increasing access to sport and physical activity, improving physical and mental well-being, reducing social isolation, and strengthening community cohesion. Facilities and activities are open to the wider community, with many opportunities delivered at low or no cost, supported by volunteers and partnerships that enable broad and inclusive participation.
The trustees confirm that they have complied with the requirements of Section 17 of the Charities Act 2011 to have due regard to the Charity Commission’s guidance on public benefit.
Values
The Club’s core values are welcoming, sporting and inclusive. Defined by club members and community partners, these values guide decision-making and delivery, supporting the Club’s vision of being at the heart of the community. A Club Code of Conduct shared with members, visitors, hirers and partners underpins these values.
Achievements and Performance
Main Achievements
Sporting Participation
The Club offered a wide range of opportunities to participate in football, cricket and squash/racketball, from taster sessions to regular training, competitions and tournaments.
Cricket participation included 126 players (33 men, 23 women and 76 under-18s). Highlights included continued growth in women’s and girls’ cricket, with U13 girls finishing third in Kent, the women’s softball team becoming Kent Softball Festival Champions, and promotion for the Men’s Saturday XI. Men’s cricket also attracted over £3,000 in local sponsorship.
Squash and racketball activity engaged 172 players (120 male, 13 female and 39 U18s). The Club again partnered with Dover Racketball & Squash Club to host the Kent Coastal Racketball Tournament, attracting over 50 players. Junior squash was restructured, expanding opportunities and strengthening partnerships with local schools.
With the introduction of informal fitness and fun sessions, women and girls participated in football for the first time in the Club’s history. 79 people (59 men, 20 women, and girls) participated in football, with the men’s over-35s/45s group competing in an international masters football tournament.
Community Engagement
The Club continued to promote its facilities as a community resource for wellbeing. Activities included pilates, yoga and dance classes, a runners’ group, Age UK exercise sessions, School Games competitions, walking football, free school PE sessions, and cricket and tea sessions in partnership with Dementia UK.
Hythe Petanque Club formally partnered with the Club, with over 50 participants regularly engaging in boules and social activities. The Club also worked with the Mayor of Hythe to support the local Youth Centre and formally partnered with Kent & Medway Talking Therapies to promote mental health support.
Plans for Future Periods
Trustees’ priorities for the coming year include strengthening diversity and representation within leadership, improving communication and member engagement, assessing the feasibility of facility upgrades, and expanding staffing capacity, subject to successful grant funding.
Financial Review
Page 2
Hythe Cricket & Squash Club Trustees' Report (continued) For The Year Ended 30 September 2025
Financial Position
Total income for the year was £839,007 and total expenditure was £218,337 resulting in a surplus/deficit of £620,670. £582,976 of this surplus is a donation from the old club to the new charity on a change of structure.
The Trustees note that the surplus reported for the year is exceptional and non-recurring. The majority of the surplus (£582,976) arose from the one-off transfer of assets and funds from the former unincorporated club to the CIO on conversion to charitable status. Excluding this structural transfer, the cherity's underlying financial performance reflects normal operating activity.
The Trustees continue to focus on income generation from memberships, bar trading and facility hire, alongside careful control of operating costs.
Reserves Policy
The Trustees reviewed and updated the Reserves Policy during the year in line with Charity Commission guidance. The policy aims to maintain sufficient unrestricted reserves to support operational continuity, manage financial risk and enable short-term strategic opportunities.
At year end, the charity held unrestricted free reserves of £60,279, which is above the Trustees’ target reserve range of £18,000–£30,000, representing approximately three months of core operating expenditure. The Trustees consider this level of reserves to be appropriate.
Going Concern
The Trustees believe that the charity has adequate resources to continue operating for the foreseeable future and therefore adopt the going concern basis in preparing the accounts.
Trustee Benefits and Expenses
No Trustee received any remuneration or other benefits from the charity during the year. Trustees were reimbursed for reasonable out of pocket expenses incurred in the course of carrying out their duties, in accordance with the CIO constitution.
Structure, Governance and Management
Governing Document
Hythe Cricket & Squash Club is governed by its Board of Trustees in accordance with the CIO Constitution. Trustees are collectively responsible for ensuring that the charity delivers its objects, complies with charity law and other regulations, and operates for public benefit.
Trustees meet monthly, with agendas structured around key priorities: financial sustainability, community engagement, and sporting participation. Trustees hold individual portfolios covering Finance, Community Engagement, People, Legacy, Facilities Management, Sports Development and the Chair role.
During the year, the Board appointed a Company Secretary to support governance and administration, Alison Gooding, and a new Trustee, Rachel Gainsford. One Trustee vacancy remains at year's end.
Trustee Selection Methods
Trustees are appointed and retire by rotation in accordance with the CIO constitution. At each annual general meeting, one third of Trustees retire from office and may stand for re-appointment. Trustees may serve a maximum of five consecutive terms before a minimum one year break is required. All trustees serve on a voluntary basis and receive no remuneration for their role.
Page 3
Hythe Cricket & Squash Club Trustees' Report (continued) For The Year Ended 30 September 2025
Management and Staffing
During the year, the Club restructured its operational arrangements to address challenges with committee attendance and communication. A new staff position was created, and Tobie Davies was appointed as Club Administration Manager to coordinate administration and activity delivery.
The Club employs a part-time Bar Manager overseeing a small team of bar staff. Service Level Agreements are in place with self-employed groundskeepers (football and cricket seasons) and the Company Secretary. Seven coaches were paid on a sessional basis to deliver squash and football sessions. All other coaching and activities are delivered by volunteers.
Football, cricket and squash/racketball each operate volunteer Section Committees, each structured to meet the compliance requirements of its respective national governing body.
Other Information
Risk Management
The Trustees maintain and regularly review a risk register as part of the Club’s financial and governance framework.
Key risks identified include financial sustainability, reliance on volunteers, the condition and suitability of facilities, and safeguarding and regulatory compliance. Mitigation measures include regular financial monitoring, diversification of income, investment in staffing capacity, adherence to safeguarding and health and safety policies, and forward planning for facilities improvement.
The Trustees maintain up to date safeguarding policies and procedures consistent with national governing body requirements and ensure that staff, coaches and volunteers working with children and adults at risk are appropriately trained and vetted.
The Trustees consider the systems and controls in place to be appropriate for managing these risks.
Statement of Trustees' Responsibilities
The trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing the financial statements the trustees are required to:
-
select suitable accounting policies and then apply them consistently; observe the methods and principles in the Charity SORP;
-
make judgments and accounting estimates that are reasonable and prudent; and
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping adequate accounting records which disclose with reasonable accuracy at anytime the financial position of the charity and to enable them to ensure that the accounts comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charity's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
The trustees' report was approved by the board of trustees and signed on its behalf by:
Mr P Carter Trustee Date
Page 4
Hythe Cricket & Squash Club Independent Examiner's Report to the Trustees of Hythe Cricket & Squash Club For The Year Ended 30 September 2025
I report to the trustees on my examination of the accounts of Hythe Cricket & Squash Club (the Trust) for the year ended 30 September 2025.
Responsibilities and Basis of Report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent Examiner's Statement
Since the Trust’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of The Association of Chartered Certified Accountants, which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and contents of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Daniel Payne FCCA Date Beresfords Chartered Certified Accountants 1-2 Rhodium Point Spindle Close Hawkinge, Folkestone Kent CT18 7TQ
Page 5
Hythe Cricket & Squash Club Statement of Financial Activities For The Year Ended 30 September 2025
| Notes INCOME AND ENDOWMENTS FROM: Donations and legacies 3 Other trading activities 4 Investments 5 Other 6 EXPENDITURE ON: Charitable activities: 8 Hythe Cricket & Squash Club NET INCOME NET MOVEMENT IN FUNDS RECONCILIATION OF FUNDS: Total funds brought forward TOTAL FUNDS CARRIED FORWARD 20 |
Unrestricted funds £ 587,090 224,744 399 5,902 |
Restricted funds £ 20,872 - - - |
2025 Total funds £ 607,962 224,744 399 5,902 |
2024 £ - - - - |
|---|---|---|---|---|
| 818,135 | 20,872 | 839,007 | - | |
| (210,706) | (3,131) | (213,837) | - | |
| 607,429 | 17,741 | 625,170 | - | |
| 607,429 - |
17,741 - |
625,170 - |
- - |
|
| 607,429 | 17,741 | 625,170 | - |
The notes on pages 8 to 13 form part of these financial statements.
Page 6
Hythe Cricket & Squash Club Statement of Financial Position As At 30 September 2025
| Notes FIXED ASSETS Tangible Assets 13 CURRENT ASSETS Stocks 14 Debtors 15 Cash at bank and in hand Creditors: Amounts Falling Due Within One Year 16 NET CURRENT ASSETS (LIABILITIES) TOTAL ASSETS LESS CURRENT LIABILITIES Creditors: Amounts Falling Due After More Than One Year 17 NET ASSETS FUNDS OF THE CHARITY Restricted Funds Unrestricted Funds TOTAL FUNDS 20 |
Unrestricted funds £ 542,650 |
Restricted funds £ 17,741 |
2025 Total funds £ 560,391 |
2024 Total funds £ - |
|---|---|---|---|---|
| 542,650 4,500 11,851 78,743 |
17,741 - - - |
560,391 4,500 11,851 78,743 |
- - - - |
|
| 95,094 (22,033) |
- - |
95,094 (22,033) |
- - |
|
| 73,061 | - | 73,061 | - | |
| 615,711 | 17,741 | 633,452 | - | |
| (8,282) | - | (8,282) | - | |
| 607,429 | 17,741 | 625,170 | - | |
| 17,741 607,429 |
- - |
|||
| 625,170 | - |
On behalf of the board
Mr P Carter Trustee Date
The notes on pages 8 to 13 form part of these financial statements.
Page 7
Hythe Cricket & Squash Club Notes to the Financial Statements For The Year Ended 30 September 2025
1. General Information
Hythe Cricket & Squash Club is a charitable incorporated organisation registered with the Charity Commission, registered charity number 1204650. The principal address is Ladies Walk, Hythe, Kent, CT21 6AX.
2. Accounting Policies
2.1. Basis of Preparation of Financial Statements
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)", Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Charities Act 2011.
The charity is a Public Benefit Entity as defined by FRS 102.
2.2. Incoming Resources
General
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
Donations and legacies
Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.
Grants receivable
Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.
2.3. Resources Expended
General
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
Charitable Activities
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
2.4. Tangible Fixed Assets and Depreciation
Tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. Depreciation is provided at rates calculated to write off the cost of the fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
Freehold Not depreciated Plant & Machinery 15% on reducing balance Fixtures & Fittings 15% on reducing balance Computer Equipment 5 years straight line
Page 8
Hythe Cricket & Squash Club Notes to the Financial Statements (continued) For The Year Ended 30 September 2025
2.5. Stocks and Work in Progress
Stocks and work in progress are valued at the lower of cost and net realisable value after making due allowance for obsolete and slow-moving stocks.
Cost is determined using the first-in, first-out method. Cost includes all direct costs and an appropriate proportion of fixed and variable overheads.
Work in progress is reflected in the accounts on a contract by contract basis by recording turnover and related costs as contract activity progresses.
At the end of each reporting period stocks are assessed for impairment. If an item of stock is impaired, the identified stock is reduced to its selling price less costs to complete and sell and an impairment charge is recognised in the statement of financial activities. Where a reversal of the impairment is required the impairment charge is reversed, up to the original impairment loss, and is recognised as a credit in the statement of financial activities.
2.6. Cash and Cash Equivalents
Cash and cash equivalents are basic financial assets and include cash in hand and deposits held at call with banks, other short-term highly liquid investments that mature in no more than three months from the date of acquisition and are readily convertible to a known amount of cash with insignificant risk of change in value, and bank overdrafts.
3. Income from Donations and Legacies
| Donations and gifts Grants Other Donations and gifts Grants Other |
Unrestricted funds £ 2,514 1,600 582,976 |
Restricted funds £ - 20,872 - |
2025 Total funds £ 2,514 22,472 582,976 |
|---|---|---|---|
| 587,090 | 20,872 | 607,962 | |
| Unrestricted funds £ - - - |
Restricted funds £ - - - |
2024 Total funds £ - - - |
|
| - | - | - |
4. Income from Other Trading Activities
| . Income from Other Trading Activities |
||
|---|---|---|
| 2025 | 2024 | |
| Unrestricted | Unrestricted | |
| funds | funds | |
| £ | £ | |
| Membership subscriptions | 21,644 | - |
| Sponsorships | 3,312 | - |
| Fundraising events | 3,043 | - |
| Bar sales | 115,477 | - |
| Match fees | 9,253 | - |
| Golf society income | 795 | - |
| ...CONTINUED |
Page 9
Hythe Cricket & Squash Club Notes to the Financial Statements (continued) For The Year Ended 30 September 2025
| Court fees Room and venue hire Sports clothing and equipment sales 5. Investment Income Bank interest receivable 6. Other Income Feed in tarrif income Telephone mast income 7. Net Income/(Expenditure) The net income is stated after charging/(crediting): Depreciation of tangible fixed assets - owned 8. Analysis of Expenditure Activities undertaken directly £ Hythe Cricket & Squash Club 109,103 |
32,983 35,621 2,616 |
- - - |
|---|---|---|
| 224,744 | - | |
| 2025 Unrestricted funds £ 399 |
2024 Unrestricted funds £ - |
|
| 2025 Unrestricted funds £ 1,670 4,232 |
2024 Unrestricted funds £ - - |
|
| 5,902 | - | |
| 2025 £ 8,228 |
2024 £ - |
|
| Support costs (see note 9) £ 104,734 |
2025 Total £ 213,837 |
Page 10
Hythe Cricket & Squash Club Notes to the Financial Statements (continued) For The Year Ended 30 September 2025
| 9. Support Costs Employee costs Premises expenses General administration Depreciation Governance costs 10. Independent Examiner's Remuneration Independent examination of the financial statements 11. Staff Costs Staff costs were as follows: Wages and salaries Other pension costs |
2025 £ 1,000 2025 £ 64,187 1,049 65,236 |
2025 Hythe Cricket & Squash Club £ 17,674 35,495 42,337 8,228 1,000 |
|---|---|---|
| 104,734 | ||
| 2024 £ - |
||
| 2024 £ - - |
||
| - |
No employees received employee benefits (excluding employer pension costs) for the reporting period of more than £60,000.
- Average Number of Employees
Average number of employees during the year was: 6 (2024: )
13. Tangible Assets
| 3. Tangible Assets |
|||||
|---|---|---|---|---|---|
| Cost As at 1 October 2024 Additions As at 30 September 2025 Depreciation As at 1 October 2024 Provided during the period As at 30 September 2025 |
Land & Property Freehold £ - 511,048 |
Plant & Machinery £ - 45,310 |
Fixtures & Fittings £ - 11,878 |
Computer Equipment £ - 383 |
Total £ - 568,619 |
| 511,048 | 45,310 | 11,878 | 383 | 568,619 | |
| - - |
- 6,789 |
- 1,403 |
- 36 |
- 8,228 |
|
| - | 6,789 | 1,403 | 36 | 8,228 | |
| ...CONTINUED |
Page 11
Hythe Cricket & Squash Club Notes to the Financial Statements (continued) For The Year Ended 30 September 2025
| Net Book Value As at 30 September 2025 511,048 38,521 As at 1 October 2024 - - 14. Stocks Stock 15. Debtors Due within one year Trade debtors Other debtors 16. Creditors: Amounts Falling Due Within One Year Trade creditors Other loans Other creditors Taxation and social security Accruals and deferred income 17. Creditors: Amounts Falling Due After More Than One Year Other loans 18. Loans An analysis of the maturity of loans is given below: Amounts falling due within one year or on demand: Other loans Amounts falling due between one and five years: Other loans |
511,048 | 38,521 | 10,475 | 10,475 | 347 | 560,391 |
|---|---|---|---|---|---|---|
| - | - | - | - | - | ||
| 2025 £ 4,500 2025 £ 7,951 3,900 11,851 2025 £ 4,043 7,427 5,677 2,308 2,578 22,033 2025 £ 8,282 2025 £ 7,427 2025 £ 8,282 |
2024 £ - |
|||||
| 2024 £ - - |
||||||
| - | ||||||
| 2024 £ - - - - - |
||||||
| - | ||||||
| 2024 £ - |
||||||
| 2024 £ - |
||||||
| 2024 £ - |
Page 12
Hythe Cricket & Squash Club Notes to the Financial Statements (continued) For The Year Ended 30 September 2025
19. Pension Commitments
The charity operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the charity in an independently administered fund.
During the year the charge to the statement of financial activities in respect of defined contribution schemes was £1,049 (2024: £0).
At the statement of financial position date contributions of £NIL were due to the fund and are included in creditors.
20. Movement in Funds
| Unrestricted funds General: General unrestricted fund Restricted funds The Football Foundation Total funds |
As at 1 October 2024 £ - - |
Income £ 818,135 20,872 |
Expenditure £ (210,706) (3,131) |
As at 30 September 2025 £ 607,429 17,741 |
|---|---|---|---|---|
| - | 839,007 | (213,837) | 625,170 |
21. Transactions with Trustees
None of the trustees received any remuneration or any other benefits from an employment with the charity or a related entity during the current or previous year.
During the year the expenses reimbursed to the trustees or paid directly to third parties were as follows:
| 2025 | 2024 | ||
|---|---|---|---|
| £ | £ | ||
| Other Expenses | 172 | - |
Number of trustees reimbursed for expenses during the year was 2 (2024: 0)
22. Related Party Disclosures
There have been no related party transactions in the reporting period that require disclosure, except for those disclosed in the Transactions with Trustees note.
Page 13