# **ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2024**
## **HAMPSHIRE & ISLE OF WIGHT TENNIS**
(Charitable Incorporated Organisation)
**CHARITY REGISTRATION No: 1204620**
Independent Examiners Ltd Unit 2,The Broadbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF
1
## **HAMPSHIRE & ISLE OF WIGHT TENNIS**
(Charitable Incorporated Organisation)
## **CONTENTS**
|Page 3|Legal and Administrative Information|
|---|---|
|Pages 4 - 6|Trustees' Report|
|Pages 7|Independent Examiner's Report to the Trustees|
|Page 8|Statement of Financial Activities|
|Page 9|Balance Sheet|
|Pages 10 - 13|Notes to the Financial Statements|
2
## **HAMPSHIRE & ISLE OF WIGHT TENNIS**
(Charitable Incorporated Organisation)
## **LEGAL AND ADMINISTRATIVE INFORMATION**
**CHARITY NUMBER** 1204620
**DATE OF REGISTRATION** 7th September 2023 **START OF FINANCIAL YEAR** 1st January 2024 **END OF FINANCIAL YEAR** 31st December 2024 **TRUSTEES AS AT 31ST DECEMBER 2024** Lois Nash Chair Jane Timmis-Dow Deputy Chair Marc Dryden Treasurer - Retired 31/12/2024 Alan Keenan Honorary President - Retired 31/12/2024 Roger Castle Robin Thompson Pauline Udal Richard Marston Michael Isaacs Liz Lim July - September 2023 Mat Johnstone Stuart Lamb David Fothergill **LEGAL STATUS** Charitable Incorporated Organisation (association model) **GOVERNING INSTRUMENT** Constitution **OBJECTS** The object of Hampshire & IOW Tennis is to promote community participation in healthy recreation in particular, but not exclusively, through the development, promotion and support of tennis and padel in the County of Hampshire and Isle of Wight, and is for the benefit of the inhabitants of the County.
**CORRESPONDENCE ADDRESS** c/o David Lloyd Frogmore Lane Southampton SO16 0XS
**PRIMARY BANKERS** Lloyds Bank PLC Registered Office: 25 Gresham Street London EC2V 7HN
## **INDEPENDENT EXAMINER**
Independent Examiners Ltd Unit 2,The Broadbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF
3
## **HAMPSHIRE & ISLE OF WIGHT TENNIS**
(Charitable Incorporated Organisation)
## **TRUSTEES REPORT**
## **FOR THE YEAR ENDED 31ST DECEMBER 2024**
The Trustees present their annual report and the financial statements of the charity for the year ended 31 December 2024. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 2015 "Accounting and Reporting by Charities" in preparing the annual report and financial statements of the charity.
The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity's governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2020.
## **Objectives and activities**
Hampshire & Isle Of Wight Tennis was registered as a Charitable Incorporated Organisation (CIO) in September 2023. The Equity Funds brought forward were transferred from Hampshire & IOW LTA (unincorporated association)
## **The Objects for which the Charity is established:**
The object of Hampshire & IOW Tennis is to promote community participation in healthy recreation in particular, but not exclusively, through the development, promotion and support of tennis and padel in the County of Hampshire and Isle of Wight, and is for the benefit of the inhabitants of the County.
By engaging with the whole community within Hampshire & IOW, including venues such as tennis clubs, leisure centres, community centres and schools, as well as stakeholders such as volunteers, players, coaches, officials, parents and teachers, Hampshire & IOW Tennis offers opportunities to a wide spectrum of local people. Activities focus on elements such as: charitable projects targeted in areas of economic and social deprivation; disability projects, including regular weekly sessions and community outreach; and taster sessions to help people try the sport of tennis.
## **Main achievements in period to 31st December 2024**
Hampshire & IOW Tennis developed a 3-year strategic plan during 2024, which will run from 2025 to 2027. However, work also began on those strategic objectives early, making rapid progress in the areas of participation, volunteering, governance and inclusion:
- the number of tennis venues who were members of Hampshire & IOW Tennis increased by 11% to 114
- there was a significant increase in padel courts to 21 (from 5)
- 100% compliance was achieved during our national governing body governance review
- 8 new Trustees were appointed during 2024
- 15 venues delivered sessions as part of a county-wide disability programme (14% increase)
The wider picture of people playing tennis in Hampshire & IOW is encouraging, with 84,850 adults now playing monthly (a 34% annual increase).There are also 14,805 children playing weekly.
As a new organisation, much time was spent developing relationships with future delivery partners, and planning outreach based upon elements such as Local Authority and Sport England priority delivery areas. This will ensure that the delivery is directed to the most appropriate and deserving geographic areas.
Hampshire & IOW Tennis had a clear strategic plan for 2024, dividing priorities into key areas such as participation, volunteering, finance, governance, competition, inclusion and performance. Of 36 objectives set for the year, 5 could not be progressed due to various reasons, 10 remained in progress and were carried over to 2025, and 21 were successfully completed.
## **Structure, Governance and Management**
Trustees are elected by the members at general meetings, however, they are welcome to apply at any time of the year and can be co-opted by the existing trustees. There is an open recruitment process, with the role publicly advertised on the Hampshire & IOW Tennis website. At all relevant events, the opportunity to volunteer with Hampshire & IOW Tennis is highlighted.
There are no bodies that are entitled to appoint trustees.
4
## **HAMPSHIRE & ISLE OF WIGHT TENNIS**
(Charitable Incorporated Organisation)
## **TRUSTEES REPORT Continued**
## **FOR THE YEAR ENDED 31ST DECEMBER 2024**
## **Structure, Governance and Management - Continued**
All new trustees receive a full induction, with training provided in the areas of:
- Trustee / fiduciary responsibility
- Safeguarding
- Equity, Inclusion and Diversity
- Organisational background
- Relationships with stakeholder organisation, e.g. the LTA
All trustees receive copies of the charity’s constitution, an organigram, a background description, and a glossary of common terms / acronyms. Meeting are also arranged with all paid staff.
Part of the induction is held in-person, part is completed via online module, and part is held via video meeting.
Hampshire & IOW Tennis operates the following structure:
- Member organisations
- Board of trustees
- Officers, e.g. Chair and Treasurer
- Charity Director
- Executive team – Administrative Manager, Development Manager and Performance Manager
- Lead roles, including EDI, Coaching and Padel (part voluntary, part paid)
- Coaching, officiating and captains
- Volunteers, e.g. senior team captains
Hampshire & IOW Tennis is itself a Member Organisation of the LTA.
## **Grant Making**
Grants are made to organisations that can develop projects providing a public benefit, for example:
- Increase the number of people playing tennis, or
- Retain people playing tennis who might otherwise lapse, or
- Increase the number of times that people regularly play tennis, or
- Increase the number of people playing tennis from targeted groups (such as people with disabilities, ethnic
- minorities, socially or economically disadvantaged, etc)
## **Finance Overview - 2023-24**
Overall, the total Income in 2024 was £275,492 and the total expenditure was £230,954,ending with a surplus of £44,538.This amount was added to the transfered equity from the closed Hampshire & IOW LTA of £202,638,making the closing funds carried forward for 2024 £247,176.
## **Reserves Policy**
Hampshire & IOW Tennis has a formal Reserves Policy, which is reviewed and approved annually. In consultation with the national governing body of tennis, as well as other charitable organisations similar to Hampshire & IOW Tennis, a policy of holding a maximum of two years’ full operating costs has been adopted. This prudence is due to the risk experienced during 2020/21, when the global pandemic resulted in the cessation of all sporting activity, and led to the cancellation of the Championships at Wimbledon. Although the All England Lawn Tennis Club had an insurance policy against this at that time, it does not for the future, meaning that a similar shock would lead to a major drop in income for the tennis family. It is therefore prudent to ensure that operations can continue, should such an incident recur.
## **Risk**
Hampshire & IOW Tennis maintains an ongoing risk register, which is reviewed at every board meeting. Given that there are two major sources of income for the charity, the principal risks are:
- any change that may occur in the charity’s ability to generate funds from corporate partners
- any change in the LTA’s approach to awarding grants to county organisations
However, neither of these are viewed as being likely, and all possible steps are being taken to ensure that the income sources remain stable and secure.
5
## **HAMPSHIRE & ISLE OF WIGHT TENNIS**
(Charitable Incorporated Organisation)
## **TRUSTEES REPORT Continued**
## **FOR THE YEAR ENDED 31ST DECEMBER 2024**
## **Trustees' Responsibilities**
The Charities Act 2011 require the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the CIO and of the surplus of the CIO for that period. In preparing those financial statements the trustees are required to:
- Select suitable accounting policies and apply them consistently
- observe the methods and principles in the Charities SORP 2015 (FRS 102).
- Make judgements and estimates that are reasonable and prudent
- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements.
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation. Select suitable accounting policies and apply them consistently
The trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the CIO. They are also responsible for safeguarding the assets of the CIO and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Trustees on : 15 April 2025
Signed on their behalf by:
Name : Roger Castle - Treasurer
6
## **HAMPSHIRE & ISLE OF WIGHT TENNIS**
(Charitable Incorporated Organisation)
## **INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS**
I report to the Trustees on my examination of the accounts of the above Charitable Incorporated Organisation ("the CIO") for the year ended 31 December 2024.
As the CIO's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
## **Responsibilities and basis of report**
I report in respect of my examination of Hampshire & Isle of Wight Tennis accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
Since Hampshire & IOW Tennis gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am a fellow member of the Association of Charity Independent Examiners, which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed :
Date : 16 April 2025
K Gomes FCIE MAAT Independent Examiners Ltd Unit 2,The Broadfields Business Centre Delling Lane ,Bosham PO18 8NF
7
## **HAMPSHIRE & ISLE OF WIGHT TENNIS**
(Charitable Incorporated Organisation)
## **STATEMENT OF FINANCIAL ACTIVITIES**
## **FOR THE YEAR ENDED 31ST DECEMBER 2024**
|**Notes**
**INCOMING RESOURCES**
**Incoming Resources from Generated Funds**
Donations & Legacies
**3a**
Charitable Activities
**3b**
Investment Income
**3c**
**TOTAL INCOMING RESOURCES**
**RESOURCES EXPENDED**
**Costs of Generating Funds**
Charitable Activities
**4a**
**TOTAL RESOURCES EXPENDED**
**NET INCOMING (OUTGOING) RESOURCES**
**TOTAL FUNDS CARRIED FORWARD**
Total Funds Transferred from Hampshire &
IOW LTA (unincorporated association 7th
Sept 2023)|Unrestricted
Restricted
**TOTAL**
Funds
Funds
**2024**
£
£
£
166,302
-
166,302
22,810
81,875
104,685
4,505
-
4,505|
|---|---|
||**193,617**
**81,875**
**275,492**|
||148,779
81,875
230,654|
||**148,779**
**81,875**
**230,654**|
||**44,838**
**-**
**44,838**
**202,638**
**-**
**202,638**|
||**247,476**
**-**
**247,476**|
Movements on all reserves and all recognised gains and losses are shown above. All of the organisation's operations are classed as continuing.
The notes on pages 10 to 13 form part of these financial statements.
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## **HAMPSHIRE & ISLE OF WIGHT TENNIS**
(Charitable Incorporated Organisation)
Registration Number 1204620
## **BALANCE SHEET**
## **AS AT 31ST DECEMBER 2024**
|**Note**
**Fixed Assets**
Tangible Assets
**2**
**Total Fixed Assets**
**Current Assets**
Debtors & Prepayments
**7**
Cash at Bank and in Hand
**6**
**Total Current Assets**
**8**
**NET CURRENT ASSETS**
**TOTAL ASSETS**less current liabilities
**9**
**NET ASSETS**
**Funds of the Charity**
General Funds
Restricted Funds
**5**
**Total Funds**
**Creditors:**amounts falling
due in more than one year
**Creditors:** amounts falling due within one
year|Unrestricted
Restricted
**31-Dec-24**
Funds
Funds
**Total**
£
£
**£**
-
-
-|
|---|---|
||**-**
**-**
**-**|
||6,880
-
6,880
262,928
-
262,928|
||**269,807**
**-**
**269,807**|
||22,331
-
22,331
247,476
-
247,476|
||**247,476**
**-**
**247,476**
-
-
-|
||**247,476**
**-**
**247,476**|
||247,476
-
247,476
-
-
-|
||**247,476**
**-**
**247,476**|
The financial statements were approved , authorised and signed on their behalf by:
Approved on : 15 April 2025
Signed on their behalf by Trustee :
Printed Name: Roger Castle - Treasurer
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## **HAMPSHIRE & ISLE OF WIGHT TENNIS**
(Charitable Incorporated Organisation)
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2024**
## **1. ACCOUNTING POLICIES**
## **Basis of Preparation & Assessment of Going Concern**
## **Basis of Preparation**
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) - (Charities SORP - FRS102) and the Charities Act 2011.
The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes.
## **Assessment of Going Concern**
Preparation of the accounts is on a going concern basis. The trustees consider that there are no material uncertainties about the Charity’s ability to continue as a going concern.
## **Incoming Resources**
## _**Recognition of Incoming Resources**_
These are included in the Statement of Financial Activities (SOFA) when:
▪ the charity becomes entitled to the resources;
▪ the trustees are virtually certain they will receive the resources; and
▪ the monetary value can be measured with sufficient reliability
## _**Incoming Resources with Related Expenditure**_
Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resource and related expenditure are reported gross in the SOFA.
## _**Grants and Donations**_
Grants and Donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
## _**Tax Reclaims on Donations and Gifts**_
Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate.
## _**Contractual Income and Performance Related Grants**_
This is only included in the SOFA once the related goods or services has been delivered.
## _**Gifts in Kind**_
Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable.
## _**Donated Services and Facilities**_
These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.
## _**Volunteer Help**_
The value of any voluntary help received is not included in the accounts.
## _**Investment Income**_
This is included in the accounts when receivable.
## _**Investment Gains and Losses**_
This included any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.
10
## **HAMPSHIRE & ISLE OF WIGHT TENNIS**
(Charitable Incorporated Organisation)
## **NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2024**
## **1. ACCOUNTING POLICIES (continued)**
## **Expenditure and Liabilities**
## _**Liability Recognition**_
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
## _**Governance Costs**_
Include costs of the preparation and examination of statutory accounts, the costs of the trustees meetings and cost of any legal advise to trustees on governance or constitutional matters.
## _**Grants with Performance Conditions**_
Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output.
## _**Grants Payable without Performance Conditions**_
These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the charity.
## _**Support Costs**_
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of the resources, e.g. allocating property costs by floor areas, or per capital employed, staff costs by the time spent and other costs by their usage.
## _**Investments**_
Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value.
## _**Pensions**_
Pension contributions are charged to the Statement of Financial Activities as they become payable.
## _**Unrestricted Funds**_
These funds can be used for the general objectives of the charity as set out in the trustees report. The movements of the unrestricted funds are given in the Statement of Financial Activities.
## _**Restricted Funds**_
These funds are where the donor has specified a purpose for the donation made. These restrictions arise as a result of things like grant funding for specific purposes, donation appeals for specific capital works projects.
## _**Designated Funds**_
These funds are funds set aside by the trustees out of unrestricted general funds for specific purposes or projects.
## _**Fixed Assets**_
Fixed Assets are capitalised if they can be used for more than one year and cost at least £2,500. They are valued at cost or, if gifted, at the value to the charity on receipt.
## _**Land & Buildings**_
Land and Buildings are initially valued and included within the accounts subsequently measured at cost or valuation, net of depreciation.
## _**Depreciation Expense**_
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
Freehold Land and Buildings 2% Straight Line Fixtures & Fittings Over 4 years
## **2. TANGIBLE FIXED ASSETS**
The charity do not hold any assets at this time.
11
## **HAMPSHIRE & ISLE OF WIGHT TENNIS**
(Charitable Incorporated Organisation)
## **NOTES TO THE FINANCIAL STATEMENTS (continued)**
## **FOR THE YEAR ENDED 31ST DECEMBER 2024**
## **3. INCOMING RESOURCES**
|**Note**
**a) Donations & Legacies**
Donations, Sponsorship
Other Income
**b) Charitable Activities**
Coaching
Grants
**7**
**c) Investment Income**
Interest Received
**4.RESOURCES EXPENDED**
**b) Charitable Activities**
Coaches
Clubs
Competitions
Community
Accountancy fees
Bank Charges
Bank Interest Paid
General Administration
LTA Affiliation fees
Marketing and promotional
Mileage
Office equipment (7508)
Office Stationery
Pension Costs
**10**
Manager
Safeguarding Officer
Sponsorship Consultant
Salaries
**10**
Telephone
Website, Software
Wimbledon Tickets Sponsorship Purchase|Unrestricted
Restricted
**TOTAL**
Funds
Funds
**31-Dec-24**
£
£
£
166,002
-
166,002
300
-
300|
|---|---|
||**166,302**
**-**
**166,302**|
||22,810
-
22,810
-
81,875
81,875|
||**22,810**
**81,875**
**104,685**|
||4,505
-
4,505|
||**4,505**
**-**
**4,505**|
||1,448
2,574
4,022
2,254
842
3,096
80,762
49,252
130,014
1,788
766
2,554
3,800
1,114
4,915
55
24
79
393
-
393
698
428
1,126
140
60
200
761
326
1,088
907
-
907
642
275
917
124
53
178
541
232
773
13,353
5,723
19,075
-
1,000
1,000
5,965
-
5,965
13,173
18,827
32,000
643
275
918
239
104
342
21,092
-
21,092|
||**148,779**
**81,875**
**230,654**|
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## **HAMPSHIRE & ISLE OF WIGHT TENNIS**
(Charitable Incorporated Organisation)
## **NOTES TO THE FINANCIAL STATEMENTS (continued)**
## **FOR THE YEAR ENDED 31ST DECEMBER 2024**
|**5. RESTRICTED FUNDS**|**Balance**|**Balance**|
|---|---|---|
||**01-Jan-24**
Income
£
£|Expenditure
Transfers
**31-Dec-24**
£
£
£|
|LTA Grant|-
81,875|81,875
-
-|
||||
||**-**
**81,875**|**81,875**
**-**
**-**|
||||
|**6. CASH AT BANK AND IN HAND**
Cash at Bank & in Hand
**7. DEBTORS AND PREPAYMENTS**
Debtors-HMRC
Club Loan||Unrestricted
Restricted
**Total**
Fund
Fund
**31-Dec-24**
£
£
**£**
262,928
-
262,928|
|||**262,928**
**-**
**262,928**|
|||Unrestricted
Restricted
**Total**
Fund
Fund
**31-Dec-24**
£
£
**£**
5,880
-
5,880
1,000
-
1,000|
|||**6,880**
**-**
**6,880**|
## **8. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
|Accruals
Sundry Creditors
Independent Examiner's Fee|Unrestricted
Restricted
**Total**
Fund
Fund
**31-Dec-24**
£
£
**£**
18,400
-
18,400
2,731
-
2,731
1,200
-
1,200|
|---|---|
||**22,331**
**-**
**22,331**|
## **9. CREDITORS: AMOUNTS FALLING DUE IN MORE THAN ONE YEAR**
The CIO held no long term liabilities during this or the previous financial period.
## **10. STAFF COSTS AND NUMBERS**
|Gross Wages & Salaries
Employer's National Insurance Costs
Pension Contributions
Average number of employees for the year:|**£**
32,000
-
773|
|---|---|
||**32,773**|
||**1**|
No employees received emoluments in excess £60,000
## **11. TRUSTEES AND OTHER RELATED PARTIES**
No payments were made to trustees or any persons connected with them during this financial period. No other material transaction took place between the organisation and a trustee or any person connected with them.
## **12. PUBLIC BENEFIT**
The CIO acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the CIO has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the CIO should undertake.
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