Trustees. Annual Report for the period Period start date Day oi Period end date Year ?n?4 Year From To Section A Reference and administration.details Charlty name Portsmouth Breast Can￿r Friends Oth•r names charity is known by NIA R•glst•r•d Charity numbor Ilf any) 1204605 Charlty's prlnclpal addross 8 Kintyre Road Portsmouth Postcode P06 3UH Namos of th• charlty trust••s who manage the charlty Dat•s •oted If not for who oar Trust•• nom• Office Ilf any) N•m• of p•rsc+n lor body) •ntltled olnt trust•• If a Bridget Nicholson Rachel Hibbert Karen Heather Chair of trustees Vice-chair of trustees Treasurer 10 12 13 14 15 16 17 18 20 Names of the trustees for the charlty, If any, (for example, any Custodian tfUSteos} Name Dates acted rf not for whola aar NIA TAR March 2012 Names and addresses of advlsers (Optional infomiatlon) o of adviser Name Address NIA Nam• of ¢hief executlv• or names of senlor staff members (Optional information) NIA Section B Structure, overnance and mana ement D•scriptlon of tho chaflty's trusts Foundation Model Constitution R8gistered by the Charity Commission on 06 S8ptsmber 2023 Type ofgoveming document How the charity is constituted Foundation Model Charitable Incorporated Organisation (CIO) Trustee selection methods Appointed by existing charity trustees. In s818Cting individuals for appointment as trustees, Ihe charity trustees have regard to the skills. knowledge and experience needed for the effective administration of the charit l 6lblWVS1 Vy LI¥LLru Addltlonal gov•rnanoa Issu08 (Optlonal Informatlon) Day-to-day njnning is carried out by 3 trustees with assistance from small number of other volunteers who mak8 thems81ves available for feedback, help with the website and marketing, and organising social aV8nts. You may choos• to include additional infomation, where relevant, about-. policies and procedures adopted for the induction and training of trustees- the charity's organisational structure and any wid8r neI￿Ork with which the charity works., • relationship wsth any related parties; trustees, consideration of major risks and the system and procedures to manage them. We have maintained a trusting relationship wlth clini¢aS staff at the hospital and are in ￿gUlar contact with the Breast Unit and with the Portsmouth Hospital Charity over matters of interest to our mulual beneficiaries. This enables us to identify areas of need, avoid duplication of effort and target resources appropriately. Section C Ob'ectives and activities The objects ofthe CIO are.. for public benefit, the reliaf of people in need following a breast canc8r diagnosis, who live andlor are having treatment in the Portsmouth area of the UK, in particular by providing opportunrties for them to aC￿sS companionship and support, accurate and up-to-date information, aTr signposting to appropriate services. Summary ofthe objects ofthe charity set out in its governlng document TAR Marth 2012 The trustees have given due regard to the Charity Commission guidance on public benefit when exercising any powers or duties to which th& guidano is relevant, and in planning and delivering its activit18S. The following activities have been undertaken: Provision of monthly in-p8rson meetings for people who have had a breast cancer diagnosis living or having treatment in the Portsmouth area. In order to make it as easy as possible for people to attend, the meeting vènue is close to local bus and train services. It is fully accessible and there is ample parking. Meetings are free to attend as people 8XP8riencing can￿r often face additional financial pressures. Th8 meetings providè an opportunity for people to talk with others who have faced similar challeng8s and to give and receive peer support. This companionship can reduce the sense of isolation and distress eXperIen￿d after a cancer diagnosis. People can also get infomiation and support for specific chall8nges resulting from their diagnosis and treatment. Summary ofthe maln actlvltles undèrtakan for tho publlc benoflt In ralatlon to these objects Ilnclude within thls sectlon tho statutory dacl#ratlon that trustses have had regard to the guldance l¥sugd by th• Charlty Commlsslon on publ1¢ benafft) Provision of a private, moderated Facebook group to allow people to connect outsid8 of meetings. This means that those who cannot attend in person because of treatment, childcar8 or other barriers can still find infomation and support. Provision of a website which includes signposting to the charity's events and to other sour￿$ of support, including clinical staff at th8 hospital and other twsted agenaes. Provision of a phono lin8 for people who are unable to accass the website or Fac8book group. This phone line is not a counselling se￿ice but is used to help to connect people to appropriate local support. Visiting speakers. The charity has maintained its trusting relalionships with the team at the Breast Unit in Queen Alexandra hospital, and has hosted hospital staff for question-and-answer sessions at its monthly meetings, including a consultant breast surgeon, a specialist nurse and a Clinical psychologist. A Christmas social event and meal. 2 fully funded physical activity and wellbeing retreat days. Maintenance of a VA)rking partnership with a local branch of the Women's Institute, to ensure a supply of drain bags and cushions to the Breast Unit at Queen Alexandra hospital for people undergoing breast can￿r surgery. Addftlonal dotslls of objèctiv•s and actlvitles (Optlonal Infomiation) TAR March 2012 We appreciate the help we have had from people wilhin the support group with organising social events. helping to moderate the Fa￿book group, updating our website, and obtaining marketing materials. We are also very grateful forthe kind and compassionat8 way in which existing participants in the group welcome new people appropriately and wannly. We endeavour to cr8ate a safe and accepting environment where people feel able to talk and feel heard and understood, and we are assisted in this by the ￿-operatiOn and team spirit of other participants. You may choose to include further statements, where relevant, about: policy on grantmaking., policy programme related investment- We thank everyone who has donated to the charity to help with our running costs via speaking events, Just Giving and personal donations. This has meant that we have not needed to conduct additional fundraising activitiès, which is greatly appr8ciated by our small 18am. We thank Macmillan for providing funding for our retreat days and helping us to cover some of our initial setup and running costs. contribution made by volunteers. We thank our colleagues at the Women's Instituts for their ongoing support of the hospital, and for allowing us to label their craft work with our details to help patients find our support group. Section D Achievements and performance TAR March 2012 Section D Achievements and performance The charity won the Portsmouth Inspiring Volunteers Award 2024 (sponsored by Portsmouth City Council) in the Health and Inclusion category, in recognition of the 5UPPOrt provided on a voluntary basis by participants in the group. Summary ofthe main achievèments of tha ¢harlty during the year The charity successfvlly delivered physical activty and wellbeing retreat days, providing additional practical support and infomation for 8nty-one peop18 undergoing or recovering from treatment. These events, funded by a grant from Macmillan, re￿iVed outstanding feedback from those who participated. Studies show that being physically active can significantly reduce recJJrrence of breast canc8r, and these retreat days aimed to empower attendees with knowledge and confidence to have a try at a variety of activities to support their ongoing health. We hosted another visit from one of the consultant surgeons and an adVan￿d nurse practitioner to answer patients, questions and enhance our partnership with NHS services. This was attended by forty people, quarter of whom were first-time visitors. We also visited the team of specialist nurses at the Breast Unit at Queen Alexandra Hospital to infomi them about our ServI￿S and to help with signposting. A visit to the monthly meeting from the hospital's Clinical Psychologist enabled members to leam about availabl8 local services and when to seek help. 34 people attanded this meeting, wtth roughly a third attending the group for the first time. Our main activity is our monthly meetings, which have continued throughout the year and have attracted new attendees each month. The facl thal the group attracts newly diagnos8d people is in part the result of the Br8ast Unit at the hospital signposting people to our meetings. W8 ensure that n&w people are welcomed appropriat8ly and are able to tslk about their experiences at a pace that feels right for them. Our private Facebook group has continued to grow in size to 165 members at the end of March 2025, and is actively used to provide support and information to local people. TAR March 2012 Section E Financial review Brlef statsm?nt of the charity's pollcy on reserves The charity keeps a financial reserve to ensure that the group can operate sustainably ft)r future beneficiaries. It relies on private donations for its ongoing funding, which can be diffi(xJlt to predict. Opportunities for grant funding have reduc8d across the sector. Beneficiaries have all had a cancer diagnosis, and although th8y may wish to fundraise for the group. the main focus ofth6 group is to offer support. While we appreciate and encourage people who wish to give back to the charity through fvndraising, we never want to put people under pressure to fundraise. The charity will keep suffici8nt financial reserves to opèrate its core activities for a period of 12 months, a sum of approximately £1236. At the end of the year the charity had £2659 in unrestricted funds, which exceeds the res81NI8. As the Charity's payments slightly exceeded receipts from donations this year, it is anticipated that it will continue to reduce the surplus. No action will be taken at present regarding the excess in reserves. The level of reseNes will b8 reviewed at next year end. Details of any funds matsrlally In doflclt Furth•r flnancjal rovlew detalls (Optlonal Infomwtlon You may choose to include additional information, wher@ relevant about.. the charity's principal sources of funds (including any fundraising); how 8xpenditure ha5 supported the key objectives of the charity. inv8stment policy and objectives including any ethical inv8stm8nt F)olicy adopted. Section F Other optional information Section G Declaration TAR March 2012 The trustees declare that thèy have approved the trustaes, report above. Slgn•d on b•hall of the charlty's trustses Signature{s) Full name(s) Position (eg Socretary. Chair. atc) Bridget Nicholson Chair of Truste8S Rachel Hibbert VI￿ Chair of Trustees Dato TAR March 2012 CHARITY COMMISSION FOR ENGLAND AND WAIEg Pon$mouih Breast Cancèr Frletids Recelpts and payments accounts CC16a For the period from To 0110412024 31n13r2025 Section A Receipts and payments Unr•Stri￿¥d fvnds R•strict•d lunds Endowm•ni lunds Total funds Last year 10 th¢ D￿r*I¢ to lh¢ n¢•re•if to the neDi•4t £ ro the n•oresi£ A1 Receipts tbnabon from 1,093 1.093 MJcm111an 2.669 tota ross Incon or AR) 1.093 1.093 5,671 s•1 an Is•e tabl•l. nv•sim•n sa Total r•¢•lpts 1,09J A3Pa •nts Rorrfn hire 676 102 330 76 S78 102 330 76 $78 99 'ebsite InllurDnce chrf1thi￿ ￿¢1)1 eVen1¢xp¢n￿ r•trtrfyi da Maitnois lor CUBhiong and dmin 96 176 1.549 26 1,JZO 26 2.169 60 947 Sub wtal 1I49 A4 Ass•t and inv•stm•nt urchas•s s•• tabl• Cord R43#er Motyile Phono 199 90 Sub total 289 rotalpayments 2.869 N•t ofr•¢•1pt￿fPQYrn0nts) AS Transf•rs b•￿••￿ funds A6 Cash lunds lasi y•ar •nd Cash funds thls year end TAR Marth 2012 Section B Statement of assèts arKI liabililies at the end of the period Unrèstrret funds to n•ar•it¢ Restricted nds Endowmènt tDn•arNtt B1 Cash fund* Tor*c35n Total cash fund$ 2.$59 iSJrtiJ I Utyrn5ty5cthd ds Restr5¢ted funds tonMr•8tt Endowm•nt lunds t6n•Jr••tt Pundto Wmch Cc•tl*)pODMII 83 Inve•trnènt a¥• FU•OtOWNCh J•¥•l bblon B4 As¥￿$ r•t&lned lor the charfty'j own uaè 1•7 Fundto>**h Amountdu• ¥MTrdU• Dèt.7115 B5 Llablliti¢• Swd byonD LWSt•ts Pnnt Nam• Dat• of Bné Ni¢hohM Ch>'ofTN*i••s ar•n W•atr•r r•a%ur•r TAR Mar¢h 2012