Trustees, Annual Report for the period
Period start date
Period end date
Year
From
To
Section A
Reference and administration details
Charity name
Portsmoulh Breast Cancer Friends
Othor names charity Is known by
NIA
Registered charity number (if any)
1204605
Charity's principal address
8 Kintyre Road
Portsmouth
Postcode
P06 3UH
Names of the charity trustees who manage the charity
Trustèe name
Office Irf any)
Dates acted if not for
wholt
ear
Name of person (or body) entitled
toa
oint trustee
if a
Bridget Nicholson
Rachel Hibbert
Karen Heather
Chair of tnjslees
Vice-chair of trustees
Treasurer
10
12
13
14
15
16
17
18
19
20
Names of the trustees for the charity, if any, (for example, any custodian Irustees)
Name
Dates acted if not for whole
ear
NIA
TAR
March 2012

Names and addresses of advisers (Optional information)
e of adviser
Name
Address
NIA
Name of chief executive or names of senior staff members (Optional infomiation)
NIA
Section B
Structure,
overnance and mana
ement
Description of the charity's trusts
Foundation Model Constitution
Registered by the Charity Commission on 06 September 2023
Type of goveming documenl
How the charity is constituted
Foundation Model Charitable Incorporated Organisation (CIO)
Trustee selection methods
Appoinled by existing charity trustees. In selecting individuals for
appointment as trustees, the Gharily trustees have regard to the skills,
knowledge and experience needed for the effective administration of the
chari
Additional governance issues {Optlonal information}
You may choose lo include
Day-to-day running is carried out by 3 trustees with assistance from a
additional information, where
small group of other volunteers who make themselves available for
relevant, about..
feedback, help with the website and markeling, and organising social
events.
policies and procedures
adopted for the induction and
training of trustees.,
the charity's organisational
structure and any wider
network with which the charity
works.,
We have developed a trusting relationship with clinical staff al the hospital
and are in regular contact with the Breast Unit and with Ihe Portsmouth
Hospital Charity over matters of interest to our mutual beneficianes. This
enables us to identify areas of need, avoid duplication of effort and target
resources appropriately.
relationship with any related
parties.,
trustees, consideration of
major risks and the system
and procedures to manage
them.
TAR
March 2012

Section C
Ob'ectives and activities
The objects of the CIO are.. for public benefit. the relief of people in need
following a breast cancer diagnosis, who live andlor are having treatment
in the Portsmouth area of the UK, in particular by providing opportunilies
for them to access companionship and support, accurate and up-to-date
information, and signposting to appropriate seNices.
Summary of the objects of the
charity set out in ils
governing document
The trustees have given due regard to the Charity Commission guidance
on public benefil when exercising any powers or duties to which the
guidance is relevant, and in planning and delivering its activities.
The following activities have been undertaken=
1. Provision of monthly in-person meetings for people who have had a
breast cancer diagnosis living or having treatment in the Portsmouth
area. In order to make it as easy as possible for people to attend. the
meeting venue is close to local bus and train seNices. It is fully
accessible and there is ample parking. Meetings are free to allend as
people experiencing cancer often face additional financial pressures.
The meetings provide an opportunity for people to talk with others
who have faced similar challenges and to give and receive peer
support. This companionship can redu￿ the sense of isolation and
distress experienced after a cancer diagnosis. People can also get
information and support for specific Ghallenges resulting from their
diagnosis and treatment.
2. Provision of a private, moderated Facebook group lo allow people to
connect outside of meetings. This means thal those who cannot
attend in person because of treatment, childcare or other barriers can
still find information and support.
Summary of the main
activities undertaken for the
public benefit in relation lo
these objects {include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on publi
benefit)
3. Provision of a website which inclLrdes signposling to the charity's
events and to other sources of support, including clinical slaff at the
hospital and other trusted agencies.
4. Provision of a phone line for people who are unable lo access the
website or Facebook group. This phone line is nol a counselling
service but is used to help to connect people to appropriate local
support.
5. Visiting speakers. The charity has developed trusting relationships
with the team at the Breast Unil in Queen Alexandra hospital, and
has hosted hospital staff for question-and-answer sessions at its
monlhly meetings, including a consultant breast surgeon, an
advanced nurse practitioner and a research co-ordinator.
6. Visits from other services in the community, including a yoga
instructor, and a represenlalive of a charity offering alternative
prosthetics.
7. A Christmas social event and meal. An access fund is provided for
people who are unable lo self-fund.
8. Development of a working partnership wtth a local branch of the
Women's Instilule, to ensure a supply of drain bags and cushions to
the Breast Unil at Queen Alexandra hospital for people undergoing
breast cancer surgery.
TAR
March 2012

Additional details of objectives and activities {Optional infomiation}
We appreciate the help we have had from people within the support
group with organising social events, helping lo moderate the Facebook
group, updating our website, and obtaining marketing materials. We are
also very grateful for the kind and compassionate way ir7 which existing
participants in the group welcome new people appropriately and warmly.
We endeavour to create a safe and aC￿pting environment where people
feel able to talk and feel heard and understood, and we are assisted in
this by the C￿OperatIon and team spirit of other participants.
You may Ghoose to include
further statements, where
relevant, about..
policy on grantmaking.,
policy programme related
investment.,
Gontribulion made by
volunteers.
We thank the previously existing support group, 'Portsmouth Breasl
Friends,, for its kind donation of £1,190.93 on closure of its accounts.
We thank our colleagues al the Women's Institute for their ongoing
support of the hospital, and for agreeing to have our labels put on their
drain bags and cushions to help patients find our support group.
TAR
March 2012

Section D
Achievements and performance
Summary of the main
achievements of the
charity during the year
Shortly prior to the charity being registered with the Charity Commission, our
monthly meetings moved to the current venue, which is more suitable for
people's needs than previous temporary venues. The venue is comfortable,
accessible and welcoming, and helps us to create a safe and suitable
environment for our activities.
This was the first year that the charity has been registered, and a
considerable amount of effort has been put into developing the policies,
slruclures and procedures to enable the charity to work effectively and safely.
As the charity has grown out of an informal community group, it has been
important to consult with existing attendees lo provide reassurance that main
activities will continue and to communicate clearty about future plans. At the
same time. il has been vital to ensure that the charity can meet the needs of
its current and future beneficiaries, which has involved some minor changes.
The trustees have been supported by a small group of volunteers who
undertake a range of tasks from practical assistance at meetings, updaling
the website, design and printing for our marketing, and moderating the private
Facebook group.
Our main activity is our monthly meetings, which have continued throughout
the year and have attracted new attendees each month. The fact that the
group attracts newly diagnosed people is in part Ihe result of the Breast Unil
at the hospi181 signposting people to our meetings. We have inlroduced some
guidelines for members to help ensure thal new people are welcomed
appropriately and are able to talk about their experiences at a pace that feels
right for them.
The number of people active in our private Facebook group has increased by
over one third over the seven months since the charity registered. with 123
members active al the end of March 2023. This group also has guidelines for
members to help us to keep people safe online and when meeting with
people in person.
Over the course of the year, the charity has proactively reinvigorated its
relationships with key clinical and support staff at Queen Alexandra hospital.
There are now clear lines of communication with the Breast Unit, the
Macmillan Centre, local psychological services, the Portsmouth Hospital
Charity, and the Personal and Public Involvement (research) team. This will
assist us with signposting and information for people using our services, and
allows us lo work collaboratively with local NHS servI￿s.
Our close relationship with the Breast Unit enabled us lo host a visit from one
of the consultant breast surgeons and an adVan￿d nurse practitioner
working across oncology and the Breast Unit, to answer questions and offer
guidance.
We have also developed an effective working relationship with a local
Women's Institute {Wll group who make drain bags and cushions for the
hospital. We assist the Wl by collecting and transporting their items to the
hospital so that the Breast Unit is kept slocked.
The charity suc￿SsfUllY bid for grant funding to assist wrth set-up costs and
lo provide 2 relreat days in 2024.
The charity has Set up a Just Giving account and purchased a card reader to
make it easier to accept donations.
TAR
March 2012

Section E
Financial review
Brief statement of the
charity's policy on reseThies
The charily needs to keep a financial reserve lo ensure that the group
can operale sustainably for future beneficiaries. 11 mainly relies on private
donations for its ongoing funding, which can be difficult to predict.
Occasionally the charity may be able to apply for grant funding, but this is
not a guaranteed source of income. Beneficiaries have all had a cancer
diagnosis. and although they may wish to fundraise for the group, the
main focus ofthe group is to offer support. While we appreciate and
encourage people who wish to give back to Ihe charity through
fundraising, we never want to put people under pressure to fundraise.
The charity will keep sufficient financial reserves to operale its core
activities for a period of 12 months, a sum of approximately £1236.00. At
the end of the year the charity had £2886.00 in unrestricted funds, which
exceeds the reserve. As the Gharily is new and still developing its
fundraising strategy, no aclion will be laken at present regarding the
excess in reserves. If the evaluation of the Gharity s retreat days shows
that these have a significant positive impact, funding will be needed if
they are to continue. The level of reserves will be reviewed at next year
end.
Details of any funds materially
in deficit
NIA
Further financial review details (Optional Infomiation)
You may choose to include
additional information, where
relevant about-
the charity's principal
sourGes of funds (including
any fundraisingl-
how expenditure has
supported the key objectives
of the charity,.
investment policy and
objectives including any
ethical investment policy
adopted.
TAR
March 2012

Section F
Other optional information
Section G
Declaration
The trustees declare that they have approved the trustees, report above.
Signed on behalf of the charity's trustees
Signature(s)
Full name(s}
Position (eg Secretary, Chair,
etc)
Bridget Nicholson
Rachel Hibbert
Chair of trustees
Vice Chair of Trustees
Date
TAR
March 2012

CHARITY IOMMISSIOM
FOR INGLAND AND WALI&
Portsmouth Breast Cancer Frlet)ds
Receipts and payments accounts
CC16a
For the ￿n0d
from
To
(hYC912ll23
3110312024
Section A Receipts and payments
Unrestnct•d
lunds
to the Theare
Restricied
funds
Endowment
lunds
Total fttnds
Las( year
to the n•oreJt£
10 IhÈ near••tC
tolht n•afè*t É
iothe theaTeJi E
A1 R•c•ipts
Dmatson IrLYn pre*ty
Pnyate ¢*Jna*￿Tr5
MtsrThilLJn
1.191
2.669
1869
Sub totai{Gross income for
AR)
IQ02
2,689
&671
A2 Asset and inwstrrnm sal•%
Isee ta￿¢1.
Sub total
Total receipts
3.002
2.66Q
&S71
A3Pa
nts
R(om hire
Matketin
Website
Insuraice
Chri8trnths s￿181 eventexpenz¢¥
ReirBJhmerng
576
576
96
116
Sub total
83
947
A4 A￿•t and In*￿ment
wrchas•s, Is•• table)
Cud Rea¢Jer
e4)11? P￿e
199
9Q
281
Sub total
Total payments
116
1,120
1,236
Net of receipts/(payments)
AS Trwtsfvr5 b•tw••n funds
A6 Cash lunds last ￿ar ènd
Cash fvnds rhis year end
2,886
1.549
4,43
2.886
1.549
4.435
TAR
Mareh 2012

Section B Statement of assets and lialx.lilies at the end of the period
Vnrestricts4
R+Str￿.¢d
lunds
)TrDir••it
nds
towar••i¢
Bl Cagh lunda
2.•1È
¥Xn41al Grjm
rot&1 cash funds
funds
furnls
fvnth
D￿L￿14
B3 *w•8bnfnt a8•
B4 AS￿1& rètthw¥Jd iorthe
iity's
X13WII
107
Deiails
B6 Liabiliti•&
on
Sp¥*0 by twJwU5t•￿ c
bèwofal *+th￿l
DI￿01
wal
BTrd Ni¢hds0Tr,ehatrfTryth•5
ethT. Treasutyr
TAR
March 2012