Digitally Signed Document Document ID: E93636F9E88466
Document Details
| Filename: | E214-Charities report - 25.2-CHA.PDF |
|---|---|
| Client of: | Alvis & Company (Accountants) Ltd |
Signature Details
| Name: | Nicola Brown |
|---|---|
| Email: | nicola.brown@epsomandewellcolts.co.uk |
| Date & Time: | 27/02/2026 08:09:38 AM (GMT) |
| IP Address: | 81.141.104.138 |
| Signing Statement: | Nicola Brown confirms that the information is correct and complete to the best of their knowledge and belief. |
Digital Certificate
The approved PDF file has been digitally certified.Please check the Digital Certificate information in your PDF viewer to verify the Digital Certificate authenticity and the PDF has not been tampered with.
| On behalf of: | Alvis & Company (Accountants) Ltd |
|---|---|
| PDF digital certificate: | IRIS Software Group Limited |
| Digital certificate issued by: | GlobalSign |
Please keep a copy of this document for your records.
REGISTERED COMPANY NUMBER: 13571776 (England and Wales) REGISTERED CHARITY NUMBER: 1204598
Report of the Trustees and Financial Statements
for the Year Ended 31 May 2025
for
EPSOM & EWELL COLTS FOOTBALL CLUB LIMITED (A COMPANY LIMITED BY GUARANTEE)
Alvis & Company (Accountants) Limited 143 Station Road
Hampton Middlesex TW12 2AL
EPSOM & EWELL COLTS FOOTBALL CLUB LIMITED
Contents of the Financial Statements for the Year Ended 31 May 2025
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 3 |
| Independent Examiner's Report | 4 | ||
| Statement of Financial Activities | 5 | ||
| Balance Sheet | 6 | to | 7 |
| Notes to the Financial Statements | 8 | to | 13 |
| Detailed Statement of Financial Activities | 14 | to | 15 |
EPSOM & EWELL COLTS FOOTBALL CLUB LIMITED
Report of the Trustees for the Year Ended 31 May 2025
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 May 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
Our purpose is to provide access to grassroots football in the community, specifically local children between the ages of 8 and 17. Our provision includes weekly coaching and weekend matches, for our members during the football season.
We strive to be an inclusive and diverse charter standard club, committed to providing a safe and fun environment that allows players, coaches and managers to develop their skills and enjoy a positive experience with our football club.
ACHIEVEMENTS AND PERFORMANCE
Membership
In 2024-25 we successfully fielded 76 teams during the season and served over 1,000 members, comprising:
| Girls Youth: | 20 teams |
|---|---|
| Women's: | 3 teams |
| Mixed Youth: | 52 teams |
| Men's: | 1 team |
FA 3 Star Accreditation
In March 2025 we were delighted to have our the three star accreditation rating from the FA renewed.
Technology
During 2024-25 we implemented the following technology changes to meet the needs of the club and to improve the efficiency and effectiveness of club operations:
-
Team Fee Pay (TFP) - we transferred to a comprehensive new club management system, Team Fee Pay (TFP), to manage operations including membership payment system, communications, and to enhance the provision of management information available to the Trustees, including the membership, teams, safeguarding, and finances.
-
We moved from a spreadsheet based book keeping system to a cloud-based accounting software to provide efficient and effective processes for managing finances, such as invoicing and bank reconciliations and to enable regular financial management information.
-
VEO camera - we purchased a VEO camera, which gives our teams the opportunity for analysis to aid player and coach development.
-
We adopted the email marketing platform, Constant Contact, to improve management of member and supporter communications, in line with GDPR and our policies.
Venues
For 2024-25 we lost a major training venue, (Blenheim High School), which had provided a cost-effective venue for over 20 years and had to find new training venues in an already saturated market. We found solutions in purchasing our own floodlights to use at Nescot, with partial funding from the Football Foundation.
During 2024-25, the plans for the new 3G pitch at Gyn School were approved, with us as the community partner. Building work commenced during the summer of 2025 with a planned completion of October 2025.
Page 1
EPSOM & EWELL COLTS FOOTBALL CLUB LIMITED
Report of the Trustees for the Year Ended 31 May 2025
FINANCIAL REVIEW
This year we appointed new Accountants: Alvis & Co, and, at the same time, we migrated our financial records onto Xero, an accounting software package that is helping us digitalise our records, make efficiencies in bookkeeping and providing reporting and forecasting tools to track our financial health and inform our decision making with up to date numbers.
The Club concluded the financial year to 31 May 2025 with net assets of (£5,722) and cash resource of £30,733. During the year, the club purchased tangible assets, specifically portable Floodlights for £34,597, of which £18,602 was funded by the Football Foundation and a VEO camera at £1,114.
For the Year ended 31 May 2025 the Club sustained a loss of £32,945 this follows a loss of £30,792 in 23/24.
Total income for the year was £278,223, this is an increase of £54,095 on the year ended 31 May 2024, mainly due to the increase in members and slight increase in fees. Total income for the year comprised mostly of membership fees at £235,882. For the first time we raised money through club events, with £6,862 being raised through our Christmas Raffle and End of Year Awards events.
In addition, the club received other Income of £35,479 comprising Grants, restricted and unrestricted, from several sources, including the Football Foundation, CAF, Brickability and Community Foundation Surrey, as well as sponsorship income of £9,450 from our Primary Sponsor, Jewel Group.
Expenditure for the year comprised expenditure on Charitable Activities of £291,675, an increase of £58,552 on the previous year, and Administrative Costs for the year totalled £18,737, decreasing £124 compared to the year before. Our biggest expenditure line item continues to be Venue Hire, at £186,324, up £30,282 on prior year, and an increase of £77,104 on 2 years prior. The club invested in a new Coaching partnership this season with MW Coaching, supporting our newly established teams, spending £10,710 during the year ended 31 May 25.
Overall, unexpected events during the year led to unplanned expenditure, in particular, the sudden loss of Blenheim School at the start of season 2024-25, which had provided a long standing affordable midweek training venue for many of our teams. The club faced the need to find replacement venues at short notice and made a capital investment of £34,597 in new floodlights for use at Nescot to expand and enhance the training facility there. Fortunately, grant funding of £18,600 was secured from the Football Foundation to cover some of this unplanned expenditure.
To address the financial losses sustained in 24-25, we have taken action for 25-26 to raise income and reduce costs. In particular we have raised our membership fees for season 2025-26, and, following completion of the new all weather pitch in October 2025 at Glyn School, we have secured access to an affordable training venue, which will reduce our need to use other, higher cost venues. For 25-26 we are rationalising our training venues usage, focusing on those providing best value, in order to bring costs down.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Organisational structure
The Club is run by the Board (whose membership comprises eight Trustees) supported by an additional Director and two Committee Members (fixtures secretaries).
Decision making
The Board of Trustees meets 4-6 times a year to review activity and performance against objectives, financial, operational and legal compliance.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number
13571776 (England and Wales)
Page 2
EPSOM & EWELL COLTS FOOTBALL CLUB LIMITED
Report of the Trustees for the Year Ended 31 May 2025
Registered Charity number 1204598
Registered office
143 Station Road Hampton Middlesex TW12 2AL
Trustees
N J Brown J C Clogg S C Howard A M Malyon T R Moore P M Russell L K Taylor K D Topson
Independent Examiner
Alvis & Company (Accountants) Limited 143 Station Road Hampton Middlesex TW12 2AL Approved by order of the board of trustees on ............................................. and signed on its behalf by:
................................................................. N J Brown - Trustee
Page 3
Independent Examiner's Report to the Trustees of Epsom & Ewell Colts Football Club Limited
Independent examiner's report to the trustees of Epsom & Ewell Colts Football Club Limited ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 May 2025.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Association of Chartered Certified Accountants, which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mollie Lucas The Association of Chartered Certified Accountants
Alvis & Company (Accountants) Limited 143 Station Road Hampton Middlesex TW12 2AL
Date: .............................................
Page 4
EPSOM & EWELL COLTS FOOTBALL CLUB LIMITED
Statement of Financial Activities for the Year Ended 31 May 2025
| Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 2 1,769 Charitable activities 5 Charitable Activities 235,882 Other trading activities 3 16,622 Investment income 4 528 Total 254,801 EXPENDITURE ON Raising funds 756 Charitable activities Charitable Activities 310,412 Total 311,168 NET INCOME/(EXPENDITURE) (56,367) Transfers between funds 12 18,602 Net movement in funds (37,765) RECONCILIATION OF FUNDS Total funds brought forward 27,223 TOTAL FUNDS CARRIED FORWARD (10,542) |
Restricted funds £ 23,422 - - - 23,422 - - - 23,422 (18,602) 4,820 - 4,820 |
31.5.25 Total funds £ 25,191 235,882 16,622 528 278,223 756 310,412 311,168 (32,945) - (32,945) 27,223 (5,722) |
31.5.24 Total funds £ 352 213,116 9,450 1,210 224,128 - 254,920 254,920 (30,792) - (30,792) 58,015 27,223 |
|---|---|---|---|
The notes form part of these financial statements
Page 5
EPSOM & EWELL COLTS FOOTBALL CLUB LIMITED
Balance Sheet 31 May 2025
| Unrestricted Restricted fund funds Notes £ £ FIXED ASSETS Tangible assets 9 28,421 - CURRENT ASSETS Debtors 10 4,307 - Cash at bank 25,912 4,820 30,219 4,820 CREDITORS Amounts falling due within one year 11 (69,182) - NET CURRENT ASSETS/(LIABILITIES) (38,963) 4,820 TOTAL ASSETS LESS CURRENT LIABILITIES (10,542) 4,820 NET ASSETS (10,542) 4,820 FUNDS 12 Unrestricted funds Restricted funds TOTAL FUNDS |
31.5.25 Total funds £ 28,421 4,307 30,732 35,039 (69,182) (34,143) (5,722) (5,722) (10,542) 4,820 (5,722) |
31.5.24 Total funds £ - 3,171 26,452 29,623 (2,400) 27,223 27,223 27,223 27,223 - 27,223 |
|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 May 2025.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 May 2025 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
Page 6
continued...
EPSOM & EWELL COLTS FOOTBALL CLUB LIMITED
Balance Sheet - continued 31 May 2025
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. N J Brown - Trustee
The notes form part of these financial statements
Page 7
EPSOM & EWELL COLTS FOOTBALL CLUB LIMITED
Notes to the Financial Statements for the Year Ended 31 May 2025
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Plant & Equipment - Straight line over 5 years Computer equipment - Straight line over 3 years
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. DONATIONS AND LEGACIES
| DONATIONS AND LEGACIES | ||
|---|---|---|
| Donations Grants |
31.5.25 £ 1,769 23,422 25,191 |
31.5.24 £ 352 - |
| 352 |
Page 8
continued...
EPSOM & EWELL COLTS FOOTBALL CLUB LIMITED
Notes to the Financial Statements - continued for the Year Ended 31 May 2025
2. DONATIONS AND LEGACIES - continued
Grants received, included in the above, are as follows:
| The Football Foundation Community Foundation Surrey 3. OTHER TRADING ACTIVITIES Fundraising events Veo hire Sponsorships 4. INVESTMENT INCOME Deposit account interest 5. INCOME FROM CHARITABLE ACTIVITIES Activity Club membership fees Charitable Activities 6. NET INCOME/(EXPENDITURE) Net income/(expenditure) is stated after charging/(crediting): Depreciation - owned assets |
31.5.25 £ 18,602 4,820 23,422 31.5.25 £ 6,862 310 9,450 16,622 31.5.25 £ 528 31.5.25 £ 235,882 31.5.25 £ 7,290 |
31.5.24 £ - - - 31.5.24 £ - - 9,450 9,450 31.5.24 £ 1,210 31.5.24 £ 213,116 |
31.5.24 £ - - |
|---|---|---|---|
| - | |||
| 31.5.24 £ - - 9,450 |
|||
| 9,450 | |||
| 31.5.24 £ - |
7. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 May 2025 nor for the year ended 31 May 2024.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 May 2025 nor for the year ended 31 May 2024.
Page 9
continued...
EPSOM & EWELL COLTS FOOTBALL CLUB LIMITED
Notes to the Financial Statements - continued for the Year Ended 31 May 2025
| 8. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted Restricted fund funds £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 352 - Charitable activities Charitable Activities 213,116 - Other trading activities 9,450 - Investment income 1,210 - Total 224,128 - EXPENDITURE ON Charitable activities Charitable Activities 254,920 - NET INCOME/(EXPENDITURE) (30,792) - RECONCILIATION OF FUNDS Total funds brought forward 58,015 - TOTAL FUNDS CARRIED FORWARD 27,223 - 9. TANGIBLE FIXED ASSETS Plant & Computer Equipment equipment £ £ COST Additions 34,597 1,114 DEPRECIATION Charge for year 6,919 371 NET BOOK VALUE At 31 May 2025 27,678 743 At 31 May 2024 - - |
Total funds £ 352 213,116 9,450 1,210 224,128 254,920 (30,792) 58,015 27,223 Totals £ 35,711 7,290 28,421 - |
|---|---|
Page 10
continued...
EPSOM & EWELL COLTS FOOTBALL CLUB LIMITED
Notes to the Financial Statements - continued for the Year Ended 31 May 2025
| 10. | DEBTORS: AMOUNTS FALLING DUE | WITHIN ONE YEAR | WITHIN ONE YEAR | |||
|---|---|---|---|---|---|---|
| 31.5.25 | 31.5.24 | |||||
| £ | £ | |||||
| Trade debtors | 987 | - | ||||
| Prepayments and accrued income | 3,320 | 3,171 | ||||
| 4,307 | 3,171 | |||||
| 11. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||||
| 31.5.25 | 31.5.24 | |||||
| £ | £ | |||||
| Trade creditors | 38,514 | - | ||||
| Accruals and deferred income | 30,668 | 2,400 | ||||
| 69,182 | 2,400 | |||||
| 12. | MOVEMENT IN FUNDS | |||||
| Net | Transfers | |||||
| movement | between | At | ||||
| At 1.6.24 | in funds | funds | 31.5.25 | |||
| £ | £ | £ | £ | |||
| Unrestricted funds | ||||||
| General fund | 27,223 | (56,367) | 18,602 | (10,542) | ||
| Restricted funds | ||||||
| Floodlights | - | 18,602 | (18,602) | - | ||
| S&C | - | 4,820 | - | 4,820 | ||
| - | 23,422 | (18,602) | 4,820 | |||
| TOTAL FUNDS | 27,223 | (32,945) | - | (5,722) | ||
| Net movement in funds, included in the above are as follows: | ||||||
| Incoming | Resources | Movement | ||||
| resources | expended | in funds | ||||
| £ | £ | £ | ||||
| Unrestricted funds | ||||||
| General fund | 254,801 | (311,168) | (56,367) | |||
| Restricted funds | ||||||
| Floodlights | 18,602 | - | 18,602 | |||
| S&C | 4,820 | - | 4,820 | |||
| 23,422 | - | 23,422 | ||||
| TOTAL FUNDS | 278,223 | (311,168) | (32,945) |
Page 11
continued...
EPSOM & EWELL COLTS FOOTBALL CLUB LIMITED
Notes to the Financial Statements - continued for the Year Ended 31 May 2025
12. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| At 1.6.23 £ Unrestricted funds General fund 58,015 TOTAL FUNDS 58,015 Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 224,128 TOTAL FUNDS 224,128 |
Net movement At in funds 31.5.24 £ £ (30,792) 27,223 (30,792) 27,223 Resources Movement expended in funds £ £ (254,920) (30,792) (254,920) (30,792) |
|---|---|
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund Restricted funds Floodlights S&C TOTAL FUNDS |
Net Transfers movement between At 1.6.23 in funds funds £ £ £ 58,015 (87,159) 18,602 - 18,602 (18,602) - 4,820 - - 23,422 (18,602) 58,015 (63,737) - |
At 31.5.25 £ (10,542) - 4,820 4,820 (5,722) |
|---|---|---|
Page 12
continued...
EPSOM & EWELL COLTS FOOTBALL CLUB LIMITED
Notes to the Financial Statements - continued for the Year Ended 31 May 2025
12. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Floodlights S&C TOTAL FUNDS |
Incoming resources £ 478,929 18,602 4,820 23,422 502,351 |
Resources Movement expended in funds £ £ (566,088) (87,159) - 18,602 - 4,820 - 23,422 (566,088) (63,737) |
|---|---|---|
13. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 May 2025.
14. GOING CONCERN
The Trustees have a reasonable expectation that the company has adequate resources to continue in operational existence for the foreseeable future. Thus they continue to adopt the going concern basis in preparing the annual financial statements.
Page 13
EPSOM & EWELL COLTS FOOTBALL CLUB LIMITED
Detailed Statement of Financial Activities for the Year Ended 31 May 2025
| INCOME AND ENDOWMENTS Donations and legacies Donations Grants Other trading activities Fundraising events Veo hire Sponsorships Investment income Deposit account interest Charitable activities Club membership fees Total incoming resources EXPENDITURE Raising donations and legacies Fundraising events costs Charitable activities Coaching services Referee fees FA Courses Kit & equipment costs Training venue hire League registration fees Fines Storage costs Goalkeeper training Awards event Manager meeting costs Depn of plant & equipment Depn of computer equipment Support costs Management Rates and water Insurance Carried forward |
31.5.25 £ 1,769 23,422 25,191 6,862 310 9,450 16,622 528 235,882 278,223 756 10,710 20,470 3,914 41,360 186,324 7,092 1,247 171 3,240 7,696 2,161 6,919 371 291,675 196 2,198 2,394 |
31.5.24 £ 352 - |
|---|---|---|
| 352 - - 9,450 |
||
| 9,450 1,210 213,116 |
||
| 224,128 - - 18,635 4,230 37,672 156,042 7,868 - - - 8,676 - - - |
||
| 233,123 - - - |
This page does not form part of the statutory financial statements
Page 14
EPSOM & EWELL COLTS FOOTBALL CLUB LIMITED
Detailed Statement of Financial Activities for the Year Ended 31 May 2025
| Management Brought forward Administrative support Finance Bank charges Stripe fees TeamFeePay fees Paypal fees Information technology IT costs Other Sundries Governance costs DBS checks Accountancy and legal fees Total resources expended Net expenditure |
31.5.25 £ 2,394 5,445 7,839 16 4,758 336 - 5,110 677 - 884 4,227 5,111 311,168 (32,945) |
31.5.24 £ - 4,841 4,841 - 4,213 - 10 4,223 872 2,312 597 8,952 9,549 254,920 (30,792) |
|---|---|---|
This page does not form part of the statutory financial statements
Page 15