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2024-12-31-accounts

Charity registration number 513934

NORTH YORKSHIRE WEST FEDERATION OF WOMEN'S INSTITUTE CIO (INCLUDING NORTH YORKSHIRE WEST FEDERATION OF WOMEN’S INSTITUTE) MERGED ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2024

NORTH YORKSHIRE WEST FEDERATION OF WOMEN'S INSTITUTE CIO

CONTENTS

Page
Legal and administrative information 1
Trustees' report 2 - 6
Statement of trustees' responsibilities 7
Independent examiner's report 8
Statement of financial activities 9 - 10
Statement of financial position 11
Notes to the financial statements 12 - 26

NORTH YORKSHIRE WEST FEDERATION OF WOMEN'S INSTITUTE CIO

LEGAL AND ADMINISTRATIVE INFORMATION

Other known name NYWFWI
Trustees Heather Stoney (Resigned 17 April 2024)
Julie Clarke - Chair
Hazel Smyth - Treasurer
Susan Butters
Susan Earl-Armstrong
Anne Harrison
Janet Kazlauciunas (Resigned 17 April 2024)
Pam Myers
Sarah Baldwin-Cole (Appointed 17 April 2024)
Maureen Jean Webber (Appointed 17 April 2024)
Teresa Wilks (Appointed 17 April 2024)
Federation secretary Helen Smith
Charity numbers 1204475 - CIO
513934 - Unincorporated
Principal address NYWFWI
Alma House
Low St Agnesgate
Ripon
HG4 1NG
Independent examiner Frances Howard FCA
Fortus Limited
Business Advisors and Accountants
Equinox House
Clifton Park
Shipton Road
York
YO30 5PA
Bankers Virgin Money
21 James Street
Harrogate
HG1 1QU
CCLA
Senator House
85 Queen Victoria Street
London
ER4U 4ET

NORTH YORKSHIRE WEST FEDERATION OF WOMEN'S INSTITUTE CIO

TRUSTEES' REPORT

FOR THE YEAR ENDED 31 DECEMBER 2024

The trustees present their annual report and financial statements for the year ended 31 December 2024.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019".

The legal and administrative information page forms part of this report.

Objectives and activities

The objects of the Federation are to further the purposes of the Women’s Institute organisation North Yorkshire West and elsewhere.

The main purposes of the Women’s Institute organisation are:-

To advance the education of women and girls for the public benefit in all areas including (without limitation);

To promote sustainable development for the public benefit by:

To advance health for the public benefit; and

To advance citizenship for the public benefit by the promotion of civic responsibility and volunteering.

“Sustainable development” means development which meets the needs of the present generation without compromising the ability of future generations to meet their needs.

The Women’s Institute organisation seeks to give women the opportunity of working together through the Women’s Institute organisation in their communities, of developing their capacity and skills, and of putting into practice those ideals for which the Women’s Institute organisation stands.

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

Main activities

The main activities of the Federation are to raise funds and organise courses, lectures and events to achieve these objectives. The trustees oversee the planned activities of the sub committees of which there are now five in line with National Teams; Activities (including former Arts and Leisure, Crafts and Home Economics, Catering), Membership, (including former Communication and Public Relations), Public Affairs (formerly Local and National Concerns), Office and Finance, the Great Yorkshire Show Committee. These each arrange a large number of workshops and activities in their respective areas of interest and collectively make a positive impact on both members and local communities contributing to the achievement of the Federations’ aims and objectives.

NORTH YORKSHIRE WEST FEDERATION OF WOMEN'S INSTITUTE CIO

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

Achievements and performance

Chairman’s Report 2024 – Julie Clarke

At the beginning of the year Heather Stoney was the chairman, after Spring Council in April when the Trustees vote for the forth coming Officers and Chairs of Committee, Heather decided to step down resulting in myself becoming your Chairman, plus a vacancy for the Public Affairs Committee Chair which for the remaining part of this year we have been unable to fill.

We welcomed to the Board three new members, Sara Baldwin-Cole, Maureen Beswick and Teresa Wilks, who have contributed considerably from their individual previous experiences.

Looking back at the year there have been many successful events, workshops and training sessions arranged by the two remaining committees, Activities and Membership which you can read about in those individual reports.

The three major events arranged by the Federation firstly our Spring Council at Hampsthwaite Village Hall in April when 150 members attended to hear about our financial situation, members receiving Long Service and WI Birthday certificates plus listening to our two inspiring speakers in the morning Ruth Packwood, Hope at Home - safe homes for survivors of slavery the after an excellent lunch provide by Rachel Greensit's outside catering team we were entertained by Alan Dedicote - " the Voice of the Balls" and many more of his life's experiences.

In June we were off to the Albert Hall to attend National's Annual Meeting, 20 Delegates, 10 Visitors and 2 Advisors what an enjoyable and informative time we had many members experiencing attending the AM for the 1st time. The early part of the morning concentrated on Nationals business concluding with a presentation from Nazir Afzal OBE then after lunch Mel B and Victoria Derbyshire and finally Tim Benson from the Archers, all speakers raising the problems created from domestic abuse.

Finally the Autumn Lunch held once again at one of the very popular venues the Garden Rooms at Tennants Leyburn, 193 members attended to hear two excellent speakers in the morning Diane Sinnott 20th Century Design Specialist and general valuer at Tennants, and the afternoon entertainer was Nicola Mills - Opera for the People when she shared many interesting accounts of her life and encouraged us to join in many of the songs she entertained us with.

Time has been spent reviewing our Federation News Letter to make it more user friendly which many of you have commented on favourably, also this has encouraged more WI's to send in reports to be included in the "Around the WI's" section for which we thank you.

Also as a result of the request for more support at Federation and on Committees I'm delighted to say 2 members will be joining the Board this January and other members have become part of the Teams on Activities, Great Yorkshire Show and Membership, this has been most encouraging.

Lastly I must thank all the Trustees for their contribution, support working as a team to ensure the smooth running of the federation and finally without our secretary Helen who has gained in confidence in her ability to complete everything required to help members plus the smooth running of all administration require to keep the federation on track I and the trustees thank her.

Membership Support Team - Susan Earl-Armstrong

We have had a very successful year, starting in January with our Membership Communication System Workshop, which was well attended.

In the March we had an informative and enjoyable evening showing our new members around Alma House which proved to be a great success.

April, we travelled to Bedale to have a Membership Communication System workshop although we had only eight attendees, who were glad we came to them and really appreciated our guidance on the subject.

May we had our Presidents Secretaries and Treasurers meeting which was well attended.

During the summer months we attended Ripley Kilnsey and Nidderdale Agricultural shows.

September, we held our first Programme planning meeting at Alma House, which was well attended and lots of questions asked and the programmes that WIs had sent into the office, and we had pinned on the wall, was a real draw for members getting ideas for their next programmes. We held our next programme planning at Gargrave village hall in the October this was also very productive and lively.

We are looking forward to another successful year in 2025.

We hoping to hold drop-in sessions over the Federation to help WIs.

NORTH YORKSHIRE WEST FEDERATION OF WOMEN'S INSTITUTE CIO

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

Activities Committee - Julie Clarke

Another successful year with many events, workshops and the very popular outing to Holker Halls Christmas Market. We said goodbye to Gail Evans and thanked her for all her contributions especially the very popular painting workshops plus much much more and welcomed in April three new team members Sara Baldwin-Cole a trustee, Judi Smith and Kay Marshall from Fearby and Healey WI.

We are very lucky having talented members who ran workshops for us - Lesley Fidler and Shelia Carr, plus of course Gail mentioned above. Of all the events the Axe Throwing and Archery raised quite a few comments but proved very enjoyable for all attendees. As requested, we held a First Aid Course this proved so popular it had to be completed on 2 days to accommodate all applicants, and I'm pleased to say they all passed, again under the direction of yet another member Gloria Cooke wearing her other hat as a qualified trainer.

I am not going to mention the other events except to say thank you to all who attended as it makes the Team’s job very satisfying when they are so well supported by you the members,

Especially when excellent reports are sent for inclusion in the Federation News, it just high lights how they have been received and enjoyed.

It just remains for me to thank the Team for their contributions in sharing ideas. planning the events and attending as and when required ensuring the smooth running of the events and workshops. Well done to all.

Public Affairs Committee - Julie Clarke

From January to the end of March the Committee were busy concentrating on Climate Change issues with coffee morning drop ins at Alma House plus a very informative afternoon at Bishop Monkton with a variety of interesting speakers, James Johnson a local farmer, Rotters discussing composting, Sam O'Brien talking about food especially Palm Oil - Good or Bad?, finally a Methodist Church programme to achieve net zero. This well attended, raising thought provoking issues for all to consider.

Ensuring members voted on the Resolution of their choice and then arranging a discussion event to discuss the main issues relating on the resolution selected - Dental Health Matters, also a briefing as to what is required of Delegates attending the Annual meeting.

In the Federation Newsletter many topics were highlighted to inform the membership, in February "Show the Love and Great Big Green Week campaigns later reminding members to support the bees by not cutting down areas of their habitat, cutting food waste and encouraging members to recycled whenever possible.

This then brought us to April when we found none of the existing members were prepared to take over the Chairmanship after Janet stepped down it is hoped the committee will be reinstated in 2025.

Great Yorkshire Show Committee - Julie Clarke

With all the preparation completed we were off to prepare our Pavilion in readiness for the show to begin the following Tuesday, where we were able to showcase what talented members we have both in the competition categories where this year there were far more entries and more WIs exhibiting, plus our own demonstrators who engaged with the public and visiting WI members from many other Federations admiring what was there to see.

Our main fund raising department the cafe and cart were very busy serving customers with what we had on offer, which proves so very popular many returning daily to take advantage of this, many customers commenting -"We always come to the WI Cafe as its such good value and excellent food"

To provide such a service and wide variety of products it takes an army of WI ladies to complete all the preparation, counter service, dining room clearing and not forgetting the washing up to be able to complete what we do from the very popular breakfast, lunches and not forgetting the home made scones produced on site by our very own "Scone Queen" our ladies keeping the tea and coffee flowing and finally our excellent cashier plus her back up team, all this enables us to provide the service we do.

This year there was difficulty on certain shifts especially from lunch time onwards as insufficient members volunteered to cover that resulted in making it harder for those who did many seeing the difficulties we had stayed longer or returned on other days for which I was extremely grateful.

As a result of the staffing problems encountered the Trustees wondered if it would be possible to attend the show in 2025, so we wrote to every member personally stating the problem and asking if they were prepared to help and I'm delighted to say the offers of help have been over whelming so we have decided to return.

Finally, I must thank all of you who volunteered in whatever capacity and the hard-working GYS Team who give up many hours to ensure we can offer what we do and produce the financial result we require to keep out federation in the black!!

Thank you all, Julie.

NORTH YORKSHIRE WEST FEDERATION OF WOMEN'S INSTITUTE CIO

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

Financial review

The net surplus in the year is £5,261 (2023: £8,188). Unrestricted funds are £153,728 (2023: £145,277). Unrestricted designated funds are £8,205 (2023: £6,555). Restricted funds are £6,175 (2023: £11,015).

Treasurer’s Report - Hazel Smyth

This year is the first year of operation under the new Charitable CIO constitution with all assets transferred as at 1 January 2024 to this account. The legal transfer of the lease of Alma House is almost complete and is currently outstanding with Land Registry for registration. The final solicitor costs are not yet invoiced and therefore an estimate only is included in these accounts.

We are pleased to report that our income has exceeded costs this year.

Our income consists of the NYWFWI portion of the subscription and profit from workshops and events promoted by the Board of Trustees and the Board sub committees. Key to this profit is the support of WI members at both their local WI as well attending and working behind the scenes at events and workshop which have all shown increasing attendance numbers. The cost of venues, tutors and catering costs are all increasing and we have therefore endeavoured to keep increases on previous year’s prices to a minimum to encourage attendance.

The Great Yorkshire Show was well supported by the public, spending in the café and enjoying the exhibition area and following a very good response directly from members we will be attending again in 2025.

The income received from the claims for Gift Aid has provided an additional source of income to the Federation and to WI’s – this includes claiming on subscriptions for up to 4 previous years.

This year our monies on deposit have as a result of the continuing increased bank rate provided an increased amount of interest earned. We have also taken the decision to effectively close one of the current bank accounts and transfer the funds to a new 30 day interest attracting account for monies not immediately required rather than keep in a non-interest bearing current account. We continue to make use of the facilities provided via the Post Office for the depositing of cheques and cash as well as the use of on-line banking for payments and receipts.

The Federation Office premises of Alma House continues to provide a venue for meeting and events together with support to WI’s via the Federation Secretary. The ever increasing costs of communicating with WI’s by post means that we continue to use the website, email, Facebook and Newsflashs for communication as this is covered by fixed overheads, but we are mindful of those WI’s where post is the preferred and required delivery.

The Federation continues to benefit from a very secure financial situation with a healthy balance sheet as we move forward into 2025.

I would like to thank our Accountants Fortus, especially Veronica Ridsdale and Paul Duke for their support and examination of our accounts. Special thanks go to our Assistant Treasurer Pam Myers for her work on reconciling payments for events and claiming Gift Aid for the Federation and assistance to WI’s.

Reserves policy

The policy of the trustees is to maintain the unrestricted reserves of the charity in order that they should be equivalent to 12 months office expenditure, approximately £85,000. The present level of reserves is considered to be more than adequate for this purpose.

Free reserves are £140,453 at 31 December 2024 (2023: £125,534).

Investment policy

The constitution authorises the trustees to invest any monies not immediately required by the Federation in such investments as may be thought fit and appropriate for the investment of charitable funds. It is the policy of the Federation to invest surplus funds with the COIF Charities Deposit Fund and National Savings and Investments.

Risk management

The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

Structure, governance and management

North Yorkshire West Federation of Women’s Institute is an association of Women’s Institutes formed with a constitution as handed down for Federations from time to time by the National Federation. The constitution for the CIO was approved August 2023 with the registration of the new charity. The unincorporated charity’s constitution was dated June 2013.

New trustees are elected by members before joining the board. They are encouraged to spend time learning the organisation and the activities they run.

NORTH YORKSHIRE WEST FEDERATION OF WOMEN'S INSTITUTE CIO

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

The trustees' report was approved by the Board of Trustees on 12 March 2025.

..............................

Julie Clarke - Chair

NORTH YORKSHIRE WEST FEDERATION OF WOMEN'S INSTITUTE CIO

STATEMENT OF TRUSTEES' RESPONSIBILITIES FOR THE YEAR ENDED 31 DECEMBER 2024

The trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that year.

In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

NORTH YORKSHIRE WEST FEDERATION OF WOMEN'S INSTITUTE CIO

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF NORTH YORKSHIRE WEST FEDERATION OF WOMEN'S INSTITUTE

I report to the trustees on my examination of the financial statements of North Yorkshire West Federation of Women's Institute (the charity) for the year ended 31 December 2024.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).

I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Frances Howard FCA

Fortus Limited Business Advisors and Accountants Equinox House Clifton Park Shipton Road YO30 5PA York

Dated: 12 March 2025

NORTH YORKSHIRE WEST FEDERATION OF WOMEN'S INSTITUTE CIO

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 DECEMBER 2024

CURRENT FINANCIAL YEAR
Unrestricted
Unrestricted
Restricted
funds
funds
funds
general
designated
2024
2024
2024
Notes
£
£
£
Income
Donations and legacies
2
27,651
-
1,622
Charitable activities
3
30,079
-
-
Other trading activities
4
43,342
-
-
Investments
5
6,811
-
-
Total income
107,883
-
1,622
Expenditure
Raising funds
6
60,910
-
-
Charitable activities
7
38,522
1,864
2,948
Total expenditure
99,432
1,864
2,948
Net income/(expenditure) before transfers
8,451
(1,864)
(1,326)
Gross transfers between funds
-
3,514
(3,514)
Net income/(expenditure) for the year/
Net movement in funds
8,451
1,650
(4,840)
Fund balances at 1 January 2024
145,277
6,555
11,015
Fund balances at 31 December 2024
153,728
8,205
6,175		 Total
Combined
2024
2023
£
£
29,273
28,051
30,079
17,857
43,342
48,205
6,811
5,037
109,505
99,150
60,910
61,306
43,334
29,656
104,244
90,962
5,261
8,188
-
-
5,261
8,188
162,847
154,659
168,108
162,847
total		 Total
Combined
2024
2023
£
£
29,273
28,051
30,079
17,857
43,342
48,205
6,811
5,037
109,505
99,150
60,910
61,306
43,334
29,656
104,244
90,962
5,261
8,188
-
-
5,261
8,188
162,847
154,659
168,108
162,847
total
99,150
61,306
29,656
90,962
8,188
-
8,188
154,659
162,847

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derives from continuing activities.

NORTH YORKSHIRE WEST FEDERATION OF WOMEN'S INSTITUTE CIO

STATEMENT OF FINANCIAL ACTIVITIES (CONTINUED) INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 DECEMBER 2024

PRIOR FINANCIAL YEAR
Unrestricted Unrestricted Restricted Combined
funds funds funds total
general designated
2023 2023 2023 2023
Notes £ £ £ £
Income
Donations and legacies 2 26,948 - 1,103 28,051
Charitable activities 3 17,857 - - 17,857
Other trading activities 4 48,205 - - 48,205
Investments 5 5,036 - 1 5,037
Total income 98,046 - 1,104 99,150
Expenditure
Raising funds 6 61,306 - - 61,306
Charitable activities 7 26,182 1,524 1,950 29,656
Total expenditure 87,488 1,524 1,950 90,962
Net income/(expenditure) for the year 10,558 (1,524) (846) 8,188
Gross transfers between funds (855) 2,031 (1,176) -
Net income/(expenditure) for the year/
Net movement in funds 9,703 507 (2,022) 8,188
Fund balances at 1 January 2023 135,574 6,048 13,037 154,659
Fund balances at 31 December 2023 145,277 6,555 11,015 162,847

NORTH YORKSHIRE WEST FEDERATION OF WOMEN'S INSTITUTE CIO

STATEMENT OF FINANCIAL POSITION

AS AT 31 DECEMBER 2024

Notes
Fixed assets
Tangible assets
12
Investments
13
Current assets
Stocks
14
Debtors
15
Cash at bank and in hand
Creditors: amounts falling due within one year
16
Net current assets
Total assets less current liabilities
Income funds
Restricted funds
18
Unrestricted funds - designated
19
Unrestricted funds - general		 2024
£
18
15,927
154,954
170,899
(20,346)		 £
2,555
15,000
17,555
150,553
168,108
6,175
8,205
153,728
168,108		 Combined 2023
£
£
3,703
15,000
18,703
51
13,472
151,777
165,300
(21,156)
144,144
162,847
11,015
6,555
145,277
162,847		 Combined 2023
£
£
3,703
15,000
18,703
51
13,472
151,777
165,300
(21,156)
144,144
162,847
11,015
6,555
145,277
162,847
18,703
144,144
162,847
11,015
6,555
145,277
162,847

The financial statements were approved by the Trustees on 12 March 2025.

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.............................. .............................. Julie Clarke - Chair Hazel Smyth - Treasurer

NORTH YORKSHIRE WEST FEDERATION OF WOMEN'S INSTITUTE CIO

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2024

1 Accounting policies

Charity information

North Yorkshire West Federation of Women's Institute is a charity registered with the Charity Commission for England and Wales.

The charity’s registered office and the nature of the charity’s principle activities are as stated in Legal and Administrative Information.

North Yorkshire West Federation of Women's Institute CIO is a charity registered with the Charity Commission for England and Wales.

The charity’s registered office and the nature of the charity’s principle activities are as stated in Legal and Administrative Information.

1.1 Accounting convention

Following the merger of North Yorkshire West Federation of Women’s Institute and North Yorkshire West Federation of Women’s Institute CIO, the financial statements have been prepared as merged accounts following guidance of the Charities SORP FRS 102 2019a section 27.

The financial statements have been prepared in accordance with the charity's governing document, the Charities Act 2011, "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (issued in October 2019)" and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102).

The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.

The financial statements are prepared in sterling, which is the functional currency of the charity.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational operation. The trustees therefore continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

1.4 Income

Income is included in the statement of financial activities (SoFA) when:

Grants and donations

Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the income.

NORTH YORKSHIRE WEST FEDERATION OF WOMEN'S INSTITUTE CIO

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

1 Accounting policies

(Continued)

Volunteer help

The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.

1.5 Expenditure

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out expenditure.

Raising funds

Raising funds comprises those costs associated with attracting income.

Charitable expenditure

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Governance costs

Governance costs include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters.

Support costs

Support costs include central function and have been allocated to activity cost categories on a basis consistent with the use of resources as follows:-

Premises costs allocated by: floor area Salaries costs allocated by: staff time Other costs allocated by: usage

Grants paid

In accordance with the objects of the charity, grants are paid in the form of bursaries to various individuals in order to further the purpose of the Women’s Institute movement and to advance the education of countrywomen, and are detailed within charitable expenditure.

1.6 Tangible fixed assets

These are capitalised if they can be used for more than one year and cost at least £250. They are valued at cost or, if gifted, at the value to the charity on receipt, less depreciation.

Depreciation is provided at rates to write off the costs less estimated residual value of each asset over its expected useful life as follows:

Leasehold improvements Straight line basis over length of lease Office fixtures and fittings 10.00% Straight line basis Computer equipment 33.33% Straight line basis

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.7 Fixed asset investments

Investments are stated at market value at the balance sheet date.

1.8 Stocks

These are valued at the lower of cost or estimated net realisable value.

1.9 Cash and cash equivalents

Cash and cash equivalents include cash in hand and deposits held with banks.

NORTH YORKSHIRE WEST FEDERATION OF WOMEN'S INSTITUTE CIO

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2024

1 Accounting policies

(Continued)

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are measured at transaction price. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities are recognised at transaction price. Financial liabilities classified as payable within one year are not amortised.

Payments arising in respect of obligations under operating leases are accounted for as they become due.

1.11 Merger accounting

During the year, North Yorkshire West Federation of Women's Institute merged with North Yorkshire West Federation of Women's Institute CIO. The date of the merger was 1 January 2024.

There have been no adjustments to the accounting policies or net assets of either entity.

2 Donations and legacies

Unrestricted
Restricted
funds
funds
general
2024
2024
£
£
Donations
100
190
Membership fees
26,746
1,432
Other
805
-
27,651
1,622		 Total
unrestricted
restricted
total
funds
funds
general
2024
2023
2023
2023
£
£
£
£
290
702
362
1,064
28,178
25,650
741
26,391
805
596
-
596
29,273
26,948
1,103
28,051
Combined
Combined
Combined		 Total
unrestricted
restricted
total
funds
funds
general
2024
2023
2023
2023
£
£
£
£
290
702
362
1,064
28,178
25,650
741
26,391
805
596
-
596
29,273
26,948
1,103
28,051
Combined
Combined
Combined
28,051

3 Charitable activities

Charitable activities
Combined
Charitable Charitable
Income Income
2024 2023
£ £
Activities 14,005 8,767
Public affairs 240 3,723
Federation 10,862 4,130
General 4,972 1,237
30,079 17,857

NORTH YORKSHIRE WEST FEDERATION OF WOMEN'S INSTITUTE CIO

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

Other trading activities
Combined
Unrestricted Unrestricted
funds funds
general general
2024 2023
£ £
Non-charitable trading activities 80 100
Fundraising events and activities 43,262 48,105
Other trading activities 43,342 48,205
Investments
Combined Combined
Unrestricted Unrestricted Restricted Total
funds funds funds
general general
2024 2023 2023 2023
£ £ £ £
NS&I income bond 564 501 - 501
Interest receivable 6,247 4,535 1 4,536
6,811 5,036 1 5,037
Raising funds
Combined
Unrestricted Unrestricted
funds funds
general general
2024 2023
£ £
Fundraising and publicity
Fundraising events and activities 4,060 6,671
Great Yorkshire Show 28,114 25,661
Other 2,454 1,983
Fundraising and publicity 34,628 34,315
Trading costs
Support and governance costs 26,282 26,991
60,910 61,306

NORTH YORKSHIRE WEST FEDERATION OF WOMEN'S INSTITUTE CIO

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

7 Charitable activities

Charitable activities
Combined
Charitable Charitable
Expenditure Expenditure
2024 2023
£ £
Membership and support 859 694
Activities 8,387 5,316
Public affairs 202 2,276
Federation 6,597 (163)
General 7,803 3,313
Bursaries paid 248 -
24,096 11,436
Share of support costs (see note 8) 16,085 14,314
Share of governance costs (see note 8) 3,153 3,906
43,334 29,656
Analysis by fund
Unrestricted funds - general 38,522 26,182
Unrestricted funds - designated 1,864 1,524
Restricted funds 2,948 1,950
43,334 29,656

NORTH YORKSHIRE WEST FEDERATION OF WOMEN'S INSTITUTE CIO

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

8 Support costs

2024
Support costs
Governance
costs
£
£
Depreciation
1,147
-
Premises
12,386
-
Salaries
16,630
-
Office costs
8,102
-
Bank charges
949
-
Independent examiners fee
-
2,514
Legal and professional
-
1,640
Executive travel and
expenses
-
1,632
Committee travel and
expenses
-
9
Membership Committee travel
and expenses
-
384
Activities Committee travel
and expenses
-
127
39,214
6,306
Analysed between
Trading
23,129
3,153
Charitable activities
16,085
3,153
39,214
6,306		 Combined 2023
2024
Support costs
Governance
costs
£
£
£
1,147
1,265
-
12,386
12,220
-
16,630
14,387
-
8,102
8,545
-
949
982
-
2,514
-
2,360
1,640
-
3,000
1,632
-
2,107
9
-
30
384
-
268
127
-
47
45,520
37,399
7,812
26,282
23,085
3,906
19,238
14,314
3,906
45,520
37,399
7,812		 2023
£
1,265
12,220
14,387
8,545
982
2,360
3,000
2,107
30
268
47
45,211
26,991
18,220
45,211
Charitable activities support
costs are split as follows:
Membership and support
Activities
Public affairs
General
Federation
Grants and bursaries		 2024
2023
£
£
686
769
6,696
9,403
161
4,025
6,230
2,437
5,267
1,586
198
-
19,238
18,220
Combined		 2024
2023
£
£
686
769
6,696
9,403
161
4,025
6,230
2,437
5,267
1,586
198
-
19,238
18,220
Combined
18,220

9 Trustees

8 trustees were reimbursed for travel and expenses totalling £2,151 (2023: 8 trustees £2,400).

No remuneration directly or indirectly has been paid or is payable, for the year to any trustee or to any person or persons known to be connected with any of them (2023: £nil).

NORTH YORKSHIRE WEST FEDERATION OF WOMEN'S INSTITUTE CIO

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

10 Employees

The average monthly number of employees during the year was:

2024 Combined 2023
Number Number
Total 1 1
Employment costs 2024 Combined 2023
£ £
Wages and salaries 16,146 13,970
Pension costs 484 417
16,630 14,387

There were no employees whose annual remuneration was £60,000 or more in the current or prior year.

11 Taxation

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

12 Tangible fixed assets

Leasehold
improvements
Office fixtures
and fittings
Computer
equipment
£
£
£
Cost
At 1 January 2024 (combined)
3,370
8,858
5,184
At 31 December 2024
3,370
8,858
5,184
Depreciation
At 1 January 2024 (combined)
2,271
6,872
4,566
Depreciation charged in the year
357
465
326
At 31 December 2024
2,628
7,337
4,892
Carrying amount
At 31 December 2024
742
1,521
292
At 31 December 2023 (combined)
1,099
1,986
618		 Total
£
17,412
17,412
13,709
1,148
14,857
2,555
3,703

NORTH YORKSHIRE WEST FEDERATION OF WOMEN'S INSTITUTE CIO

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

13 Fixed asset investments

13 Fixed asset investments
National Savings
Income Bond
£
Cost
At 1 January 2024 (combined) & 31 December 2024 15,000
Carrying amount
At 31 December 2024 15,000
At 31 December 2023 (combined) 15,000
14 Stocks
2024 Combined 2023
£ £
WI stationery 18 51
15 Debtors
2024 Combined 2023
Amounts falling due within one year: £ £
Trade debtors 33 663
Prepayments and accrued income 15,894 12,809
15,927 13,472
16 Creditors: amounts falling due within one year
2024 Combined 2023
Notes £ £
Trade creditors 5,560 6,373
Other creditors 367 1,491
Accruals 5,651 5,489
Deferred income 17 8,768 7,803
20,346 21,156
17 Deferred income
2024 Combined 2023
£ £
At 1 January 2024 (combined) 7,803 8,754
Additions during the year 43,713 33,439
Amounts released to income (42,748) (34,390)
As at 31 December 2024
8,768 7,803

NORTH YORKSHIRE WEST FEDERATION OF WOMEN'S INSTITUTE CIO

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

17 Deferred income

(Continued)

Deferred income relates to 3 months of subscription income, 200 club subscriptions, newsletter and events.

18 Restricted funds

The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:

Combined Movement in funds Movement in funds
Balance at Income Expenditure Transfers Balance at
1 January 2024 31 December
2024
£ £ £ £ £
Held fund 4,779 1,432 - (3,514) 2,697
Memorial Book fund 1,254 190 (248) - 1,196
Restart Grant fund 4,643 - (2,700) - 1,943
New WI fund 339 - - - 339
11,015 1,622 (2,948) (3,514) 6,175
Combined movement in funds
Balance at Income Expenditure Transfers Balance at
1 January 2023 31 December
2023
£ £ £ £ £
Held fund 5,890 741 (1,057) (795) 4,779
Ann Martin fund 132 3 (135) - -
Memorial Book fund 1,144 210 (100) - 1,254
Denman Tea fund 192 - - (192) -
Denman Dip fund 189 - - (189) -
Restart Grant fund 4,997 - (354) - 4,643
New WI fund 493 150 (304) - 339
13,037 1,104 (1,950) (1,176) 11,015

NORTH YORKSHIRE WEST FEDERATION OF WOMEN'S INSTITUTE CIO

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

18 Restricted funds

(Continued)

Held Fund

The Held Fund arises due to the transfer of the remaining balances on hand when individual WI branches are closed. The funds are held for a period of three years during which time if the WI branch is re-opened the funds are returned. If this is not the case, on expiration of the three year period the funds are transferred to the designated Released suspended WI fund.

Memorial Book Fund

These funds are received by the Federation from WI’s or individuals in memory of WI members. The fund is used to finance courses within the Federation when funds are considered to be adequate.

Restart Grant

This fund has been provided by Harrogate Council to help the WI continue as a socially beneficial organisation, despite the impact of COVID.

New WI Fund

This fund relates to money received and match funded for the creation of new WI branches.

Funds closed in 2023

Ann Martin Fund

This fund is used to give an award to a WI member for their significant contribution to the life of their community.

Denman Tea Fund

This fund relates to monies raised to contribute towards the national fund for replacing the boiler and heating system at Denman College.

Denman Dip Fund

Funds held in respect of Denman College which is currently closed for residential courses and bursaries for attendance at courses are currently held until further information from National Federation is issued when they will be allocated in line with the revised Denman offering.

Denman Funds Transfer

The Denman College building previously owned by the National Federation has been sold, and the proceeds of the sale have been used to set up the National Denman Training Trust.

As the building is no longer owned by the WI, any funds previously held for the upkeep of the building no longer serve any purpose.

The Trustees have decided to use the £1,582 held in designated funds, and the £381 held in restricted funds to set up their own Denman Consolidated Designated Fund for the purpose of supporting the training of WI members, either on National Denman Training Trust courses, or other appropriate courses as approved by the Trustees.

NORTH YORKSHIRE WEST FEDERATION OF WOMEN'S INSTITUTE CIO

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

19 Unrestricted funds - designated

These are unrestricted funds which are material to the charity's activities made up as follows:

Combined Movement in funds Movement in funds
Balance at Income Expenditure Transfers Balance at
1 January 2024 31 December
2024
£ £ £ £ £
Fixed asset fund 3,703 - (1,147) - 2,556
Released suspended WI fund 652 - (717) 3,514 3,449
Denman Training fund 1,963 - - - 1,963
Sporting Bursary fund 237 - - - 237
6,555 - (1,864) 3,514 8,205
Combined movement in funds
Balance at Income Expenditure Transfers Balance at
1 January 2023 31 December
2023
£ £ £ £ £
Denman room fund 1,582 - - (1,582) -
Fixed asset fund 4,349 - (1,265) 619 3,703
Released suspended WI fund 117 - (259) 794 652
Denman Training fund - - - 1,963 1,963
Sporting Bursary fund - - - 237 237
6,048 - (1,524) 2,031 6,555

Fixed asset fund

This fund relates to the fixed assets of the charity. Transfers into this fund relate to additions during the year.

Released suspended WI fund

This fund receives the released funds once a suspended WI has passed 3 years. The money is then used for training of officers at the Federation and WI's.

Denman Training fund

The previously held funds in the name of Denman held by NYWFWI have been consolidated into this fund. The monies in this fund are to be distributed to be used to support education and training of individual WI members for courses provided by the National Denman Training Trust or as approved by the NYWFWI Board of Trustees.

Sporting Bursary fund

This fund was set up using previously donated Walking Netball funds. The monies in this fund are to be used to support sporting activities.

Funds closed in 2023

Denman room fund

This fund relates to monies for the renewal or replacement of items in the Federation room at Denman College.

NORTH YORKSHIRE WEST FEDERATION OF WOMEN'S INSTITUTE CIO

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

19 Unrestricted funds - designated

(Continued)

Denman Funds Transfer

The Denman College building previously owned by the National Federation has been sold, and the proceeds of the sale have been used to set up the National Denman Training Trust.

As the building is no longer owned by the WI, any funds previously held for the upkeep of the building no longer serve any purpose.

The Trustees have decided to use the £1,582 held in designated funds, and the £381 held in restricted funds to set up their own Denman Consolidated Designated Fund for the purpose of supporting the training of WI members, either on National Denman Training Trust courses, or other appropriate courses as approved by the Trustees.

20 Analysis of net assets between funds

Analysis of net assets between funds
Unrestricted Designated Restricted Total
funds funds funds
2024 2024 2024 2024
£ £ £ £
Fund balances at 31 December 2024 are represented by:
Tangible assets - 2,555 - 2,555
Investments 15,000 - - 15,000
Current assets/(liabilities) 138,728 5,650 6,175 150,553
153,728 8,205 6,175 168,108
Combined Combined Combined Combined
unrestricted designated restricted total
funds funds funds
2023 2023 2023 2023
£ £ £ £
Fund balances at 31 December 2023 are represented by:
Tangible assets - 3,703 - 3,703
Investments 15,000 - - 15,000
Current assets/(liabilities) 130,277 2,852 11,015 144,144
145,277 6,555 11,015 162,847

NORTH YORKSHIRE WEST FEDERATION OF WOMEN'S INSTITUTE CIO

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

The charity is connected to its governing body, The National Federation of Women’s Institutes, whose offices are situated at 104 New Kings Road, London SW6 4LY. The National Federation is responsible for creating the national policies of the Women’s Institute which it implements through its 69 county federations.

There are a number of sources of money that are collected on behalf of the National Federation of Women’s Institute as follows:

North Yorkshire West Federation of Women’s Institute oversee all the local Women’s Institutes and collect subscriptions in from them, the national element is forwarded on to the National Federation.

Each individual Women’s Institute pays a contribution towards the National Federation Annual Meeting which are collected by North Yorkshire West Federation of Women’s Institute as pooling of fares.

North Yorkshire West Federation of Women’s Institute sells raffle tickets on behalf of the National Federation.

The amounts collected and passed on during the year were as follows:

The amounts collected and passed on during the year were as follows:
2024 Combined 2023
£ £
Subscriptions (2024: collected £32,063 and passed on £32,384) 31,991 29,423
National raffle 640 566
The balance of monies held at 31 December 2024 on the National Federation of Women’s
Institute’s behalf were as follows:
2024 Combined 2023
£ £
Subscriptions 72 394
Pooling of fares 4,393 5,035

NORTH YORKSHIRE WEST FEDERATION OF WOMEN'S INSTITUTE CIO

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

22 Operating lease commitments

At the reporting end date the charity had outstanding commitments for future minimum lease payments under non-cancellable operating leases, which fall due as follows:

Within one year
Between two and five years		 2024 Combined 2023
£
£
6,450
6,618
6,825
13,125
13,275
19,743		 2024 Combined 2023
£
£
6,450
6,618
6,825
13,125
13,275
19,743
19,743

The lease agreement at 31 December is still held in the unincorporated charity. The process to transfer the lease is ongoing.

23 Related party transactions

There were no disclosable related party transactions during the year (2023 - none).

24 Analysis of the principal components of the statement of financial activity

NYWFWI NYWFWI CIO NYWFWI CIO Combined
(pre-merger) (pre-merger) (post-merger) total
2024 2024 2024 2024
£ £ £ £
Total income - - 109,505 109,505
Total expenditure - - (104,244) (104,244)
______ ______ ______ ______
Total income/(expenditure) - - 5,261 5,261
Other gains/(losses) - - - -
______ ______ ______ ______
Net movement in funds - - 5,261 5,261
______ ______ ______ ______
NYWFWI NYWFWI CIO Combined
Total
2023 2023 2023
£ £ £
Total income 99,150 - 99,150
Total expenditure (90,962) - (90,962)
______ ______ ______
Total income/(expenditure) 8,188 - 8,188
Other gains/(losses) - - -
______ ______ ______
Net movement in funds 8,188 - 8,188
______ ______ ______

NORTH YORKSHIRE WEST FEDERATION OF WOMEN'S INSTITUTE CIO

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

25 Net assets at the date of the merger

NYWFWI NYWFWI CIO Combined
Total
£ £ £
Net assets 162,847 - 162,847
Represented by:
Unrestricted funds 145,277 - 145,277
Designated funds 6,555 - 6,555
Restricted funds 11,015 - 11,015
______ ______ ______
Total funds 162,847 - 162,847
______ ______ ______