|||||||||
|---|---|---|---|---|---|---|---|
|**Trustees' Annual Report**|||||**for theperiod**|||
|**From**|Period start date|||**To**|Period end date|||
||02|09|2024||01|09|2025|



## Section A                        Reference and administration details 

## **Charity name** Witney Flood Group 

**Other names charity is known by** 

**Registered charity number (if any)** 1204457 

**Charity's principal address** 30 New Yatt Road 

Witney 

**Postcode OX28 1NZ** 

## **Names of the charity trustees who manage the charity** 

**Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any)** 1 William Wareing Chair 

- 2 Anthony John Stark Treasurer 

- 3 John Keith Jameson 

- 4[Michael Anthony ] French 

- 5 

- 6 

## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** 

**Name Dates acted if not for whole year** 

## **Names and addresses of advisers (Optional information)** 

**Type of adviser Name Address** 

**Name of chief executive or names of senior staff members (Optional information)** 

1 

> March **2012** 

**TAR** 



**Section B              Structure, governance and management** 

## **Description of the charity’s trusts** 

CIO – FOUNDATION Registered 23 August 2023 Type of governing document 

- (eg. trust deed, constitution) 

The Charity is constituted by its submission to the Charity Commission How the charity is constituted and as registered on 23[rd] August 2023. 

- (eg. trust, association, company) 

Appointed by existing Trustees 

Trustee selection methods 

- (eg. appointed by, elected by) 

## **Additional governance issues (Optional information)** 

You **may choose** to include additional information, where relevant, about: 

- policies and procedures adopted for the induction and training of trustees; 

- the charity’s organisational structure and any wider network with which the charity works; 

Any new Trustee if adopted will have an adequate induction detailing the aims and objectives and current work of the Charity. 

Witney Flood Group works with the Environment Agency (EA), Oxfordshire County Council (OCC), West Oxfordshire District Council (WODC), Witney Town Council (WTC). We have been invited to sit on Multi-agency flood mitigation group. Now considered the group for agencies to contact for information with respect to flooding in Witney and the River Windrush. 

- relationship with any related parties; 

- trustees’ consideration of major risks and the system and procedures to manage them. 

2 

> March **2012** 

**TAR** 



## **Section C                    Objectives and activities** 

For the benefit of the community the preservation of human life and property by working with other state holders to preserve, maintain, restore, and/or improve flood defences and flood protection measures and flood **Summary of the objects of the** damage in the area of Witney, Oxfordshire **charity set out in its governing document** Continued to build working relationship with all parties (Environment Agency (EA), Oxfordshire County Council (OCC), West Oxfordshire District Council (WODC), Witney Town Council (WTC) and our Member of Parliament. Invited to sit on Multi-agency flood mitigation group. Now considered the group for agencies to contact for information with respect to flooding in Witney and the river Windrush. Commented on various WODC planning applications which had a potential to worsen flooding in Witney. Obtained funding and implemented a River Sensor Network in seven key locations on the River Windrush throughout Witney. **Summary of the main activities undertaken for the public** Set up Oxfordshire’s first group of Volunteer Flood Wardens with support **benefit in relation to these** from OCC as Lead Local Flood Authority to be points of contact for Witney **objects (include within this** residents with respect to flooding issues and the formation of local **section the statutory** emergency plans. Group is active and meets regularly and was involved in **declaration that trustees have** the November 2024 flooding incident in Witney. **had regard to the guidance issued by the Charity** Continued to address concerns with the Environment Agency in respect to **Commission on public benefit)** Maintenance, Enforcement and the progress of the long-term Flood Alleviation Scheme for Witney. All the above support our aims and objectives in being a pressure group for appropriate flood mitigation measures to be introduced in Witney. 

## **Additional details of objectives and activities (Optional information)** 

You **may choose** to include We do not make grants to others. further statements, where relevant, about: We do not have funds to invest. ● policy on grantmaking; Our only volunteers are the seven Flood Wardens ● policy programme related investment; ● contribution made by volunteers. 

3 

> March **2012** 

**TAR** 



Section D                      Achievements and performance 

**Summary of the main achievements of the charity during the year** 

Continued to build working relationship with all parties (Environment Agency (EA), Oxfordshire County Council (OCC), West Oxfordshire District Council (WODC), Witney Town Council (WTC) and our Member of Parliament. Invited to sit on Multi-agency flood mitigation group. Now considered the group for agencies to contact for information with respect to flooding in Witney and the river Windrush. Commented on various WODC planning applications which had a potential to worsen flooding in Witney. Obtained funding and implemented a River Sensor Network in seven key locations on the River Windrush throughout Witney. 

Set up Oxfordshire’s first group of Volunteer Flood Wardens with support from OCC as Lead Local Flood Authority to be points of contact for Witney residents with respect to flooding issues and the formation of local emergency plans. Group is active and meets regularly and was involved in the November 2024 flooding incident in Witney. 

Continued to address concerns with the Environment Agency in respect to Maintenance, Enforcement and the progress of the long-term Flood Alleviation Scheme for Witney. 

All the above support our aims and objectives in being a pressure group for appropriate flood mitigation measures to be introduced in Witney. 

4 

> March **2012** 

**TAR** 



**Section E                    Financial review** 

We currently do not have any reserves as any funds remaining in our **Brief statement of the** account is ringfenced for planned expenditure. We will be seeking to **charity’s policy on reserves** obtain further funding so we can extend the river sensor network and employ hydrologist expertise to support responses to planning applications. 

Any future reserves will be used for this purpose and maintenance of our sensor network and website and to publicise the work of the charity 

## **Details of any funds materially in deficit** 

## **Further financial review details (Optional information)** 

The charities principle source of funding is through County Council, You **may choose** to include District Council and Town Council grants. These have paid for our sensor additional information, where network baseline and planned extension, and revised website. relevant about: ● the charity’s principal During this year we secured funding from the Town Council for public sources of funds (including any engagement activities – display boards, flyers, and marketing material to fundraising); hand out to the public to increase awareness of our activities. ● how expenditure has supported the key objectives of We do not have and due to lack of funds do not currently need an the charity; investment policy ● investment policy and objectives including any ethical investment policy adopted. 

## **Section F                     Other optional information** 

## **Section G                    Declaration** 

**The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

**Signature(s) Full name(s)** William Wareing Anthony John Stark 

**Position (eg Secretary, Chair, etc)** Chair 

Treasurer 

> March **2012** 

5 

**TAR** 



Date
171312026
171312026
TAR
March 2012


**Charity Name No (if any) Witney Flood Group 1204457 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 02/09/2024 01/09/2025 

## **Section A Receipts and payments** 

||**Unrestricted**<br>**funds**|||**Restricted**<br>**funds**|||**Endowment**<br>**funds**|**Endowment**<br>**funds**||**Total funds**||**Last year**||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||**to the nearest**<br>**£**|||**to the nearest**|**£**||**to the nearest**|**£**||**to the nearest £**||**to the nearest**|**£**|
|**A1 Receipts**||||||||||||||
|West Oxfordshire District Council||**-**||**121**||||**-**||**121**|||**-**|
|WitneyTown Council||**-**||**800**||||**-**||**800**|||**-**|
|||**-**|||**-**|||**-**||**-**|||**-**|
|||**-**|||**-**|||**-**||**-**|||**-**|
|||**-**|||**-**|||**-**||**-**|||**-**|
|||**-**|||**-**|||**-**||**-**|||**-**|
|||**-**|||**-**|||**-**||**-**|||**-**|
|||**-**|||**-**|||**-**||**-**|||**-**|
|**_Sub total_**_(Gross income for_||**-**||**921**||||**-**||**921**|||**-**|
|_AR)_||||||||||||||



|~~**A2 Asset and investment sales,**~~|~~**A2 Asset and investment sales,**~~||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|**(see table).**|||||||||||||
|||**-**||**-**|||**-**||**-**||||
|||**-**||**-**|||**-**||**-**|||**-**|
||**_Sub total _**|**-**||**-**|||**-**||**-**|||**-**|
||||||||||||||
||**_Total receipts_ **|**-**||**921**|||**-**||**921**|||**-**|
|**A3 Payments**|||||||||||||
|Public LiabilityInsurance||**-**||**121**||**-**|||**121**||**-**||
|Website Development||**-**||**225**||**-**|||**225**||**-**||
|River Sensor Network|Project|**-**||**3 143**||**-**|||**3 143**||**-**||
|||**-**||**-**||**-**|||**-**||**-**||
|||**-**||**-**||**-**|||**-**||**-**||



CCXX R1 accounts (SS) 

1 



||**-**||**-**||**-**||**-**||**-**|
|---|---|---|---|---|---|---|---|---|---|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_ **|**-**||**3 489**||**-**||**3 489**||**-**|
|||||||||||
|**A4 Asset and investment**<br>**purchases, (see table)**||||||||||
|<br>**Purchase of Fixed Assets**|**-**|||||||||
||**-**|||||||||
|**_Sub total_ **|**-**||||||||**-**|
|**_Total payments_**<br>**_Net of receipts/(payments)_**<br>**A5 Transfers between funds**<br>**A6 Cash funds last year end**<br>**_Cash funds this year end_**||||||||||
||||||||||**-**|
|||||||||||
||**-**||**-                2 568**||**-**||**-                2 568**||**-**|
||**-**|<br>|**-**||**-**||**-**||**-**|
||**-**||**3 484**||**-**||**3 484**||**-**|
||**-**||**916**||**-**||**916**||**-**|



## **Section B Statement of assets and liabilities at the end of the period** 

|**Details**<br>**_Total cash funds_**<br>(agree balances with receipts and payments<br>account(s))<br>**Details**|**Details**<br>**_Total cash funds_**<br>(agree balances with receipts and payments<br>account(s))<br>**Details**|**Unrestricted**<br>**funds**<br>**to nearest £**|**Unrestricted**<br>**funds**<br>**to nearest £**|**Restricted**<br>**funds**<br>**to nearest £**|**Restricted**<br>**funds**<br>**to nearest £**|**Endowment**<br>**funds**<br>**to nearest £**|
|---|---|---|---|---|---|---|
|||**-**||**-**||**-**|
|||**-**||**-**||**-**|
|||**-**||**-**||**-**|
|||**-**||**916**||**-**|
|||||||OK|
|||||||**Endowment**<br>**funds**<br>**to nearest £**|
|||**-**||**-**||**-**|



CCXX R2 accounts (SS) 

2 



|**-**||**-**||**-**|
|---|---|---|---|---|
|**-**||**-**||**-**|
|**-**||**-**||**-**|
|**-**||**-**||**-**|
|**-**||**-**||**-**|



## **B3 Investment assets** 

## **B4 Assets retained for the charity’s own use** 

## **B5 Liabilities** 

## **Details** 

## **Details** 

## **Details** 

|**Fund to which**<br>**asset belongs**|**Fund to which**<br>**asset belongs**|**Cost (optional)**|**Cost (optional)**|**Current value**<br>**(optional)**|
|---|---|---|---|---|
|||**-**||**-**|
|||**-**||**-**|
|||**-**||**-**|
|||**-**||**-**|
|||**-**||**-**|



|**Fund to which**<br>**asset belongs**|**Fund to which**<br>**asset belongs**|**Cost (optional)**|**Cost (optional)**|**Current value**<br>**(optional)**|
|---|---|---|---|---|
|||**-**||**-**|
|||**-**||**-**|
|||**-**||**-**|
|||**-**||**-**|
|||**-**||**-**|
|||**-**||**-**|
|||**-**||**-**|
|||**-**||**-**|
|||**-**||**-**|



|**Fund to which**<br>**liability relates**|**Fund to which**<br>**liability relates**|**Amount due**<br>**(optional)**|**Amount due**<br>**(optional)**|**When due**<br>**(optional)**|
|---|---|---|---|---|
|||**-**|||
|||**-**|||



CCXX R3 accounts (SS) 

3 



Signed by one or two trustees on behalf of all the trustees 

|||||**-**|||
|---|---|---|---|---|---|---|
|||||**-**|||
|||||**-**|||
|Signature||William Wareing-Chairman<br>Anthony Stark-Treasurer<br>Print Name||||Date of<br>approval|
|||William Wareing-Chairman||||17/03/2025|
|||Anthony Stark-Treasurer||||17/03/2025|



CCXX R4 accounts (SS) 

4