## **1[st ] Denmead Scout Group**
**Annual General Meeting** Report 2024 - 2025
www.denmeadscouts.com
Registered charity number : 1204450
## **Contents**
|Contents|1|
|---|---|
|Introduction|2|
|The Board of Trustees|3|
|Reports||
|Group Chair|4-5|
|Group Lead Volunteer|6-8|
|Group Treasurer|9-15|
Page 1
## **Introduction**
This Annual General Meeting (AGM) report for 1st Denmead Scouts forms part of a compulsory yearly meeting of the Group Scout Council with important legal aspects and key, mandatory business that must be covered.
All charities must have a governing body; and the Group Scout Council is ours in Scouting. For 1st Denmead Scouts it is important to ensure the appointed Trustees (Board of Trustees) are working for the good of the charity.
This document is designed to provide the Group Scout Council members an overview of the activities and events held by the Group over the past year. The Group Leadership will report on Scouting activities that the young people have been involved in, the overall running and governance of the Group providing details to make sure, with reasonable care and skill, that the charity is:
- well managed
- carrying out its purposes for the public benefit
- complying with the charity’s governing document and the law
- managing the charity’s resources responsibly
Page 2
## **The Board Of Trustees**
**Trustees** Group Lead Volunteer Tracy Ramsey Group Chair Kevin Monk Group Treasurer Pam Allsop-Smith Trustee Tom Bolton Trustee Rebecca Etheridge Trustee Anita Bolton **Non-Trustee Supporting Role(s)** Board of Trustees Note Taker Kim Jordan
Page 3
## **Group Chair Report**
As we reach the end of another year of Scouting in Denmead, it gives me great pleasure to report back to you all that it has been another fantastic year, one of continued growth and transformation.
As Trustees it has been our collective responsibility to look after the governance of the Group including the Group financials, risk management and any necessary legal, compliance or charity requirements. The Trustees work supports the volunteer leaders to run the Scout programme that gives your young people ‘skills for life’.
At 1st Denmead we are very lucky to have an amazing group of Trustees and I’d like to thank the Trustee team for their support throughout the year. Although we have had a fairly smooth year, the Board of Trustees still continues to grapple with a few ongoing challenges and are planning accordingly, such as an almost 100% increase in external utilities costs.
Once again it has been a busy year for the Group, strengthening our relationships with the community and aligning the Group to a new way of ‘Operations and Governance’ as part of the Scouts transformation programme.
I’d like to report back on two key activities of this past year:
## **New Scout HQ Lease Agreement**
This has been an extremely slow process and unfortunately we have made very little progress since my last AGM report. We are now over 2 years into discussions with Denmead Parish Council and Fields In Trust but remain confident and committed to achieving the right outcome for the long term future and security of the Group.
## **New Scout HQ Project**
- From a planning and design standpoint, the project as remained in a state of lull due to the
- lack of progress with the new Lease Agreement as this is a key component for any planning application.
- On the Fundraising side of the project, Ange and the fundraising team have done a fantastic job in raising a substantial amount of funds for the project.
- As soon as we are able, our intentions remain to have a Group wide open evening to showcase our plans and obtain feedback from all involved with the Group.
Page 4
## **Group Chair Report**
The Group continues to be in good financial health and Group Treasurer, Pam Allsop-Smith, will shortly take you through the Treasurers report and we will be able to answer any questions you may have.
As I hope you can see and agree with me, the team are doing amazing job and the Group is in a solid position has we head into next year.
Kevin Monk
Group Chair - Board of Trustees
July 2025
Page 5
## **Group Lead Volunteer Report**
This report provides an overview of some of the activities and accomplishments of 1[st] Denmead Scout Group.
We currently have 148 youth members across 2 Squirrels Drey’s, 3 Beaver Colonies, 2 Cub Packs and 1 Scout Troop.
We have awarded an impressive **989 badges** across all 4 sections. With **9 Chief Scout Acorn** awards in Squirrels and **8 Silver Awards** in Cubs. These are the highest awards the young people can achieve in their sections and we are very proud of their achievements.
- **Squirrels** - Squirrels are our youngest section at Denmead and this year due to the success of the first Drey, we have opened a second Drey which is equally as successful and is running with new leaders. Two of our new leaders were youth members at Denmead and have returned as adult volunteers now they have their own children. The Drey launched in February and is just as successful as the first drey.
The squirrel sections are very busy with lots of art, outside walks, games and stories. The squirrels have enjoyed a trip to Marwell Zoo, the local nature reserve and the science museum.
Katie, of one of our lead volunteers has organised the first HAWK District Squirrel fun day. A big thank you to Katie and the team for taking on this challenge. It is great for the Squirrels to make new friends in other colonies and understand that they are part of a large organisation.
- **Beavers** - Beavers have had many opportunities to get out and about this year. They have enjoyed a two-night circus themed sleepover, visited the zoo, attended the County Mud Run event and even went forest bathing. The beavers visited the Grange Care Home again at Christmas working towards their community impact badge, giving out shortbread and singing Christmas songs with the residents.
- **Cubs** - Cubs have enjoyed a summer camp last August, a District camp in September and a Pack holiday in March providing so many opportunities to grow in confidence and independence. They have hiked a few times, made Christmas decorations, been to rock up and got very muddy at the County Mud Run, cooked Pizza outside and of course learnt how to make and build a fire safely.
Page 6
## **Group Lead Volunteer Report**
- **Scouts** - The section is going from strength to strength and is now so popular that we are opening a new troop in September 2025, allowing our cubs to move up and continue their Scouting journey. The scouts again enjoyed a trip to London for the live Monopoly Run with each team walking approximately 15km, unfortunately they did not win but at least it was dry this year. The scouts spent time on the water at Langstone Sailability on a beautiful sunny day. The Troop have visited a Mosque, the local tennis club and have hit a few balls at the Denmead driving range.
None of this is possible without all our amazing lead volunteers, team member volunteers, supporters, and Trustees. All these people work hard to provide your children with a varied weekly programme, camps, and days out and I thank them all.
In December 2024 a new IT system was launched by The Scout Association as part of a transformation programme to make volunteering easier and more appealing to all. A new way of training was introduced with all volunteers being asked to complete a more comprehensive safety and safeguarding module. While the system is not without its flaws, it will in time become easier. All our leaders must commit to training and on-going learning, safety, safeguarding and first aid are completed every 3 years. Without these modules being in date, a leader cannot remain in their role. I hope this offers you as parents’ reassurance that the safety and well-being of you children is our top priority.
As a group we are growing, each week more children are added to our waiting list. We need more adult volunteers, especially in our Cubs section on a Monday night. If you think you might like to give it a try and join the fun, please do speak to me or any of the leaders. We offer flexible volunteering, so you don’t need to commit to every week!
Finally, a big part of our ethos is to be present in our community. We have once again, run the biggest event in Denmead, Dinosaur Derby which raises valuable funds for the Group. All Saints kindly let us use their car park for the Christmas Carols, even though this year the weather was not kind and we had to cancel this event. Of course, a highlight for many of the children in the village is when Santa makes his visit.
Page 7
## **Group Lead Volunteer Report**
We also organised the village Remembrance parade along with the church and DPC and attended many events with the trolley run. Thank you to Lisa and Ange for organising these events and fundraising activities.
Thanks to the recycling team who continue to sort and ship the plastic waste, bras, spectacles to name a few. Reducing the amount of waste that goes to Landfill.
Please support us by attending one of our events. Bingo Ben will be back as will quiz and camel racing nights and who can forget our swishing night where clothes are saved from the bin! A really easy way to support our fundraising is to add your old clothes in the clothes bank bin in the car park. Every item helps and is by far the easiest way to raise valuable funds.
Tracy Ramsey & Carolyn Hargreaves Group Lead Volunteers
July 2025
Page 8
## **Group Treasurer Report**
Firstly, I would like to thank the Section Treasurers – Claire, Emma and Ange – for their hard work during the year and for getting their accounts ready for audit. We have decided to close the section accounts as we are now using prepaid cards for these expenses.
The accounts have been finalised and signed off by the Independent Examiner. The summarised reports have been distributed, with the full accounts available for inspection.
Our annual Dinosaur Derby once again took place in September, with the weather being much kinder than last year, generating net funds for the group of £6,123. We have been very busy throughout the year with multiple other fundraising events including the lottery, quiz’s, camel racing, bingo, dog shows and games cafés to name a few, which has enabled us to add £17k after expenses to our new building fund. At the end of the year this stood at £62,670 – thank you all for your support!
Through careful management of our funds (excluding fundraising) we again achieved a small in year surplus enabling us to continue to offer an exciting and challenging programme of activities for our Young People.
## **1. Monetary Assets**
|**onetary Assets**|**onetary Assets**|
|---|---|
|Start of the year:
£58,908.25
End of the year:
£83,126.70 allocated between funds as follows||
|Future large buildingworks|£160.71|
|General Fund|£5,788.05|
|International fund|£2,036.92|
|New BuildingFund|£62,670.59|
|Recycling|£914.55|
|Section accounts|£5,699.96|
|Subscriptions|£5,855.92|
## **2. Liabilities**
Start of the Year: £0.00 End of the Year: £0.00
## **3. Income & Expenditure for 2024/25**
Total Income £65,607.35 (£49,593.68 24/25) Total Payments £41,388.90 (£39,710.08 24/25) Surplus for year £24,218.45 (£ 9,883.60 24/25)
Page 9
Group Treasurer Report
Statement of Assets
Denmead Scoul Group
Period Ending 31-MAR-2025
Current Yr
Current Yr
Pijor Yr
Prior Yr
ASSETS
SAVINGS AND INVESTMEMrs
41.1194.30
o.
95 Day Nthce OerK>styi AccrAJrt
FIXEO ASSETS
41.094.30
o.
CASH AT BANK AND IN HANO
42.032.40
58.908.25
1st DeNnead Cubs Camp accwrt
1.670.94
89.24
1st DeNnead Scout Gr£w 11a acc
30.552.57
49.770.27
1% Det4nead Sptlwe Sctyji
1.147.04
353.53
Cash
62.(
Denad Sc(xllS Subs acc(*J
7,218.13
6.824.41
SwiFe
SwiFe PrepaKI Card. AryeLry H8r*roY
StriFe PrepaKI Card. Ash Ber
StriFe PrepaKI Card. Ka Monk
stri PrepaKI Card. Lisa Scott
Stri[ Prepahl Card- IAarc Wirtle
stri PrepaKI Card- Sirrnn TallirwJ
Stripe PrepaKJ Card. Stuart DKkensort
244.51
o,L
172.58
439.36
767.55
39.31
728. 10
32.33
Im.05
170.71
O.L
$0.44
-117.66
169.03
277.88
stri Prepakj Card. Tracy Ram
strIFe Prepahj Card. Wwdy The(.M9Jn
Isi Deread Beaver SccKrts
154.29
-SV.69
148.52
o.
528.67
Isi Dermead C(¢(*e Pack
Deead Exer Scouts
o.L
Page 10
Group Treasurer Report
OTHER ASSETS
DE8TORS-'DEBTORS
TOTAL ASSETS
•3.126.70
S8,8.25
LIABIUTIES
CURRENT LIABILITIES
'CREDITORS
REPRESENTED BY FUNDS
Future large tyjilding I¥k$
General FL
160.71
160. 71
5.788.05
9.038.28
IniernatK)nal hjnd
2.036.92
2.036.92
Ne BuikJir£ FUTh1
Recycliry
SeciM)n account5
62.670.59
36, 737.09
914.55
799.LXI
5,699.96
3,370.77
Cwyert Yr
Cwrenl Yr
Yr
Prior Yr
Sub5crlO1(ms
5.855.92
6.825.48
LONG-TERM UABILMES
TALF
ND
Page 11
Group Treasurer Report
Surplus & Deficit Report
Denmead Scout Group
01-APR-2024- 31-MAR-2025
CuTvErrt Yi
Cwrern Yr
EAPtt)se
Cwenl Y
ProlnlLOSS
Pru Yf
PrOfl05&
MANAGED EVENTS SURPLUSIIOEFicin
Dinosaur Derby 2022
Dinosaur Derby 2023
Dinosaur Derby 2024
Internatnal Fund Lottery 2023
New Buildin9 Lottery 2024
New Buildiry Lottery 2025
,TOTAL SURPLUSIIDEFICID FROM
00
00
7. 136.95
-2.544.07
4.592.88
8.768.SO
-2.614.52
.1219•
rA*
55.
.1.00
.45.
3.$65.CpJ
2.915.ts)
1.465.
1.265.
1.270.IX)
1.07thts)
13.603.Y)
-1491.52
10.1C491
a756.95
4.844.07
5.912.88
OTHER INCOME
4(KJS Mernbership 5uI)scriptions
4010 Donations and gantS
4105 Camp income
4320 Fundraising Event Inc
4325 Roller Coaster hire
14.245.74
o.ty)
14.245.74
10.693.79
o.
10.693.79
1731.33
o.ty)
J.7J4.JJ
3.195.
0.0)
3. 195.
2.213.87
o.ty)
5.607.40
o.
5.607.40
o.ty)
0.gK*.9J
5.507.95
o.
5.507.95
577.63
o.ty)
577.03
o.
330.
4330 Charity fundraisiThJ
4335 Other fundraising inccyr
919.52
919.52
Y.51
804.51
2.149.89
149.89
2.156.64
2. 156.64
4340 T-shirt sale5
77.50
77.50
73.
73.cv
4401 Scout Shop ren¢
4402 Busy Bees rert
4412 HQ hire
1Q587.
10,587.50
8.Zl5.
8.715.
837.25
857.29
783.
783.
5010 Bank interest
1.081.70
1.W.70
759.a?
759.30
6510 Sections carnp and evern incime
TOTAL OTHER INCOME
7.674.99
7.674.99
5.555.31
5.555.31
1•)3.85
52,IWJ3.85
43.6W.
43.6W.
Page 12
Group Treasurer Report
GENERAL & ADMIN EXPENSES
7LM)4 General Evern Expenses
.1.W.34
.1.584.34
-578.89
-578.89
7009 Charrty donaw)n5
-919.49
.919.49
•J4.51
-804.51
7105 Camping equipm
7110 Olher equipmeni
-1.349.12
.1.349.12
-1.392.23
-1.392.23
-$9.81
.59.•1
-328.98
-328.98
7204 swiionery
7209 T-shirt cos
-32.73
-32. 73
.594.10
.594.10
-122.88
-122.88
7213 IT cosis
-518.71
.518.71
-413.36
-413.36
7221 Adull suppm aTrl unilorm
7225 Miscella5 expwses
.710.72
.710.72
.l.tk94.40
.1.084.40
.311.
.311.10
.951.38
-951.38
7227 AGM and Leader everns expenses
7232 Camps
.1.128.96
.1.128.96
3.77
-803. 77
-1.231.
.1.231.10
.940.63
-940.63
Pnty Yr
7237 Member suprA)rt and Wogr8rn
8(KJl Repair and MaintanarKe
8fK)2 Ethiricity
83 Waier Raies
-11.449.59
-11.449.59
-7?,241.31
.1.168.98
.1.168.98
-1.796.23
.7, 796.23
4.X*).11
.2..00 .2.20D.OD
-129.49
-729.49
81 Cleaner wages
Cleanlng rnaiefbaLs
S8 Insurancè Costs
.1.935.50
.1.995.50
.1.491.00
-1.491.OD
.118.35
.118.JS
.18.60
.18.60
-2.812.36
.21.36
-2.825.57
-2.825.57
8012 Fixtures and fi.95
8017 HQ major projects
8022 Biffa bins
-1.790.01
-7.79001
o.
-705.98
-70598
-1.075.14
-1.075.14
-1.746.99
-?, 748.99
8027 Telephone aThJ broadband
8505 Camp expenses
8510 Badges
8515 Ewipment
8520 Pwamme expenses
TOTAL GENERAL & AtthllN EXPENSES
74.05
474.05
4?0.78
4lQ.78
-2.526.45
-2.526.45
-3.712.12
-3. 7?Z.?2
.232.64
-232.64
-235.21
-235.21
.2.468.99
.2.468.9
4.Sl55.35
-4.965.35
.37.894.38
.37J94.38
-39.710.08
-39.710.08
NET SURPLUSIIDEFICITJ FOR PERIOD
6&fm.35
.41.388.
24.218.4S
SZ437.75
42.554.15
9,883.6L)
Page 13
## **Group Treasurer Report**
**Independent Examiners Report**
Page 14
## **Group Treasurer Report**
## **4. Budget**
The Board of Trustees is continuing to working to follow its 10 year budget focusing on the following four areas:
1. Annual running costs
2. New Building Plan
3. Equipment Purchase Plan
4. Essential maintenance and capital expenditure on the existing building
## **5. Summary**
The Group has seen another successful year, enabling us to invest in our premises and equipment to provide our children with a safe and sustainable environment in which to enjoy their scouting. We look forward to another busy year in 2025/26 with lots more fun events to raise funds towards our new building.
Pam Allsop-Smith Group Treasurer
May 2025
Page 15