## **Commentary on the model Trustees’ Annual Report and accounts: Westbeach Youth Club**
This example is for a charity preparing receipts and payments accounts.
The youth club charity had an income of £47,476 in the year and is eligible for independent examination. As the charity is below the larger charity threshold it may also prepare a simple annual report (refer to CC15d Charity Reporting and Accounting: The essentials and the Charities (Accounts and Reports) Regulations 2008). An example report by the charity’s the independent examiner (see ‘CC32 - Independent Examination of Charity Accounts’ for further examples of examiner’s reports) is also included.
## **The trustees’ annual report CC16b pro forma**
Trustees do not have to use the pro forma to write their annual report but the form includes all the information trustees must provide and gives an opportunity to provide further optional information if the trustees so wish.
The ‘ **Summary of the main activities undertaken’** also includes confirmation that the trustees have had regard to our guidance on public benefit when planning the cha rity’s activities. Further information about is provided in a **‘Summary of the main achievements** ’ Additional voluntary information is provided about the contribution made by volunteers, collaboration with other organisations and details of the char ity’s main policies and future plans. In addition, the report confirms that the trustees received no remuneration or other benefits from the charity.
## **The accounts CC16a pro forma (in original form as a separate excel document)**
The accounts pro forma is suitable for comparatively straightforward accounts. Before using the pro forma please read the completion notes. We also recommend that a bank reconciliation is prepared to reconcile the closing balance at bank before completing the form. Also charities with several restricted funds or more complex affairs may need to summarise their information before using the pro forma or alternatively use it as a tool to assist in the design of their own accounts.
In the example gift aid recovered from HM Revenue and Customs is shown separately. The charity has a small restricted fund, called the Youth Aid Appeal, associated with the awards scheme and has undertaken fundraising, the proceeds of which were restricted for the awards only. The acquisition of functional fixed assets is shown separately on row A4.
The statement of assets and liabilities includes cash at bank and also identifies an outstanding gift aid claim relating to the year which was not received by the 31[st ] December 2016. Similarly there is an invoice from PC Services which has not been paid relating to work undertaken prior to the year end.
The minibus, office and computer equipment are listed under the section ‘assets retained for the charity’s own use’ and the trustees have provided voluntary information about their estimate of the residual value of the minibus.
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## **Trustees' annual report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 01 2025 **To** 31 12 2025 Reference and administration details
ASI A N W O ME N D EVEL O PME N T PL A N I N TE R N A T I O N A L **Charity name** ( U K ) **Other names charity is known by** A W D P I **Registered charity number (if any)** 1 2 0 4 4 0 6 **Charity's principal address** 1 0 8 St.P i e r C o u r t L O N D O N Lo n d o n **Postcode** E1 3 9G U
## **Names of the charity trustees who manage the charity**
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2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**to appoint trustee(if any)**
**Name of person (or body) entitle**
**d**|
|---|---|---|---|---|
||WEIYU DAI||||
||Lyuchen Mei||||
||Xiaoyu Ruan||||
||Di Zhang||||
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|**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|
|---|---|
|**Name**|**Dates acted if not for whole year**|
|||
|||
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**Names and addresses of advisors (Optional information) Type of advisor Name Address Bank Name of chief executive or names of senior staff members (Optional information)**
## **Structure, governance and management**
## **Description of the charity ’s trusts**
Type of governing document _Constitution adopted_ 1 8 _th_ A u g ust _20_ 2 3
(eg. trust deed, constitution) How the charity is constituted _Unincorporated association_ (eg. trust, association, company) Trustee selection methods _Trustees are appointed or reappointed annually at_ (eg. appointed by, elected by) _the Annual General Meeting_
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
Policies and procedures adopted for the induction and training of trustees
The charity’s organisational structure and any wider network with which the charity works
A l l t r ust ees a n d w o r k e rs a r e v o l u n t ee rs; n o
e m p l o yees, n o r e m u n e r a t i o n o r b e n ef i ts r ece i ve d f r o m t h e c ha r i t y. N o p a i d st a ff; a l l r o l es a r e v o l u n t a r y. N o r e l a t e d p a r t y r e l a t i o n sh i ps o r a d d i t i o n a l g o ve r n a n ce st r u c t u r es i n p l a ce d u r i n g t h e pe r i o d .
Relationship with any related parties
Trustees’ consideration of major risks and the system and procedures to manage them
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## **Objectives and activities**
|**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects**|T o p r o m o t e a n dsu ppo r t t h e d eve l op m e n t, w e lf a r e
, a n d e m po w e r m e n t of Asi a n w o m e n t h r o u g h
c h a r i t a b l e a ct i v i t i es, e d u c a t i o n , a d vo c a cy, a n d
c o m m u n i tysu ppo r t.|
|---|---|
||D u r i n g t h e r epo r t i n g pe r i o d , n o c h a r i t a b l e
a ct i v i t i eso r p r o g r a m m esw e r e u n d e r t a k e n ast h e
c h a r i t y isi n t h e i n i t i a lse t u pst a g e a n d h asn o t ye t
c o m m e n ce d ope r a t i o n a l w o r k.
T r ust eesh a ve h a d r e g a r d t o C h a r i t y C o m m issi o n
g u i d a n ce o n p u b l i c b e n ef i t i n p l a n n i n g f u t u r e
a ct i v i t i es.|
**Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about: Policy on grantmaking Policy programme related investment Contribution made by Volunteers
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## Achievements and performance
|**Summary of the main**
**achievements of the charity**
**during the year.**|T h e c h a r i tysu ccessf u l l y co m pl e t e d r e g ist r a t i o n w i t h
t h e C h a r i ty C o m m issi o n fo r E n g l a n d a n d W a l eso n
1 8 A u g ust 2 0 2 3. N o f u r t h e r ope r a t i o n a l a ct i v i t i eso r
a c h i eve m e n tsocc u r r e d as se r v i cesa r e ye t t o l a u n c h ._._|
|---|---|
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## **Financial review**
N o r ese r ves h e l d d u r i n g t h e pe r i o d . N o b a n k a cco u n t **Brief statement of the** ope n e d ; n o i n co m e, e x pe n d i t u r e, o r a sse ts h e l d . **charity ’s policy on reserves Details of any funds materially in deficit** _Not applicable_ **Further financial review details: (Optional information)**
You **may choose** to include additional information, where relevant about: The charity’s principal sources of funds (including any fundraising). How expenditure has supported the key objectives of the charity. Investment policy and objectives including any ethical investment policy adopted.
## **Other optional information**
## _Future Plans_
T o ope n a b a n k a cco u n t, r ec r u i t vo l u n t ee rs, d eve l op ope r a t i o n a l po l i c i es, a n d l a u n c h c h a r i t a b l e a ct i v i t i es i n su ppo r t of Asi a n w o m e n ’ s d eve l op m e n t a n d w e lf a r e.
## **Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity ’s trustees**
**----- Start of picture text -----**
SIGN
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**Signature(s) Full name(s)** Jiabao Wang **Position (eg secretary, chair,** secretary **etc) Date** SIGN
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**Independent examiner's report on the accounts**
**Report to the trustees/** Charity Name **members of** ASI A N W O ME N D EVEL O PME N T PL A N I N TE R N A T I O N A L ( U K )
> **On accounts for the year** 3 1st D ece m be r _20_ 2 4 **ended**
**Set out on pages**
_9 and 10_
I report to the trustees on my examination of the accounts for the year ended 31 December 2016.
As the charity trustees of the Trust, you are responsible for the preparation of **Responsibilities and basis of** the accounts in accordance with the Charities Act 2011 ( “the Act”). **report**
I report in respect of my examination of the Trust’s accounts carried out under s145 of the Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under s145(5)(b) of the Act.
I have completed my examination. I confirm that no material matters have **Independent examiner's** come to my attention in connection with the examination which gives me **statement** cause to believe that in, any material respect:
accounting records were not kept in accordance with section 130 of the Act; or
- the accounts do not accord with the accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached _._
SIGN **Signed: Date:** SIGN **Name:** Jiabao Wang **Relevant professional qualification(s) or body (if any): Address:** 108St.PierCourt London
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## **Disclosure section**
Only complete if the examiner needs to highlight material problems.
**Give here brief details of** _None to report_ **any items that the examiner wishes to disclose** .
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Charity Name No (if any)
ASI A N W O ME N D EVEL O P ME N T PL A N I N TE R N A T I O N A L ( U K ) 1204406
Receipts and payments accounts
CC16a
Period start date Period end
for the period To date
1 8 /0 8 /20 2 3 31/12/20 2 4
Charity Name
Section A Receipts and payments
Unrestricted Endowment Total
Restricted funds Last year
funds funds funds to
to the nearest the to the nearest
to the nearest £ to the nearest £
£ nearest £ £
A1 Receipts
- - - -
-
Grants & Donations
subscriMembership ptions - - - - -
Fundraising: ‘YouthAid’ Appeal - - - - -
Award entrance fees
and Activities - - - - -
- - - -
Interest -
- - -
Gift aid receipts - -
- - - -
Sub total -
A2 Asset and investment
sales, etc. - - - - -
- - - -
-
Total receipts
A3 Payments
Awards and Activity
Costs - - - - -
Room Hire
- - - - -
Minibus expenses
- - - - -
Training/Affiliation
- - - - -
Staff Remuneration
- - - - -
Insurance
- - - - -
New Garden Project
- - - - -
Administration
- - - - -
Norlands Loft Activity
Centre hire
- - - - -
Sub total
- - - - -
**----- End of picture text -----**
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**----- Start of picture text -----**
A4 Asset and investment
purchases, etc.
- - - - -
Total payments - - - - -
Net of receipts/(payments)
- - - - -
A5 Transfers Between
Funds - - - - -
A6 Cash funds last year
end - - - -
Cash funds this year end
- - - - -
Section B Statement of assets and liabilities at the end of the period
Unrestricted Restricted Endowment
Details
funds funds funds
Categories
to nearest £ to nearest to nearest £
£
B1 Cash funds Cash at Bank
-
- -
-
- -
Total cash funds - -
-
(agree balances with receipts and
payments account(s))
B2 Other monetary assets Final gift aid claim
- -
-
- -
Fund to which Cost Current value
asset belongs (optional) (optional)
B3 Investment assets
- -
- -
Fund to which Cost Current value
asset belongs (optional) (optional)
B4 Assets retained for the
charity ’s own use - -
Minibus Unrestricted
-
-
Donated office furniture Unrestricted
Computer Equipment Unrestricted
- -
Fund to which Amount When due
liability relates due (optional)
(optional)
B5 Liabilities PC Services invoice due Unrestricted
-
-
Signed (on behalf of all
the trustees)
SIGN
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