## **Trustees’ Annual Report** for the year ended 2024–2025 ## **Charity details** **Charity name:** Cylch Meithrin Caer Elen (Hwlffordd) **Charity registration number:** 1204347 **Registered address:** Cylch Meithrin Caer Elen (Hwlffordd) Ysgol Caer Elen Withybush Road Haverfordwest Pembrokeshire SA62 4BN ## **Trustees** The trustees who served during the year were: - Sarah Murray – Chair - Meleri Norgan – Secretary - Rhian Bromham – Treasurer (served until December 2024) - Stephanie Dewick-Berry – Treasurer from January 2025 ## **Structure, governance and management** Cylch Meithrin Caer Elen (Hwlffordd) is a Charitable Incorporated Organisation (CIO) and is governed by a voluntary Management Committee made up of trustees and parent members. The committee is responsible for the strategic direction, governance and financial oversight of the charity. Day-to-day operations of the setting are delegated to the Setting Leader, who manages staff, delivery of provision and operational matters. During the year, the Cylch employed one Setting Leader, one Deputy Leader and two Assistants. The committee works closely with staff to ensure the continued delivery of highquality childcare and education through the medium of Welsh. Trustees are recruited through invitations to parents and through elections held at the Annual General Meeting. New trustees are supported through informal handovers and ongoing guidance, with additional support available through Mudiad Meithrin. ## **Aims and objectives** The charity’s objectives during the year were to: - Continue the high-quality provision of childcare through the medium of Welsh - Strengthen fundraising activity to support the sustainability of the Cylch - Maintain and develop strong links with the school and local Ti a Fi group - Encourage parent engagement and communication - Support children and families through smooth transitions into the setting and onwards to school ## **Activities and achievements** During the year, the Cylch provided Welsh-medium childcare for approximately 40 children aged 2–5 years, operating Monday to Friday, 8:00am to 2:45pm, during term time. Key activities and achievements included: - Welcoming new families into the setting and the wider Cylch community - The appointment of a new Responsible Individual (RI) - The recruitment of new committee members, strengthening governance capacity - Ongoing professional development for staff, building skills and confidence - Successful fundraising activity, including a 40th birthday event, enabling the purchase of additional resources for children - Achieving an excellent score in the ITERS assessment, reflecting the quality of the provision Despite wider economic challenges and reduced levels of discretionary spending, the Cylch continued to receive strong support from families and the community. ## **Public benefit** The trustees confirm that they have had regard to the Charity Commission’s guidance on public benefit. Cylch Meithrin Caer Elen (Hwlffordd) provides clear public benefit by: - Delivering Welsh-medium early years provision, supporting the Welsh language and culture - Employing trained and experienced staff who support children’s development through a range of educational and play-based approaches - Ensuring staff undertake regular training to remain informed about best practice and current guidance - Supporting families through transitions into the Cylch and onwards into school, including familiarity with the school environment due to the shared site - Offering guidance and signposting to families regarding childcare funding and wider family support ## **Financial review** The charity ended the financial year with a surplus. There were no outstanding debts or liabilities at the year end. The trustees consider the charity to be in a stable financial position and continue to monitor income and expenditure carefully to support the ongoing delivery of services. ## **Funds held as custodian trustee** The charity did not hold any funds as a custodian trustee for other organisations during the year. Registered Charity Number. 1204347 Report oflhe Trvskes and Unaudited Finartial Statements for tho year ended 31st March 2025 ch Merthrin Caer Elen IFfvAffoTddl David Lloyd & Co A Firn of Financial Accountants & Tax Ad¥lsors 16 Main $treet Fishguard Pembrokoshire SA65 9HJ Cylch Moithrln Caor Elen {HwlffoYddl Contents of the flnanclal Ststsmonts for the y•ar endgd 31st Ma￿h 2025 Page Rep￿￿ of the Trusiees 24 Indopendent Examiners ReFQrt Statement of Finanaal Affairs Statements of As¥ets and Liabilities Notes to the financia st0￿Ments 8-11 Cylcth Methm Caw Ekn (H￿} Rgport of the Cornmth¢ of Managemw for ts year 8nd8d 31st M8rth 2025 Th• o)mrnittee ofmanag8rn8nt pregents rt rBwtwith the finanoa statWnentstrt￿ thafity for tho year•ndwJ 31st March 2025 REFEREN¢E ANO ADMINISTFiATIVE INFoR￿TtON Page 2. CHAIRPERSON TRUSTEES Stsphan* Lknvick-Berry C•rf8 McGrath Dr Ceri Smrth Sarah LouBe Murray Rhkin MKholle Bromhw NatslE Elti8t•th Sl*am Lou68 Sarn Gray Nka ￿?￿ri Gegryo NorgBn law"nt8d 111h F•bruary 20251 lapp)inted 17th Juty 20251 lappJinbJ 17th Jutry 20251 IrEsvJn8d} ITesvJnedl (res9￿dI {re$KJ￿) ITeswdl REGISTERED OFFICE Meithrin Cw Ekn Y5gol Caer Ek8n H801 L￿he￿j SA82 4BN REGISTERED COMPANY NUIABER CE033242 (Em￿N0 & WALES) REGISTRED CHARITY NUMBER 1204347 ACCOUNTANTS DaY•J Lkny(l & Co.. 16 Main St￿et. Fi5hguard. P8mbrcke8Thire. SAfj5 gPU BANKERS MIBsi*)n Statgm•rt Alm• ond pury>rA• and Actlvltl Cykh Mwthnn Caer Ei8n ltrh4lfforthJl Report of the C¢Jmmthe of Managemgnt for the yfjarènded 31st March 2025 Page 3. ob￿ and A¢t1vi￿￿ Iconllnu•d) Achthn*nts and P•rfgnMncg Flnanelal Revlv* Cyld) Merthrin Caor Ehn iTrWr&Jl RepJrtofthe Committee of Man8gwnwt for the y•ar ended 31st March 2025 FIMncial Rovlw leondrK*dl Pag• 4. Poll¢y Volurrteors and Suppth1• FUSK MANAGEME14T The c￿Ch Merthrin CAer ￿ IHwlfforddl is run by the three n¥twd Trust￿... Chair . Tre8surgr , So¢￿tary Rewrt of the Independent Examiner to the Tnjstees of Cylth Meithrin Caer Elen {Hwlffordd) for the year ended 31 st Marth 2025 I report on Ihe ac￿Unts of the Trust for ts wi(¥J ended 31st Marct$ 2025. vthith are set out on page8 7 1012 Page 5. R•spe¢tlve respon8lbllldes of trustees and oxamlner Th8 Charity's ITUStees are Te5porYsible for the preparats.on of the accounts. The charty'5 trustees consider th* an s￿111 is not required for this year under seth'on 43121 of the chanb.es Act 1993 (the 1993 Act) and that an independent examination is needed. It is my responsibility to.. - examine the accounts under section 43 of the 1993 Act", - to follow the pr￿edureS laid down in the ger*ral Dir8Ction$ given by ts Charity Commission under section 4317llb} of the 1993 Ad., and - to state parbcular matters have Come to my att￿tiOn. Basb of Independent examlnerfs rnport My examination wa$ carried out in accordance wth the gerwal Directions giv￿ by the Charity Commission. An examination includes a review of the accounting rwds kept by the charity and a comparison of the accounts presented with those records. It also indudes con%deration of any unusual items or disclosures in the accounts, and seeking explanations from you as ttustees ¢onceming any such matters. The procedLwes undertaken do not provide all the ewdence that would by required in an audit and consequently no opinion is given as to whether the accounts present a Irue and fair and the report is limited to those matters set out in the statement bel￿. Indepgndent 8xamlnerfs st•t•ff•nt In connedion ￿￿th my examinati¢)n. matter has c(￿e to my attenth"c￿.. 111 %thi¢h gives me reasonable cause to bdi¢* that in any material the requIr￿8nt8'. - lo keep accounting records in acCOrdar￿ wth section 41 of the 1993 Act., and - to prepare a￿untS which awrd wth the acc￿ntIng rwds and coM￿Y the accounting requirements of the 1993 Act have not been met.. or (21 t¢ which, in my opinion, attention smuld be a￿¥M in Lydér to enabte a proper WKlerstaThJing of the accounts to be reached. Davld Lloyd B.Sc, FFA Davld Uoyd & Co A Flrm of Flnanclal Accountsnts & Tax Advlsorn 16 Maln Street Flshguard Pgmbrokeshlrn SA65 9HJ ..dated Cylch Meithrin Caer Elen {Hwlfforddl ststement of Financial Acti￿tieS for the year ended 31 st March 2025 Page 6. 31 Mar 2025 Total funds 31 Mar 2024 Total funds Unrestrlcted funds Restrfcted funds Notes INCOME & ENDOWMENTS FROM Donabons arsd legacies Other trading activities 101,969 102.865 101,969 102,865 55,713 55,713 EXPENDrruRE ON Charitable xtNrttes Management 82,142 82,142 49,757 1,212 50,969 83,030 83,030 NET INCOMEIEXPENDITURE) 19,835 19.835 4,744 RECONCILIATION OF FUNDS Total funds brought foTrvafd 28.620 28.620 23,876 TOTAL FUNDS CARRIED FORWARD 48,455 28,620 CONTINUING OPERATIONS All income and expenditure has arisen from contsnuing activii*s Cylch Meithrin Caer Elen {FNviffordd) Statsmenl of Assets and Liabilities AS al 315t March 2025 Page 7 31 Mar 2025 Unrestrirted Restricted nds frJnd$ 31 Mar2024 Total Funds Total Funds Notes FIXEO ASSETS Equipment CURRENT ASSETS Bank account and cash in hand 51.277 51.277 51.27T 51,277 29,340 29,340 TOTAL ASSETS 51,277 51,277 29.340 CREDITORS Amounts falling due within one year 2,822 720 48,455 48,455 28.620 TOTAL ASSETS LESS CURRENT LIABILITIES 48,455 48.455 28,820 NET ASSETSI{UABILrriES) 48.455 48.455 28,620 FUNDS UnrestTiCted funds Restricted funds 48.455 28,620 28. Totsl funds For the year ￿ded 31st March 2025 the company was entided to exemptson under s477 of the Companies Act 2006 rekting to small companies. The members have not required the company to obtain an aL•Jit in aecxxdance ￿th Section 476 of the Companies Act 20￿. The directors xknowlage their responsibil[t￿ fcrf ¢omptying with the r4uirewents of the Aci wth respect to accounting recofd¥ and the preparallon of accoLrts. Th8se accounts have been prepared in a￿rdance v￿h the M￿r¢}￿nIty pro￿$10Th$ and have been delivgred in accordancg with the provisions applicabk to companw subpd to ts small companies regime. Approved by the board and signed on Iheir beh4f by . Trustee - Tnjslee d*ed Cylch Meithrin Caer Elen IH*lffordd) Notes lo the Accounts for the year ended 31 st Marth 2025 Page 8 1. Accountlng Pollcles 8asls of Accountlng The accounts have teen prepared under the historical cost ¢(￿ventIon aTrJ in accordance wth applicable UK Accounting Standards. In preparing the accounts the charity follows best practice as sel out in fv Ststement of RecoMm￿ded Practice "Accounting and Reporting by Chanties" {SORP FRSSEI effeth.ve 1 January 2015. Incorne Income is recognised in the peri¢)d in which the charity is ent￿ed to receipt and the amount can b8 measured reasona￿8 calainty. Exp8ndltur• Liabilities are recognIs￿ as expandiiure as s￿n as there is 8 legal or uJn$truclive obligats.on committing the charty to that exFenditure, it is wYob3ble that a transfw of economic benefits will be required in settlemenl and the amount of the obligation can be measured rdiably. Expenditure is accounted for on an a¢cru31s basis and has teen dasssfied under headings that agg￿g￿e 811 cost related to that cate9)ry. Where costs cannot be directty attributed to parts"cular headings they have been allocated to actNities on a basis cortsistent wth the use of resources. Taxatlon The chanty is exempt from tsx on its charrtat4e activiii8S. Fund accountlng Unrestricted funds Can be used In acC￿da￿ with the tharitat48 obiedives at the discxetion of the INstees. Reslrictsd funds can only be usgd for a particl￿ar restriced puq)oses within the obieds of the charty. Restrictions arise wtten sp*ofied by the don￿ or wthen funds are raised for partiojlar restricted purpjses. 2. Donatlons and Legacl•s 31 March 2025 31 March 2024 Donations Grants Fundi￿ and tradiNJ irwn lo1.￿9 SS,713 55,713 Cylch M￿thrirt Caer Elen {HvAfftirddl Notes to the AC￿nts for the year ended 31¥t March 2025 Page 9 3. Charitablg actlyltles 01r￿t Costs Supwl Costs {see note 41 Totsls Cttarbtable xtivities Management Costs 75.051 7.091 82.142 888 75.051 7,979 83.030 4. Support Costs Rent, Rates Go¥*￿r Irtsuran¢e Lbght & Heal costs Tolals 2,254 3.595 712 7,979 6. Trusto0s' rnmuneratlon and b•noffts There were no Iru8tees' r￿U￿8￿lI¢￿1 or other ￿efft$ for Ihe pwi¢)d eTrJ8d 318t Marth 2025 Trusts8s' oxpensès Th8re were no Irustees, expense5 pwd the per￿1 ended 31st March 2025 6. Stsff Costs The average number of monthly ¢mploy8es durin9 year wa8 as follows :_ 31 March 2025 31 March 2024 7. Debtors 31 March 2025 31 March 2024 Trade debtors Prepayments 8. Credltors: amounts falllng withln one y•ar 31 March 2025 31 March 2024 Social Security ad other taxes Accruals and deferred irto 2,C03 820 2,823 720 Cylch Meithnn ca￿ Elen (HI￿ff0rdd) Note5 to the Accounts for the year ended 31* March 2025 Page10 9. Movemgnt In funds At 1 ￿.1 2025 Net movernent in funds At 31 March 2025 Unrgstrlctsd funds Unrestricted fvnds gran￿nI)n grants Restrictsd funds Restricted funds 28.620 19.835 48,4S5 28.620 19,835 48,455 Net movement in funds, induded in the above are as follows: Incoming Resourcés Resources Expendgj Movoment in funds Unrestrkt8d funds Unrestricigd funds 102,865 {83,0301 19.835 R•strlcted funds Restricted funds 11r2.865 (83,0301 19,835 10. Rol•tsd party dlsclosurns There were no related party transact￿n$ for the period ended 31st March 2025. Cylch Meilhrin C8er Elen IHwiff(Kddl Notes to the Accounts for the year ended 31 st Marth 2025 Page11 31 Marth 2025 31 Marth 2024 Income and endowments Donatlons and legacles Donations Grants Fundiryj ar￿ trading income 101,969 102.865 SS,713 55.713 Expondltur? on: Charltsblo •¢t￿ltI•* Learning resources Fundraising costs Bad debts Mllk & lood Sal8rie8 Cleaning Protectbve clothlrwj 912 267 788 102 877 71,854 925 213 75,051 198 44,894 229 284 Support ¢o•ts M•nagem•nt Rent and rale8 and Ilght and hèat In8urènce Stationery & office suppli CompLrter SO￿le M8rketir ICO. DBS & M¢dlcal Tèlephone A¢countgncy fw$ Subscdpllon8 & Ilconces Bank ¢harge$ Sundry Expen506 HMRC interest Legal fee¥ 3.595 150 245 2,254 2.305 291 30 59 182 90 1,212 353 58 82 220 35 205 118 70 7.979 Total resources expend¢d 83,030 51,249 Nel inGom• 19.835 4,464