**To**
## **Trustees' Annual Report for the period**
Period start date 31 August 2023
Period end date 31 March 2024
**From**
## Section A Reference and administration details
**Charity name** Memory Club Uk **Other names charity is known by** Memory Club @ Water Eaton Church centre **Registered charity number (if any)** 1204339
**Charity's principal address** Unit R1C/ 1-9 Barton Road C/O My Homecare Bucks Business Park, Milton keynes **Postcode MK2 3HU**
**Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Diane Broadbent|n/a|||
||Richard Evans|n/a|||
||Dominique Forbes
-Wright|n/a|||
||Elaine Forbes|n/a|||
||Olive Sturridge|n/a|||
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**
**Name**
**Address**|||
|**None**|||
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||||
||||
**Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Charitable Incorporated Organisation
(eg. trust deed, constitution)
How the charity is constituted
Association
- (eg. trust, association, company)
Trustee selection methods
Appointed by the members
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- Policies are in place for Memory Club. - Safeguarding of adults
- Health and safety
- First Aid
- New volunteers will be inducted
- Annual updates for volunteers
- Memory Club has one exclusive venue but will work with other friends within the same field to support the cause. Referrals from Social prescribers; Admiral nurses; MK Carers (Milton keynes Council) amongst those whom we are also connected with.
- • The risks associated with the Charity are discussed and are risk assessed and updated annually or when required.
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The Memory Club UK has been set up to offer a safe social space for those who are living with a cognitive impairment; namely those living with early to mid - stage dementia. Memory Club UK supports a diverse, equal and inclusive environment to all regardless of age, disability, gender, race, religion, belief and sexual orientation or transgender. Another important objective of the club is for carers of those living with a cognitive impairment of a dementia related condition to have connections with others experiencing similar effects, which also creates a shared/supported environment.
March **2012**
**TAR**
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The purpose and objectives, to provide a volunteer led, stimulating environment to keep members occupied and engaged. The activities are varied and include, puzzles, quizzes, games, arts and crafts to promote cognitive function with an element of reminiscence. The importance of music and gentle movement to help with memory is also an important focus and part of the club’s ethos.
On occasion visiting bodies may attend to support the sessions – to promote the benefits of dancing/singing for example.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
The Volunteer contribution is consistent and there is always enough support to ensure a safe environment for the sessions.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
The main achievements for the Memory Club during the year have been the maintenance and the continuum of support both from the members who use the club alongside the support of the volunteers to ensure the sessions continue to be successful.
Memory Club UK currently hold a 2.5 hr session each fortnight. In the year 31[st] August 2023 – March 31[st] 2024 the charity held 15 planned Sessions during this period. Each session well planned with information to guide and promote the value of the sessions. On average the session has been used by 10-14 members each time. The sessions are supported by 7-10 volunteers.
The Charity has been attracting more interest. Referrals are made by word of mouth and from the Healthcare system via the local Admiral Nurses/Social prescribers and the Care support groups such as MK Carers funded by the local council.
The scope to offer more sessions has been explored and will aim to be a development this coming year along with developing a website to raise awareness further.
March **2012**
**TAR**
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## **Section E Financial review**
The Charity has minimal reserves, the reserves are to aid with the **Brief statement of the** contribution to promote Memory Club UK by way of a website which will **charity’s policy on reserves** serve to inform and raise awareness of the Charity’s vision and cause.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
The charity relies exclusively on donations each time the members attend.
The intention is to apply for funding to help to extend the days offered for Memory Club to explore more meaningful activities.
Fundraising is part of the plan of the Charity’s vision for the coming year.
Memory Club UK has been fortunate to have received a local grant in January 2023 for a pantomime trip which was a lovely reminiscent experience for those who attended.
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** Olive Sturridge **Position (eg Secretary, Chair,** Chair **etc) Date** 27/01/2025
March **2012**
**TAR**
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May-23
**Petty Cash Record**
|**ng amount**|**ng amount**|**£383.55**|||||
|---|---|---|---|---|---|---|
||||||||
||**Date**|**Detail**|**Cash out**|**Cash in**|**Balance**|**Signed**|
||19-05-2023|Moneyin from memoryclub|£|£60|£443.55|AD|
|||Water Eaton church rent|£180|£|£263.55|AD|
|||Receipts from Olive memoryclub|£48.28|£|£215.27|AD|
||20/06/2023|Moneyin from memoryclub||£60|£275.27|0S|
|||Receipts from Olive memoryclub|£40.39||£234.88|0S|
||19/07/2023|Moneyin from memoryclub||£160.00|£394.88|OS|
|||Receipts from Olive memoryclub|£55.47|£|£339.41|0S|
||12/09/2023|Moneyin from memoryclub||£90|£429.41|OS|
|||Receipts from Olive memoryclub|£59.59|£|£369.82|OS|
||25/09/2023|Rent for Memoryclub hall hire|£120.00|£|£249.82|OS|
||25/09/2023|Receipts from Olive memoryclub|£13.75|£|£236.07|OS|
||16/10/2023|Receipts from Olive memoryclub|£12.80|£|£223.27|OS|
||16/10/2023|Moneyin from memoryclub|£|£45.00|£268.27|OS|
||07/11/2023|Moneyin from memoryclub|£|£150.00|418.27|OS|
||07/11/2023|Receipts from Olive memoryclub|£35.24|£|£383.03|OS|
|||Rent for Memory club hall hire|||||
||04/12/2023|(July-Sep)|£180.00|£|£203.03|OS|
||04/12/2023|Moneyin from memoryclub||£115|£318.03|OS|
||11/12/2023|Mclub reciepts|£50.90|£|£267.13|OS|
||11/12/2023|Moneyin from memoryclub|£|£60.00|£327.13|OS|
||11/12/2023|Donations|£|£60.00|£387.13|OS|
||11/12/2023|Raffle|£|£52.00|£439.13|OS|
||11/12/2023|vounteerpanto fee|£|£80.00|£519.13|OS|
||11/12/2023|Reciepts for PartyMclub|£202.29|£|£316.84|OS|
||29/12/2023|Water Eaton Church rent|£180.00|£|£136.84|OS|
||||£|£|£||
||||£|£|£||
||||£|£|£||
||||£|£|£||
||||£|£|£||
||||£|£|£||
||||£|£|£||
||||£|£|£||
||||£|£|£||
|||||£1,178.71|£932||
|||||End Balance||£136.84|
|||Checked and signed by|||OS||
||Checked and signed by||||OS||
|---|---|---|---|---|---|---|
||||||||
|**Date**|**Detail**|**Cash out**||**Cash in**|**Balance**|**Signed**|
|06/01/2024|pettycash b/f|£|||£136.84|OS|
|06/01/2024|Pantomime|£253.15|||-£116.31|OS|
|08/01/2024|Mclub in(08/01)|||£50.00|-£66.31|OS|
|08/01/2024|Refreshments|£11.25|£||-£77.56|OS|
|08/01/2024|Refreshments|£4.50|£||-£82.06|OS|
|08/01/2024|Refreshments/reciept book|£2.00|£||-£84.06|OS|
|08/01/2024|ping pongballs|£16.74|£||-£100.80|OS|
|22/01/2024|Refreshments|£3.50|£||-£104.30|OS|
|22/01/2024|Mclub in(22/01)|||£50.00|-£54.30|OS|
|05/02/2024|Refreshments/crafts|£17.09|£||-£71.39|0S|
|08/02/2024|MKCommunityFoundation Grant|£||£600.00|£528.61|OS|
|18/02/2024|Crafts|£10.00|£||£518.61|OS|
|18/02/2024|Refreshments|£10.50|£||£508.11|OS|
|18/02/2024|Mclub in(06/02)donations|£||£55.00|£563.81|OS|
|19/02/2024|Mclub in(19/02)donations|£||£50|£613.11|OS|
|18/03/2024|Refreshments|£23.92|£||£589.19|OS|
|18/03/2024|Compost activity|£4.99|£||£584.20|OS|
|18/03/2024|Easter bunny|£6.00|£||£578.20|OS|
|18/03/2024|Tumbler cups|£2.37|£||£575.83|OS|
|18/03/2024|Refreshments|£6.75|£||£569.08|OS|
|18/03/2024|Mclub in(04/03)donations|£||£55|£624.08|OS|
|18/03/2024|Mclub in(18/03)donations|£||50|£674.08|OS|
|18/03/2024|Refreshments|1.75|£||£672.33|OS|
|23/03/2024|Easter crafts|£33.64|£||£638.69|OS|
|23/03/2024|Refreshments|£2.55|£||£636.14|OS|
|23/03/2024|Refreshments|£2.50|£||£633.64|OS|
|23/03/2024|Refreshments|£2.80|£||£630.84|OS|
|24/03/2024|Easter Eggs|£75.97|£||£554.87|OS|
|24/03/2024|Refreshments|£4.95|£||£549.92|OS|
|25/03/2024|Mclub in(25/03)donations|||£45.00|£594.92|OS|
||Water Eaton Church centre Rent||||||
|29/03/2024|(paid 26/4)|£180.00|£||£414.92|OS|
||||||||
|||£676.92||£955.00|||
||End Balance||||£414.92||