2025-07-31-accounts

Trustees' Annual Report					for theperiod
From	Period start date			To	Period end date
	1	Aug	2024		31	July	2025

Section A Reference and administration details

Charity name

Weald of Kent Young Farmers Club

Other names charity is known by[Weald of Kent YFC, WoK YFC, Weald of Kent Young Farmers, Weald ] of Kent Young Farmers Cl Registered charity number (if any) 1204292

Charity's principal address Saynden Farm

Five Oak Lane, Staplehurst Tonbridge, Kent Postcode TN12 0HX

Names of the charity trustees who manage the charity

	**Names of the charity trustees who manage the charity **	**Names of the charity trustees who manage the charity **	**Names of the charity trustees who manage the charity **	**Names of the charity trustees who manage the charity **
	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
1	Seth Nesfield			Club members
2	Alun Scott	Treasurer	1.8.24 to 12.9.24	Club members
3	Claire Eckley			Club members
4	Oliver Colyer	Chair		Club members
5	Lewis Brown	Vice-chair	1.8.24 to 12.9.24	Club members
6	Stephen Wickham	Treasurer	from 12.9.24	Club Members
7
8
9
10
	Names of the trustees for the charity, if any, (for example, any custodian (holding) trustees)
	Name		Dates acted if not for whole year
1	Not applicable
2
3
4

Names and addresses of advisers (Optional information)

Type of adviser	Name	Address
not applicable

Name of chief executive or names of senior staff members (Optional information)

None.

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1

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

• (eg. trust deed, constitution)

Constitution.

How the charity is constituted

• (eg. trust, association, company)

Unincorporated Association

Trustee selection methods

• Trustees are elected annually at the Annual General Meeting.

• (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

Annually, new trustees are supported and inducted by the outgoing trustees via a handover process concerning the affairs of the charity, using materials supplied by the National Federation of Young Farmers’ Clubs and the Charity Commission. There is a committee of supporters that assist the Trustees and provide advice support and continuity for the charity.

The charity is affiliated to the Kent and the National Federation of Young Farmers’ Clubs. Together these form a network of clubs throughout England and Wales for young people aged 10 to 28 years.

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

The objects of the charity are:

1. To advance the education of young members of the public at large in their knowledge of agriculture, crafts, life skills, rural affairs and country life,

Summary of the objects of the charity set out in its governing document

1. In the interests of the social welfare of such members to provide and promote the provision of facilities for recreation and other leisure time occupations, being facilities which will improve their conditions of life and will assist in the development of their spiritual and mental capacities, self-reliance and individual responsibility so that they may grow to full maturity as individuals and members of the community.

TAR

2

The Trustees confirm that they have paid due regard to the guidance issued by the Charity Commission on public benefit in deciding what activities the charity should undertake. The club programme has provided learning opportunities such as line dancing and craft evenings. Members have organised competition entries, and stands at local agricultural events. Summary of the main The charity recruits its members from a significant section of the community at activities undertaken for the large. Everyone who has attained their 12[th] birthday on September 1[st] of the public benefit in relation to current year, to age 28 years can be a member of Weald of Kent Young Farmers these objects (include within Club in order to participate in activities and discussions that increase their this section the statutory knowledge of agriculture, crafts, rural affairs and country life. (This is a slightly declaration that trustees have different range compared to the full age range that the National Federation had regard to the guidance supports, which is age 10 to 28. The club had 51 members in 2024-25, 27 of issued by the Charity whom were under 18. Commission on public benefit) The club activities also contribute to and create leisure activities for members, and on occasion, the rural community in which the charity operates. The community around the charity benefits from our members being active citizens that contribute to the rural community, such as the Light It Up Tractor Parade, an event for the whole community to enjoy at Christmas, and the club Christmas tree recycle.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

• policy on grantmaking;

Ø Substantial hours of administrative and personal development training have been put into the club this year, including organising trips and competitions, administrating membership, fundraising and accompanying children on visits.

• policy programme related investment;

• contribution made by volunteers.

Section D Achievements and performance

The club programme has included opportunities to learn about livestock Summary of the main showing and husbandry, culminating in the three day residential livestock show achievements of the charity at the Kent County Show. It has provided opportunities to visit land-based during the year businesses and provided fun and leisure opportunities such as bingo.

The club has contributed to activities run by other organisations such as the Weald of Kent Ploughing Match and the Kent County Show. The club has run two of it’s own substantial activities, a Christmas tree recycle in two villages, and a lit up tractor parade, which both required the club to collaborate with local councils, businesses and residents.

The club was awarded Runner Up in the Community Spirit Category of the National YFC Achiever Awards in November 2024.

Section E Financial review

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3

Brief statement of the charity’s policy on reserves

The charity’s policy on reserves is to generate and maintain a reserve which will allow sufficient funds to:

• Ø maintain the financial viability of the Charity in the event of unforeseen and/or unavoidable circumstance that brings a short-term fall in its income;

• Ø to permit the Charity, in the interests of meeting its charitable objectives, to from time to time establish a new and innovative project on a project basis to demonstrate the feasibility of such activities as a test to maintaining such projects on an on-going basis.

For these purposes the Charity will endeavour to maintain reserves which are at least 50% of its annual turnover.

Details of any funds materially in deficit

The charity has no funds which are materially in deficit.

Further financial review details (Optional information)

The club has a number of sources of income, including a subscription for members (which they vote on), the Light It Up Tractor parade fundraiser, and a future Harvest Ball for which income has been received.

You may choose to include additional information, where relevant about:

• the charity’s principal Expenditure has included the levy, which the club pays to be part of the Kent sources of funds (including Federation and National Federation of Young Farmers Clubs. This allows the any fundraising); club to participate in many extra activities which support the key objective of

• • how expenditure has the charity.

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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Signature(s)
Full name(s) Claire Annette Eckley
Position (eg Secretary, Trustee
Chair, etc)
Date
22.9.25
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TAR

4

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|||| |---|---|---| |Weald of Kent Young Farmers Club|1204292| |Receipts and payments accounts| |For the period|1st August 2024|31st July 2025| |To| |from|

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CC16a

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|||||||| |---|---|---|---|---|---|---| |Section A Receipts and payments| |Unrestricted|Endowment| |Restricted funds|Total funds|Last year| |funds|funds| |to the nearest £|to the nearest £|to the nearest £|to the nearest £|to the nearest £| |A1 Receipts| |Subscriptions|2,350|-|-|2,350|2,600| |Donations (WKPMA)|1,000|-|-|1,000|1,000| |NFU Flimwell|-|-|-|-|500| |Other donations|-|-|-|-|56| |Grants:|-|-|-|-|-| |AF Blakemore Foundation|-|100| |Maidstone Borough Council|-|500| |Fundraising:|-| |Big Farming|Quiz|-|-|-|-|1,513| |Christmnas Tree Collection|549|549|413| |Tractor Run - Registrations|1,320|1,320|910| |Tractor Run - collections|13,151|13,151|9,344| |General income:| |Member events (received in)|310|310|1,729| |Christmas Meal (received in)|-|-|1,596| |Clothing sales to members|1,049|1,049|784| |Kent Show (received in)|707|-|-|707|-| |Harvest ball (Sept 25)|5,940|5,940| |-|-|-|-|-| |Sub total|(Gross income for AR)|26,376|-|-|26,376|21,045| |A2 Asset and investment sales,| |(see table).| |-|-|-|-|-| |-|-|-|-|-| |Sub total|-|-|-|-|-| |Total receipts|[ 26,376 ]|-|-|26,376|21,045| |A3 Payments| |Youth Programme & Activities|-|-|-|-|913| |Member events (costs)|838|-|-|838|1,905| |Christmas Meal (costs)|-|1,576| |Charitable Donations|9,720|9,720|7,869| |Room hire for meetings|200|200|1,090| |County & National Levy (incl Insurance &| |membership cards)|3,371|3,371|3,821| |Competition Expenses|-|-|622| |Materials (incl photocopying, grooming| |supplies, DBS fees)|34|34|62| |Publicity equipment|67|-|-|67|62| |Clothing|(costs)|981|-|-|981|1,044| |Kent Show (Costs)|1,191|1,191| |Harvest ball (Costs)|2,500|2,500| |Adult Training|732|732| |Fundraising expenses:|-|-|-|-|-| |Big Farming|quiz (costs)|-|-|-|-|215| |Tractor Run|1,013|-|-|1,013|566| |-|-|-|-|-| |-|-|-|-|-| |Sub total|20,647|-|-|20,647|19,745| |A4 Asset and investment| |purchases, (see table)| |-|-|-|-| |-|-|-|-| |1|01/10/25|

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CCXX R1 accounts (SS)

01/10/25

	Sub total -					-						-					-						-
	Total payments 20,647					-						-					20,647						19,745
	Net of receipts/(payments) 5,729					-						-					5,729						1,300
A5	Transfers between funds -					**- **					-						-						-
A6	Cash funds last year end 12,523					-					-						12,523						11,223
	Cash funds this year end 18,252					-						-					18,252						12,523

CCXX R2 accounts (SS)

01/10/25

2

Section B Statement of assets and liabilities at the	Section B Statement of assets and liabilities at the	Section B Statement of assets and liabilities at the	Section B Statement of assets and liabilities at the	Section B Statement of assets and liabilities at the	Section B Statement of assets and liabilities at the	Section B Statement of assets and liabilities at the	end of the period	end of the period	end of the period	end of the period	end of the period	end of the period	end of the period	end of the period	end of the period
										Unrestricted					Restricted funds						Endowment
Categories		Details								funds											funds
										to nearest £					to nearest £						to nearest £
B1 Cash funds		Natwest	bank Account							17,984					268						-
										-					-						-
										-					-						-
					Total cash funds					17,984					268						-
			(agree balances		with receipts and payments
					account(s))				Agreement Error					Agreement Error						OK
										Unrestricted					Restricted funds						Endowment
										funds											funds
	Details									to nearest £					to nearest £						to nearest £
B2 Other monetary assets										-					-						-
										-					-						-
										-					-						-
										-					-						-
										-					-						-
										-					-						-
	Details									Fund to which asset belongs					Cost (optional)						Current value (optional)
B3 Investment assets															-						-
															-						-
															-						-
															-						-
															-						-
	Details									Fund to which asset belongs					Cost (optional)						Current value (optional)
B4 Assets retained for the															-						-
charity’s own use															-						-
															-						-
															-						-
															-						-
															-						-
															-						-
															-						-
															-						-
										Fund to which					Amount due						When due
	Details									liability relates					(optional)						(optional)
B5 Liabilities		Memberships prepaid at year end							Unrestricted						100
		Repayment due to A Brown							Unrestricted						14
															-
															-
															-
Signed by one or two trustees on behalf of all the trustees				Signature						Print			Name								Date of approval

CCXX R3 accounts (SS)

01/10/25

3

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees Charity Name Weald of Kent Young Farmers Club

On accounts for the year 31[st] July 2025 Charity no 1204292 ended (if any) Set out on pages 1-4 Receipts and payments account 1-4 Trustees Annual Report (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/07/20245 Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:

• the accounting records were not kept in accordance with section 130 of the Charities Act; or

• the accounts did not accord with the accounting records; or

• the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

• Please delete the words in the brackets if they do not apply.

Date: 1[st] October 2025

Signed: Name: Mrs Henrietta Mason FCCA

1

Oct 2018

IER

Relevant professional ACCA – Certified Accountant qualification(s) or body (if any):

Address:

Grey Cube Accounting Limited Broad Oak Farm, Horden, Kent TN17 2NJ

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2

Oct 2018

IER

IER Oct 2018