Trustees' Annual Report for the period Period start date Period end date 08 08 2023 31 03 2024 From To
Section A Reference and administration details
Charity name Other names charity is known by Registered charity number (if any) 1204263
Cylch Meithrin Nantgaredig a’r Fro
Charity's principal address Felingwm Community Centre Felingwm Carmarthen Postcode SA32 7PR
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Judith Greenacre | Chair | Whole Period of Report | Cylch Nantgaredig Members and Trustees |
|
| Esther Stephens | Registered person | Whole Period of Report | Cylch Nantgaredig Members and Trustees |
|
| Sian Bennett | Treasurer | Whole Period of Report | Cylch Nantgaredig Members and Trustees |
|
| Georgia Davies | Secretary | To December 2023 | Cylch Nantgaredig Members and Trustees |
|
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
Type of adviser Name Address N/A Name of chief executive or names of senior staff members (Optional information) N/A
Section B Structure, governance and management
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Description of the charity’s trusts
Type of governing document
Constitution,
- (eg. trust deed, constitution)
Charitable Incorporated Organisation (Association of Members), How the charity is constituted Registered with Charity Commission on 8[th] August 2023
- (eg. trust, association, company)
Proposed by Members or Trustees, elected / approved by Annual General Trustee selection methods meeting of Members. Interim appointments made by Trustees if necessary
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Cylch Meithrin Nantgaredig A’r Fro is a member of Mudiad Meithrin the National Association of Welsh Medium playgroups in Wales, Cylch Meithrin Nantgaredig A’r Fro adopts their recommended policies and procdures.
Cylch Meithrin Nantagredig is governed by the Care and Social Services Inspectorate in Wales (CSSIW) and we expect to be inspected by them every two years .
In establishing this new CIO that follows on from the old Chylch Meithrin Nantgaredig a’r Fro, the Trustees have managed specific challenges relating to:
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re-registration with Care Inspectorate Wales resulting in partial closure of the Cylch for a period during Autumn 2023
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review and adoption of Mudiad Meithrin policies
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financial pressures, including establishing a new bank account, which has proven problematic but is now almost resolved
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• recruitment and retention of staff
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
The aim of the Cylch Meithrin is to offer early years care and education, to provide a sustainable social environment and to promote healthy eating to every child under school age through the medium of Welsh. Activities include: Learning activity, arts & crafts, gardening, outdoor play, story telling and singing.
Summary of the main activities undertaken for the Cylch Meithrin Nantgaredig A’r Fro provides morning play group sessions public benefit in relation to five days a week, with a ‘ti a fi’ baby group one afternoon a week. Within these objects (include within the registration requirements set by Care Inspectorate Wales, the Cylch this section the statutory Meithrin is accessible for all children between 2 and 4 years in declaration that trustees have Nantgaredig and the surrounding area. The children, and their families, had regard to the guidance therefore are the beneficiaries of this charity. issued by the Charity Commission on public benefit) The trustees have due regard to the guidance issued by the Charity
The trustees have due regard to the guidance issued by the Charity Commission on public benefit and understand the charity’s purposes as set out in its governing document. The trustees ensure that the charity has adequate future plans that ensures it continues to meet its objectives as set out above.
Additional details of objectives and activities (Optional information)
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You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Section D Achievements and performance
Summary of the main The charity fulfilled its purpose and objectives to provide playgroup achievements of the charity services through the Medium of welsh to children of 2 and 4 years in during the year Nantgaredig.
- During the year the setting had to close for the first part of the autumn term 2023/4 due to temporary staff shortages and delays in reregistration by Care Inspectorate Wales, following registration as a CIO by the Charity Commission. This had a significant effect on the children and their families, as well as presenting financial challenges to Cylch. Through uncreased fundraising activity, grant applications and a modest increase in fees, the Cylch has now regained stability and momentum.
Section E Financial review
Through developing financial projections during 2023/23, the Cylch has Brief statement of the agreed a policy on reserves to meet unexpected future challenges charity’s policy on reserves (equivalent to one term’s staff wages) Details of any funds materially No funds are in deficit in deficit
Further financial review details (Optional information)
The Cylch’s main source of funding is child care fees. During 2023/ 24, this was set at £15 per session (3 hrs 50 minutes)
You may choose to include additional information, where relevant about:
The Cylch continues to actively apply for grants – regular sources of funding include Carmarthenshire County Council (sustainability and small capital grants), Tesos and Brechfa Wind Farm community grant streams. However, no grant funding was received during the period covered by this report
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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Key expenditures are staff wages and hall rental. (From Summer 2024
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of the charity; we have also used grant funding to help fund children’s social events at
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• investment policy and Christmas and a summer fun day. This enables a wider group of local objectives including any children to enjoy age appropriate community activities that also promote ethical investment policy the Welsh language, but this will be covered in next year’s report) adopted.
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Section F Other optional information
As well as becoming a CIO in August 2023 and dealing with all the changes that this has involved, all the Trustees changed at the same time. The new Trustees have been on a steep learning curve and we continue to learn more every day about how to run a successful Cylch charity.
The heavy workload placed upon the (volunteer) Trustees during the period of this report has been stressful and has led to a reluctance for new volunteers to come forward. As a result, the Cylch was without a secretary for January to September 2024, leading to further stress on remaining Trustees We continue to work to try and address these issues and to make these roles more manageable and attractive to others, including splitting secretarial duties and increasing our financial support / accountancy services.
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) | ||
| Full name(s) | Judith Greenacre | Sian Bennett |
| Position (eg Secretary, Chair, etc) |
Chair of Trustees | Treasurer |
| Date | 05 February 2025 | 05 February 2025 |
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Charity Number 1204263
Cylch Meithrin Nantgaredig a'r Fro
Accounts 8th August 2023 to 31st March 2024
| INCWM / INCOME Ffioedd Plant / Chilcren's Fees Codi Arian / Fundraising / Ti a Fi Rhoddion ag Eraill / Donations and Sundries Cyfanswm Incwm / Income Total GWARIANT / EXPENDITURE Cyflogau a Costiau Twe / Salaries and PAYE costs Costau Rhent, Gwres, AYYB / Rent and Heating Costs etc Ffioedd Cofrestru / Registration Fees Offer, Nwyddau ag adnoddau / Equipment, Materials , Resources Eraill / Other Cyfanswm Gwariant / Expenditure Total Gweddil (Diffyg) am y Flwydden / Surplus (Deficit) for the Year Arian ar Dechrau'r Flwydden / Cash at Start of Year Arian ar Diwedd y Flwydden / Cash at End of Year |
£11,083 £3,242 £250 |
£18,808 £13,721 |
|---|---|---|
| £14,575 | ||
| £17,781 £1,620 £61 £0 £200 |
||
| £19,661 | ||
| -£5,087 | ||
| -£5,087 |
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