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2024-03-31-accounts

Trustees' Annual Report Trustees' Annual Report Trustees' Annual Report Trustees' Annual Report Trustees' Annual Report for theperiod for theperiod for theperiod
From Period start date To Period end date
Day26 07 2023 Day31 03 24

Section A Reference and administration details

Charity name

Folkestone Performing Arts Company

Other names charity is known by

Registered charity number (if any) 1204114

Charity's principal address The Woodshed Bail Steps Folkestone Postcode CT201AS

Names of the charity trustees who manage the charity

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20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (ifany)
Jon O’Connor
Will Train
Matthew Jones
Matthew Hahn
Georgina Treloar
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Type of adviser Name
Address		 Name
Address
Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution

Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) Trustees Trustee selection methods

Additional governance issues (Optional information)

New Trustees will be brought on board and familiarised with our purpose, You may choose to include procedures and policies through meetings and an induction process, additional information, where including being partnered together with one of our experienced members relevant, about: of the Trustee Board.

 policies and procedures adopted for the induction and Trustees meet regularly, usually on a bi-monthly basis for formal review of training of trustees; the charity’s work and an ongoing oversight of the charity’s finances and working arrangements. Informal meetings and development activity  the charity’s organisational continue alongside these, with work on the longer term business plan, structure and any wider strategic goals and community engagement work, for example.

Our key partners include a range of community organisations and agencies in and around the Folkestone and we work together with the relevant local authorities for the area.

The Trustees take a responsible approach to risk, ensuring that our key policies on safeguarding, financial controls and reputational risk are active and regularly reviewed in practice. We have a portfolio system within the group of Trustees to create a distributed leadership model for the charity, which allows us to develop and share expertise and collective responsibility.

Section C Objectives and activities

To advance and promote the education and enjoyment of arts, culture & heritage through the performing arts for the benefit of the public.

Summary of the objects of the charity set out in its governing document

This is achieved by providing opportunities to enrich the cultural & artistic life in southeast England by providing opportunities to socially under-served communities in Kent through the engagement with the arts, encouragement of community empowerment and social inclusion.

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The trustees, in making decisions about the priorities and activity of the charity have paid due regard to the commission's public benefit guidance when exercising any powers or duties to which the guidance is relevant.

The main activities of the charity include:

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

Trustees Annual Report January 2025 The first year for Folkestone Performing Arts Company as a registered charity has seen remarkable progress with the aspirations of the team to see multiple approaches to creative development work within our community.

This year saw all four strands of our creative activity ‘up and running’

The Folkestone Performing Arts Company Ensemble : During the year, we have seen our Ensemble group of professionally trained actors meeting regularly for ongoing training and development of new work, including our first Christmas show for children, The Winter Wish. The charity has also recently received our first Arts Council England grant to support development work for our original communitybased source material and professional production of The Leech of Folkestone , enabling work to progress towards reaching a wider audience in the year ahead. The Community Theatre Sessions : improvisation and theatre skills development group. These open invitation workshops completed a second full year of building confidence and developing theatre craft, culminating in an end of year performance on 6[th] December of two scenes for the public. The group has met regularly twice a month for ongoing scene develop and skill training and benefited from local government ward grant funding to help with the costs of these sessions. Write for Performance : a creative workshop producing work for other FPAC groups. These sessions started meeting on a regular basis in February and have now seen three ‘seasons’ of creative work being shared and shaped collectively. The result has been the emergence of over 20 pieces of original new writing. In December, there were the first public performances of the new play, Tales from the Bayle, a set of short scripts based on the history of the old Town area, which came together as part of a collaborative project. Performances of two new pieces also contributed to the FPAC end of year performance in December. Again, we are grateful for the support of local Councillors for contributing grants to support these sessions.

Theatre for Development : This programme involves working with specific communities and minority groups.

We were grateful to receive funding from the WOMAD foundation and the Enterprise Arts fund for a series of nine drama sessions with asylum seekers and refugees housed at Napier Barracks. Workshops and performances which emerged from this work were held at the Tower Theatre in West Folkestone and well received by local audiences.

Reach and impact

In terms of reach, we are delighted with the early success of all four strands. Around 45 people engaged with our Community Theatre sessions and the Write for Performance workshops involved 8 writers in developing their work with us. Feedback from community audiences and community participants in our workshops has been both positive and very

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Section D Achievements and performance

informative, helping with our development, training and strategic planning for the future.

Trustee activity

The Trustees also secured funding to cover the costs of theatre lighting and blackout curtains to create a flexible theatre space at Sunflower House, which is one of our key partners. This space will enable us to serve our local community better with workshop and performance activity going forward. At the time of writing, we are seeing promising signs of growing interest in our work from funders and will be providing further information on this during the next cycle of reporting. As well as seeing a year of remarkable progress on the creative front, Trustees have met regularly to exercise their responsibilities for monitoring financial performance and ensure we remain true to our charitable objects. We have taken the opportunity this year to review our set of core policies, testing the extent to which these reflect our practice in each case. Our communications activity has developed strongly, with a complete makeover for the FPAC website undertaken by one of our Trustees, Will Train. The message carried is clear and powerful in expressing our commitment to theatre in the community. Each month, our Artistic Director, Matthew Hahn has published a blog, setting out updates and inviting more members of the local community to participate and enjoy our projects. We can collectively celebrate a very positive first year and look forward to further challenges and opportunities in 2025. Jon O’Connor Matthew Hahn Will Train Matthew Jones Georgina Treloar Trustees for Folkstone Performing Arts Company

Section E Financial review

The Trustees policy on reserves seeks to ensure that three months Brief statement of the operating costs are held at all times and that no unfunded commitments charity’s policy on reserves are entered into by the Charity. Details of any funds materially None in deficit Further financial review details (Optional information)

You may choose to include additional information, where

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relevant about:

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Jon O’Connor Position (eg Secretary, Chair, Chair etc) Date 14th January 2025

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Charity Name No (if any)
Receipts andpayments accounts CC16a
For the period
from		 Period start date To Period end date
Section A Receipts and payments
A1 Receipts
MakingWaves Festival Fee
-
SavingPrinces Parade Grants
-
New Folkestone SocietyPerformance Fee -
Communitytheatre Grants
-
-
-
-
-
-
-
-
Sub total -
Total receipts -
A3 Payments
Printing&publicity
-
Performance costs
-
Refreshments
-
Venue hire
-
-
-
-
-
-
Sub total -
-
-
Sub total -
Total payments -
Net of receipts/(payments) -
A5 Transfers between funds
-
A6 Cash funds last year end
281
Cash funds this year end 281
Unrestricted
funds
to the nearest £
Sub total(Gross income for AR)
A2 Asset and investment sales,
(see table).
A4 Asset and investment
purchases, (see table)		 to the nearest £
Restricted
funds		 to the nearest £
Endowment
funds		 Total funds
to the nearest £		 Last year
to the nearest £
50
3,481
50
900
-
-
-
-
4,481		 -
-
-
-
-
-
-
-
-		 50
3,481
50
900
-
-
-
-
4,481		 -
-
-
-
-
-
-
-
-
-
-
-		 -
-
-		 -
-
-
-
-
4,481 - 4,481 -
264
3,587
135
240
-
-
-
-
-
4,226		 -
-
-
-
-
-
-
-
-
-		 264
3,587
135
240
-
-
-
-
-
4,226		 -
-
-
-
-
-
-
-
-
-
-
-
-		 -
-
-		 -
-
-
-
4,226 - 4,226 -
255
-
-
255		 -
-
-
-		 255
-
281
536		 -
-
-
-

Section B Statement of assets and liabilities at the end of the period

Categories
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B5 Liabilities
B4 Assets retained for the
charity’s own use
Signed by one or two trustees on
behalf of all the trustees		 Details
Details
Details
Details
Details
Signature
Total cash funds
(agree balances with receipts and payments
account(s))		 to nearest £
to nearest £
-
-
-
-
-
-
281
255
OK
OK
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Cost (optional)
-
-
-
-
-
Cost (optional)
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Print Name
Jon O'Connor
Unrestricted
funds
Restricted
funds
Unrestricted
funds
Restricted
funds
Fund to which
asset belongs
Fund to which
asset belongs
Fund to which
liability relates
Amount due
(optional)		 to nearest £
-
-
-
-
OK
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
10th January2025
Endowment
funds
Endowment
funds
Current value
(optional)
Current value
(optional)
When due
(optional)
Date of
approval
Date of
approval
Jon O'Connor 10th January202