## **Trustees’ Annual Report for the period** **From 26/07/2023 Period start date To 05/04/2024 Period end date Charity name: Saint Madoc of Ferns Community Group Charity registration number: 1204104** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The preservation for the public benefit of St
Madoc of Ferns Church (St Madoc’s), a medieval
church and site of local and historic interest,
thereby helping to ensure the continued use of
the church as a place of worship, and to educate
thepublic in its historyand heritage.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|To enable public access to the church for the
Havens community and visitors. Educate and
inform people about the history of St Madoc, the
church and about the area. Promote visits to, and
the use of the building, for historical education,
recitals, art, or other related purposes.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All the trustees were involved in the process to
draft and agree the Group’s constitution and
application for charitable status. The Charity
Commission guidance was regarded in the
creation of these documents and the continued
management of the Charity.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|n/a| |Policy on social investment
including program related
investment|Para 1.38|n/a| |Contribution made by
volunteers|Para 1.38|The charity is managed and operated by
volunteers. In addition to the trustees, we have
around 42 active volunteers who have helped
with fund-raising, events, and publicity. Several
of our members have agreed to act as sponsors.
We expect to increase the number of volunteers
and their active participation once we re-open the
building.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity requires a lease for St Madoc’s from
the Church in Wales to achieve its objectives,
which is taking considerable time to negotiate. In
preparation we focussed on upskilling ourselves
and engaging with the community:

Coached by the Plunkett Foundation in
business plans, community engagement,
grant funding, and project planning.

Held fund-raising events and engaged with
local community groups and individuals.

As part of feasibility planning, we
commissioned building surveys to establish
the extent of work required and costs.

Launched our membership scheme and
prepared for our first AGM.

Briefly re-opened the church as part of Cadw
Open Doors, where we could tell the history
of St Madoc and the church.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity is in a reasonably strong financial
position at this time. A feasibility / set-up grant
has met the cost of professional advice and
delays to the lease have deferred operating costs
and allowed time for additional fund-raising.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|There was no reserves policy during the initial
financial period. All funds for the charity are held
within the charity’s bank account.| |Amount of reserves held|Para 1.22|No reserves were held duringtheperiod.| |Reasons for holding zero
reserves|Para 1.22|Funds during the set-up period of the charity
were relatively low. There were no operating
costs or potential liabilities sufficient to justify
holding a separate reserve. A reserves policy has
since been agreed and will be enacted once a
lease has been signed.| |Details of fund materially in
deficit|Para 1.24|The charity has sufficient funds.| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The charity is a going concern. Risks are
identified and managed (see below for main
risks).| |Details of fund materially in
deficit
Para 1.24
The charity has sufficient funds.
Explanation of any
uncertainties about the
charity continuing as a going
concern
Para 1.23
The charity is a going concern. Risks are
identified and managed (see below for main
risks).|Details of fund materially in
deficit
Para 1.24
The charity has sufficient funds.
Explanation of any
uncertainties about the
charity continuing as a going
concern
Para 1.23
The charity is a going concern. Risks are
identified and managed (see below for main
risks).|Details of fund materially in
deficit
Para 1.24
The charity has sufficient funds.
Explanation of any
uncertainties about the
charity continuing as a going
concern
Para 1.23
The charity is a going concern. Risks are
identified and managed (see below for main
risks).| |---|---|---| |**Additional information (optional)**
You may choose to include further statements where relevant about:||| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The operating costs (mainly insurance and
electricity) will be covered by fund-raising and
member contributions.
Capital improvements will require grant-funding.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Not applicable.| |A description of the principal
risks facing the charity|Para 1.46|The risk register is reviewed quarterly, but the
main risks are:

Failure to obtain capital funding for repairs
and improvements.

Whether fund raising will generate enough
income to cover increasing operating costs.

Succession planning - converting supporters
into members and members into trustees.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed,royal charter)|Para 1.25|Charity Constitution
StMFCG The Constitution AssocModel v2 00| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO - ASSOCIATION Registered 26 Jul 2023| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|For this financial period the charity was governed
by the initial trustees.
From the first AGM (held in May 2024), up to 12
trustees can be elected by members of the
Community Group.
There is an ex-officio trustee position for The
Rural Dean of Roose LMA of the Church in
Wales, but this has not been taken up yet
(potential conflict of interest until lease agreed).
A majority of trustees can appoint a member as
an interim trustee until the next AGM.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|We have not yet formalised the induction and
training process, although a SharePoint site for
trustees contains the constitution, procedures,
business plan and accounts, minutes of meetings
and details of previous events.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The charity has a simple structure of trustees and
(voting) members with additional supporters who
have not yet become members.
We have received advice and funding from the
Plunkett Foundation / Benefact Trust and help
from the Pembrokeshire Association of Voluntary
Services.
Our community impact assessment identified
many local organisations who we can work with
(e.g. VC Gallery) or where we choose not to
compete (e.g. village halls).| |Relationship with any related
parties|Para 1.51|We have no formal relationships with related
parties. We have an association with the Havens
History Group and work closely with the Church
in Wales (prospective landlord) and the Local
Ministry Area (responsible for the graveyard and
occasional use of building).| |Other||| ## **Reference and Administrative details** |Charity name|Saint Madoc of Ferns Community Group| |---|---| |Other name the charity uses|| |Registered charity number|1204104| |Charity’s principal address|The Willows, Hafan Lydan,
Hwlffordd, SA62 3JP| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Gareth Morgan|Chair||| ||Nicola Morton|Treasurer||| ||Alison Gibby|Secretary||| ||Christine Link|||| ||Iain Tweedale|||| ||SallyMorgan|||| ||Richard Baker||26/07/23 – 05/04/24|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** ## **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Gareth David Morgan|Nicola Morton| ||Chair|Treasurer| ||26/01/2025|| ||26/01/2025|| ## **Charity Name** **No (if any) 1204104** **St Madoc of Ferns Community Group** ## **Receipts and payments accounts** ## **CC16a** **For the period** Period start date Period end date **To from** 7/26/2023 4/5/2023 ## **Section A Receipts and payments** |**Section A Receipts and payments**||||| |---|---|---|---|---| |**A1 Receipts**
Donations & Sponsorship
**4,928**
Fundraisingevents
**1,522**
Members subscriptions
**36**
Merchandise sales
**69**
Grant from Benefact Trust(resricted)
**-**
**-**
**-**
**-**
**6,555**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 6,555**
**A3 Payments**
Costof fundraising events
**361**
Hall hire
**110**
Surveys
**-**
Maintenance
**20**
Printingforcommunity engagement
**-**
**-**
**-**
**-**
**-**
**_Sub total_ 491**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 491**
**_Net of receipts/(payments)_ 6,064**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**-**
**_Cash funds this year end_ 6,064**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**940**
**-**
**170**
**-**
**-**
**-**
**-**
**1,110**
**-**
**-**
**-**
**1,110**
**- 1,110**
**-**
**-**
**- 1,110**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**4,928**
**1,522**
**36**
**69**
**-**
**-**
**-**
**-**
**6,555**
**-**
**-**
**-**
**6,555**
**361**
**110**
**940**
**20**
**170**
**-**
**-**
**-**
**-**
**1,601**
**-**
**-**
**-**
**1,601**
**4,954**
**-**
**-**
**4,954**|**to the nearest £**
**Prior to charity**
**registration**| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**4,928**|**164**| ||||**1,522**|**1,343**| ||||**36**|**-**| ||||**69**|**8**| ||||**-**|**5,000**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**6,555**|**6,515**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|**-**| ||||**-**|**-**| |||||| |||**-**|**6,555**|**6,515**| |||||| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**361**|**-**| ||||**110**|**-**| ||||**940**|**144**| ||||**20**|**-**| ||||**170**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**1,601**|**144**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|| ||||**-**|**-**| |||||| |||**-**|**1,601**|**144**| |||||| ||**- 1,110**|**-**
**-**
**-**
**-**|**4,954**|**6,371**| ||**-**||**-**|**-**| ||**-**||**-**|**-**| ||**- 1,110**||**4,954**|**6,371**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|**Details**
Opening balance
Closing balance
This Period
**Details**
**Details**
**Details**
**Details**
**_Total cash funds_**_for period_
(agree balances with receipts and payments
account(s))|**to nearest £**
**1,515**
**7,579**
**6,064**
**6,064**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Unrestricted**
**funds**
**Unrestricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|**to nearest £**
**4,856**
**3,746**
**- 1,110**
**- 1,110**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**
**Restricted**
**funds**
**Amount due**
**(optional)**|**to nearest £**
**TOTAL**
**FUNDS**| |---|---|---|---|---| |||||**6,371**| |||||**11,325**| |||||**4,954**| |||||**4,954**| |||||OK| |||||**to nearest £**
**Endowment**
**funds**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**When due**
**(optional)**| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| Signed by one or two trustees on behalf of all the trustees Signature Print Name Date of approval