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2025-01-31-accounts

ARROW DISTRICT SCOUT COUNCIL

Annual Report

Year 1st February 2024 to 31st January 2025

Registered Charity Number 1204052

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Section A: Reference and administration details

Charity Main Address, 3 Abbotsbury Road, Bishopstoke, Eastleigh, Hampshire, SO50 8NZ Website: www.arrowscouts.org.uk

Email: info@arrowscouts.org.uk

Charity trustees who managed the charity during 2024/25:

Trustee Offce Appointed
David (Dick) Whittington Chairman 24th October 2022
Colin Floyd (ex offcio) District Lead Volunteer Resigned 30th September
2024
Jacqui Cunningham Secretary 24th October 2022
Matthew Taylor Treasurer 3rd July 2023
Matthew Warren (ex offcio
wef 01 Oct 2024)
DDC/District Lead
Volunteer Team
24th October 2022
James Elliott Trustee 24th October 2022
Robert Whittington DESC/District Lead
Volunteer Team
24th October 2022
Emma Wynn-Mackenzie Trustee 24th October 2022
Ralph Bateman Trustee Resigned 28th August
2024
Malcolm Young Trustee 24th October 2022
Ian Patrick Trustee 24th October 2022
Ian McIlroy Trustee 24th October 2022
Arthur Hide Trustee 11th November 2024

Section B: Structure, governance and management

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The District's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of The Scout Association.

The District is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The District Scout Council is managed by the District Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Board consists of two independent representatives - Chair, Treasurer - together with the elected, nominated and any co-opted representatives and meets every 2 months. We have been pleased to welcome two Explorer Scouts onto the Board as participating observers. Trustee elected at the Annual General Meeting serve for a period of 3 years.

The District Trustee Board exists to support the District Lead Volunteer Team in meeting the responsibilities of the appointment and is responsible for: The maintenance of District property; Assisting in the recruitment of adult volunteers and other adult support; Appointing any sub committees that may be required; The insurance of persons, property and equipment; District public occasions.

The District Trustee Board has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss. These include two-person authorisations for all payments and a comprehensive insurance policy to ensure that insurable risks are covered.

Section C: Objectives and activities

The objectives of the District Trustee Board are as a unit of the Scout Association. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable, attractive and challenging scheme of progressive training based on the Scout Promise and Law and guided by adult leadership.

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The main activities in relation to these objectives primarily take place in the Borough of Eastleigh, Hampshire, specifically in Eastleigh Town, North Stoneham, Nightingale, Allbrook, Bishopstoke, Fair Oak and Horton Heath and Chandlers Ford (including areas within Test Valley Borough.)

The District Trustee Board meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D: Achievements and performance

The District has a total of fourteen Groups, eight Explorer Scout Units and two District Scout Activity Support Units (Rock ‘n’ Roll and Spam ‘n’ Roll) The charity supplies advice, administrative and practical support to these groups.

The District Scout Shop has again traded well over the year providing a service to parents as well as generating funds for the District. The shop is run and staffed by volunteers and we welcome new offers of help. Teams from the Groups not only help with the running of the shop but also earn discounts and funds for their Group. The District Badge Secretary continued to meet a constant demand for badges which reflects the level of Scouting activity and achievement for our young people.

The Camp site located in the Cranbury Park Estate continues to be utilised extensively by our Groups and sections. The District was able to increase financial support to the site and negotiations have now concluded to secure a new lease and extend our use into the future. Plans have been drawn up for further development of the site to provide additional activities. Again, the site is managed by a volunteer team who put in many hours of work to maintain and develop the site and new members are always welcome. We are extremely grateful to the Cranbury Park Estate for their continued support of Scouting and the provision of such a valuable resource and we look forward to many more years working with the Estate.

Section E: Financial Review

The District invested in financial accounting processes provided by Online Scout Manager which enables effective financial control. Further improvements provided include online banking facilities and authorised charge cards for some account holders. All processes are managed in accordance with Scout Association Policy Organisation and Rules (POR). Funds not required immediately have been transferred into an investment account. Further

financial policies have been adopted to organise overall financial management and organisational risk.

Overall income during the year was £109,900 with an expenditure of circa £152,500. Total cash funds held are just in excess of £92,000. Restricted funds include £13,500 Explorer funds, the remaining funds of just over £2,000 from the Kandersteg expedition have been set aside to support the Sweden Trip, and there is £1,600 to support the next District Camp. Non monetary assets, including equipment values, shop and badge stock account for just over £40,000. Further funds have been designated for camp site development. Full financial details are published in our Annual Accounts. Overall the District is in a healthy financial position and the Trustee Board will be seeking to further invest to support the development of Scouting.

Matt Taylor matt.taylor@arrowscouts.org.uk District Treasurer

SectionF: Declaration

The Trustees declare that they have approved the Annual Report. Signed on behalf of the Trustee Board 16th June 2025

David (Dick) Whittington Arrow District Trustee Board Chair

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Chair’s Report

During my second year as Chairman I have been pleased to see the District establish itself as a basis for good Scouting. During the past year we said goodbye to Colin Floyd as District Commissioner who resigned his role. Subsequently, the County Commissioner was able to appoint a District Lead Volunteer Team comprising of Matthew Warren, Rob Whittington, Phil Harding and Pete Rawlinson. This is a new approach to District leadership but one which we hope will maintain continuity whilst spreading the responsibility. Our sincere thanks go to Colin Floyd for his valuable leadership through the merger process and formation of Arrow District.

Other changes saw Ralph Bateman resign as Trustee due to work and family pressures, and our thanks also go to him for his time as Trustee. In his place we have been able to welcome Arthur Hide who was co-opted as Trustee taking on the youth lead role.

Financially we remain healthy and were pleased to retain the District levy without increase during 2024/25 with only a small increase of £1 for the 2025/26 FY. At the same time we have been able to set aside reserves to support future District events and developments.

It was particularly good to see a very successful international expedition take place involving some 70+ Scouts, Explorers and leaders to Kandersteg in Switzerland. International Scouting is important and we are pleased that further expeditions are currently in planning. Thanks and Congratulations must go to the organising team who put in many hours of planning and management.

Finally, I would like to issue an open invitation to anyone who would like to know more about how we manage the District. The Trustee Board operates on behalf of all members of the Scout Council and welcomes any interest in its practices.

Dick Whittington dick.whittington@arrowscouts.org.uk District Chair

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14-24 Explorer and Network Annual report.

With 7 units open, one more than last year and another unit due to open in March 2025 Explorers within the district remains a strong section, bucking national trends of high attrition at 14yrs of age. Numbers have remained stable, but the opening of the new unit in Bishopstoke has created a far more balanced section sizing across the District.

We currently have unit meetings Monday to Thursday each week, Friday unpopular with volunteers and young people alike. As soon as weather permits most units are regularly found away from their host groups using local woodland or our own Scout Campsite. Activity programmes have included all the mainstays of the scouting catalogue from Climbing and Kayaking to Fire lighting and Axe and Knife skills. Most units have also taken opportunities for nights away. We started the year with Ferny Fest 24 where a large contingent from Arrow District braved the February frost and mud in the New Forest for a county run Festival style event for Explorers. A number of units went on camps at Easter and the Summer breaks alongside their host groups or independently.

Of note was of course the District international expedition to Kandersteg International Scout Centre in Switzerland. 72 young people, with broadly half Explorers, went on a fun and adventure packed trip to this iconic home of Scout Adventure abroad. Activities included rafting, mountain hikes, swimming, international experiences, and the rather dramatic sport of Trotti biking, which tested the trips insurance policy, risk assessments and emergency planning to its full extent.

Also, within the year we were very proud to see some top awards presented, of note Arthur Hide gaining his Kings Scout Award and Gold DofE. Along with Theo Williams, he also gained the Explorer Belt Award, something that is probably rarer than the other two. This saw the pair, along with others, traveling across Denmark in teams under their own steam.

D of E was a very busy year with 60+ participants, this was a testing volume of young people for the team, and we learnt a few lessons along the way that we will be putting into practice going forward.

Looking forward to the new financial year we see a new trip to Sweden being arranged for 2026, a new unit being readied to open, some challenges for leadership in units to support those stepping away from long held roles, but all of which will mean more opportunities for Explorers to See more, Try more and Do more.

Rob Whittington rob.w@arrowscouts.org.uk

District Lead Volunteer (14-24 years)

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International

In the summer of 2024, a team of Arrow District adult volunteers took over 70 Scouts and Explorers on an expedition to enjoy the fun and adventure of Kandersteg in Switzerland. Travelling by coach they left Chandlers Ford on a long but rewarding journey that ended in a week of activities. Kandersteg is a permanent international Scout Centre that is used by Scouts from across the world. One of the highlights of the trip was celebrating Swiss National Day on 1st August which is also traditionally when we celebrate the birth of Scouting. The whole trip was such a success that plans are already in place for another key international expedition in 2026.

Scout Section

The Scout section, like other sections, has been active with significant progression through the award programme. At the time of putting this report together, however, it was not possible to get a formal report of activities.

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A small team of Cub leaders was formed to run events from across Chandlers Ford and Eastleigh soon after the Arrow district was formed and we have run a varied program which has included:

As you can see lots of groups have taken part in District activities having fun and winning competitions.

We have asked all the Groups in the District what activities they would like to see going forward and are now trying to make this happen.

The District Cub Team

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How we are doing.

Beavers are represented in each of the Arrow District groups. Some groups are lucky enough to have two colonies whilst the rest have just one. Overall, the sections have a strong and established Volunteer team but there are a few colonies who are struggling to recruit uniformed Leaders who are willing to stay within the Beaver colonies. I think that this is an ongoing situation throughout scouting and not just within the Beaver section per se.

Events.

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Leader’s Meetings

The Beaver lead volunteers continue to attend a termly meeting to discuss past events and talk about future ones that we could run as a district. These meetings are well attended and notes are sent out to the whole district so that no-one misses out if they were unable to attend. We set up a Whatsapp group for leaders to ask and answer a variety of ideas, questions and queries.

The one topic of concern that arises at all meetings is the Waiting list situation across the district. Pirate Event.

Future Planning

I am hoping to build on the events that we have tried over the last year. At each Leaders meeting the events were found to be popular and will run again. I also believe that each group involves their Beavers through their group camps or sleepovers to try staying away for one night. A team of Beaver Leaders are helping to support me in putting a Pirate themed event for the Beavers to attend at Cranbury Park on Sunday 13th July.

I have continued to be well supported by many Beaver Leaders throughout the District as I continue in my role. I would like to thank Sarah Duckering and Jem Gillam for joining the Beaver Lead Team when they are able to. I have been to a number of colonies to present Bronze awards but with the new Presentation Evening this hasn’t happened so much this last year.

I would like to thank the new District team for their continued support for what the Beaver leaders would like to achieve. But lastly to all the Beaver leaders and volunteers who without them our Beavers would not get the experience, the challenges, the friendships they make and the fun they get from doing such a variety of activities.

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How we are doing.

Arrow District have presently got 8 Squirrel Dreys. The 1[st] Eastleigh opened up this year and the 4[th] Eastleigh Squirrel drey is ready to open.

The Squirrels have been very busy in their own Scout headquarters as well as going out and about to experience new things.

Events

Meetings

I have found it rather difficult trying to get meetings together for all the Squirrel leaders so I haven’t had as much success reaching out to all the dreys.

Future Planning

The 1[st] Eastleigh have opened a Squirrel drey and is running very well under the team leadership of Emma.

I have continued to visit a few groups to present Acorn Awards and have been bowled over to see such a diverse and interesting array of evenings and activities that the Squirrels have been part of. This is down to the ingenuity, guidance and

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imagination of the Squirrel Leaders who have put some amazing planning together. Without them our youngest scouts would not be finding out and challenging themselves as much as they are doing now.

I would like to extend my thanks to all the dreys, volunteers and helpers who run Squirrel meetings to enable our youngest scouts to have such fun.

Georgina Brockhurst georgina.brockhurst@arrowscouts.org.uk

District Lead Beaver Scouts and Squirrels

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ACTIVE SUPPORT UNITS

The District has several ASUs that provide additional support for activities and District Events.

Rock-n-Roll

In 2024 Rock n Roll were fortunate enough to be able to add to the new Kayak Fleet we purchased in 2023 and replace all of our Personal Flotation Devices (Buoyancy Aids), this will allow us to keep all of our young people safe on the water and run sessions for a wider range of ages and sizes. We thank all of the funders that assisted us with meeting our target. In 2024 we helped 10 Groups plus many Explorer Units across Arrow District get active and take part in adventurous activities, we even ran sessions for Groups outside of our District. We ran sessions for archery, climbing, abseiling, tomahawks, kayaking, canoeing and rafting. We estimate that we had over 700 young people through our activities in 2024, ranging from Squirrels right through to Explorers. We want to thank all of our Instructors and Supporters for their hard work and time through 2024 and look forward to many more adventures in 2025 and beyond. Without our Instructors we’re unable to run these adventurous activities for our young people and are very grateful for the time they give up to support Arrow District.

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Arrow S¢oul Dtytrirt.. Ch•iity Pk. 1204052 Unreslricted Restricted Totsl 14.112.lY) O.(Kl 14.112. 0.￿ 19.253.04 19.253.04 SubscrIpt￿s & Donat￿n$ Explorer Investment I Grants Receipts for Ewems Scout Shop Intome Other Income Total Gw Ino 14.915.01 O.(KI 14.915AII o.w 23.161.76 23M61.76 714.77 714.77 O.IXl 3.5O).(XI 3.51MJJ O.iKI W73AI 28.973AI 24.XL74 o.CKI 2￿,￿1.?4 la￿7.59 13.407.59 53,939.11 55.935.17 109.87429 2.S(M>.IK> S.944.23 8,444.23 9.268.47 52.35059 61.6J9.C6 26,618.68 O.(N) 26,618.6B 15,615.53 0.(￿ 15,625.53 68.124.68 77.54716 145,672.54 Rent ExplO￿T Expendiiure Grants & Funding Expendrf¢ure out Shop ExpendTture Expendirureon Ani¥11￿5 Other Costs Total Gvtsss Ewpenditurt 3.XKI.OB Q.IXS Z3.051.95 23.052.95 1.5111KI 1.51ZAYI 25.370.72 0.￿ 25.J70.72 15141 69.193.91 69.316.33 29.536.11 O.(Kl 29.536.11 60.27L33 91246.86 152.518.19 3.897.80 3,897.80 O.(WJ 23.593.33 23.593.33 4.285. O.(KI 4.285.LKI 2a,227.27 0.(￿ 23,227.27 .516.37 9.825.25 18.341.62 32.105.11 5.944.23 38.049.34 72.031.55 39.362AI 111394. Ne¢ 5yWwllDefkbtl Balance B'Fwd 01102124 Cash lumdsat end of yt 4.33121 -J6311.69 41643.9) 82.939.86 52.097.40 135.03726 ?6.￿7.65 15.ns.71 92.39336 -3,YJ6J7 38.185.05 34,278. 86.846.73 L3.912.35 100.759.08 82.939th6 52.097AO I35￿31.16 15

MernbEr5hip ￿￿scriPt￿M5 Les5 toctyunty Netsubstnpti(M)s retsi DwatlQn5 B2.329.52 67.760.tx) 14.569.52 345.5D 14.915.02 82329.52 67.760. 14.569.52 345.50 14.915.02 77.844.00 63.804.ts 14.040 OD 7200 14.112.rK) 77.844.00 63.804.00 14.040. 72.00 14.112.(X) Toi E￿￿er Incomt Membership Subscfipt￿S Ltss on tooistnrt 14.120.59 9J6D.52 4J60.07 14.120.S9 9.260.$2 4W.07 11.722.30 8,(*4.fKJ 3,658.30 11,722.30 s,(￿4.(¥) 3,658.30 GIftAid DofE Operat￿n￿l Prcfr4rnme 4.OD).00 J4.601.69 23.461 76 4.CQO.QJ 14.601.69 23.461.76 2,270. 13.324.74 19.2S3 04 2,270.00 13.324.74 19.253.04 Bank Imerest 714.77 714.77 714.77 714.77 fjr4Dts Eguipmènt fj￿ts Kty¢SS Expbrer5ei upfyart County M￿ger Fundln8 2.5(IXIXJ 3.￿5. 6.105.06 3￿￿).￿} 3XN).fy) 2.339.17 5.944.13 2,339.17 8.444.23 T•t¥ 3.5(K).00 2.5(K).OD Rtctytsfor Events Tèieet Camp D15trictConferen KandersteB 2024 9.192_$0 75.97 9,192.50 75.97 52.350.59 61.619.06 28.973.41 28.973.41 28.973.41 38.973.41 52.3SO.S9 52.3S0.$9 s￿￿T0% 9.268.47 Scoirtshop Income Scout Shop Sales 14.%1.74 24.￿1.14 I4.￿1.74 24.901.74 26.61&68 26.618.68 26.618.68 26.618.68 Tot Badgesales Income Cranbury Park Inttyne D15tr1ctACl￿iY Income Growth & Oèvaopmènt Rock n Roll ACtr¥ity IntLYmt Vdvnteer Tr4inin8 7.201.56 4.161.53 S61.SO 7201.56 4.161.53 563.50 8.591.82 5.50>71 8.591.82 5.503.71 ?0.00 15D. L50.DD 1.481.D) lJ81.CX) 860.OD 450. 15.625.53 450.Q) 15.615.53 Tot 13.407.59 13.407.59 Totjl fjr¢N lTrrty 53,939.IZ 55,935.17 109A74.29 68,124.68 77.Y7.86 145.672.54 16

Arvow 5¢out Dlsirfrt: Charlty Nfy 12114051 rxstriEtS¢oraBe Meetin8 Venue 2J50 7SOA) 3.7W 2.9500È 750.LYI 3.7￿.08 3￿2).91 876.89 3A97.80 3.02O.91 876A9 3,897 sU￿T0131 OAM) EWorerExpwMlftwe DofE OperaiYJnal Pro8rnmmè Eguipment PartneishlPAgreements 3.12728 18.391.07 961. sxi(K) 23.OS2.95 3.127J8 J8.394 07 961 60 $70 23.OS2 95 2.48303 20.068.61 724A9 316. 23.S93.33 20.068.61 724.89 316.OD 23.593.33 gA￿T0￿1 Intprnational Grants OtherGrants Hardshw FufvJi¢ 350AI 3.9(￿.￿) 3.960 462.ctl 462 (M) 3?S.(KJ 325L Su&Totsi 1512.(Al oAx) 1.512 ( 4285.IXJ 4.285.Tr1 EXpen1Ht￿ffe Eiyiits Target Camp KandetsteA 2024 (hri5tlll8le SeN thstriEtAGM tistrSciconlereKe 7597.88 7.597J8 9.825.25 42. 285 S90A9 18.341.62 69.193.91 69.L93.91 152A2 982S.25 152A2 42. 285.thj 59).89 8516.37 Total 152.42 69.193.91 69.34633 902525 rtshop Ewnthlure Scout shop stock Purtha5e5 Scout Shop (lun￿8 Costs OutShopGroupRebS 219M30 S06A2 21.90430 S0642 2.9(￿ 25.370 72 19.799.f 947.67 2.￿.{￿1 23.227.17 19.795.60 947.67 2.48DIA) 23.227.27 Totsl 25Jni.72 twlty Equipment 4min Costy Co51 of Bad8£ Sa￿5 Bank CharB Ctanbury Park Ey*nditurt thstriEtktibity Expe[￿lI￿re 2346￿? 1.481.43 7h)2I6 2.846.07 1.481 43 7.60286 4fDS0 7.3396S 1.871 64 1.56699 1.745.2S IN24.33 9fi76Aa 3.FA)5.C 614.77 8.134.14 770.48 3AW.79 13,281.49 624.77 8.134.14 770.48 3.880.79 789.44 1.92D. 2.8S7.10 901 7.339.65 1871.64 1566.99 1.745.25 1,424.33 1.92D.GO 2JS7.10 1.89 IrAurance cense5 Mer8er Costs Rotk n RollArtI VolunteerTrainire Unlfo Youth Forum Weby¢e 92.94 2.339.17 70. lJ86.12 3W.45 2.432.11 470 J.48&12 380A5 1301 461A9 461.49 1.134.50 41.fAI 258. 29.536.11 i.iy.so 4160 258 29.536 11 12U.th) 32.105.11 12D 38.049.34 Totsl 5.944.23 60271.33 92.246.86 151.518.19 72,031.55 39.362AI 111.394a6 17

Arrow Scout District: CharTty No. 1204052 Staternent of Assets & Current Liabilitie5 at 31 oi 25 Cash Fund5 Arrow Distritt Ll(ryds Current Accourt Arrow o￿tn£t Lloyd5 Deposit Account Cranbury Park Camp5ile Account Expense Cafd Account R£Kk n Roll Acc(￿nt Scout Shop Account Scout Shop Deposit Account Chandlers Ford Distin Scorpion EypksrerAccount Totsl Cash Fund5 f 13.291.13 £ 35.539.98 £ 16.755.62 4,262.62 3.745.67 6,592.62 £ 11.169.37 1.036.35 £ 91393.36 £ 46,167.22 £ 30,COJ.C#) £ 13,863.74 £ 19,878.88 5,029.47 £ 19,061.60 1,036.35 É 135.037.26 Restrlrted & DesiBnatrd Fund5 Certain Funds are treated a5 re5tritted if they are alocated for a spttiflc wrp05e Designated Fund5 rnpsite Garage Fund (Target £5.5kl Campsite Septic Tank Fur¥1 (Target Élok, Élk persearl Target Camp Balance 5s00.th) S.(IW.(KI 1.594.62 S,5(X).(M) 4,￿.CM) 1,594.62 Restrlcted Funds Exploref Funds Kandersteg 24 Totsl Re5trith & Alhxot•l Funds Avallable Funds £ 13.480.87 2.304.84 £ 27A80.a3 £ 64.S13.03 9,572.06 £ 42,525.34 £ 63.192.02 £ 71.845.24 Non MonetsryA55ets District Equipment Scout Shop Stock Badge Stock £ 16.100.C £ 21.963.47 5.478.72 £ 43.$42.19 £ 13,3fXI.00 £ 21.592 40 4,310.49 £ 39.202.89 Ex lorer Re5tricled fvnds ￿￿ernent in the Explorer Opening Balance Exploref Totsl Incorne ExplorerTotal Expenditure ExplorÈrCbDsirt88alante 9.572.06 £ 26.961.76 £ 23.052.95 £ 13.480A7 £ 13,912.35 £ 19,253.04 £ 23.593 33 9.572.06 Kander5ta 24 Restricted fund5 movement in the Kanderstag 24 opening balance Kanderstag 24 Income Kanderstag Z4 Expenditure £ 42.525.34 E 28.973.41 £ 69.193.91 1304.84 £ 52,350.59 9,825.25 £ 42.525.34 18

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Our Scout Camp Site

The 14th Eastleigh Scout and Guide Band

‘The Spitfires’

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