Pontypridd Q Foodbank Together with Trussell Trustees, Annual Report for year ending 31" March 2025 Registered with the Charities Commission for England and Wales- registration number 1203999.
l. Details of the Charity The Charity name is Pontypridd Foodbank and is located and operates from the Riverside Centre, Nile Street, Treforest, Pontypridd, CF37 1 B W. Our current opening hours are Mondays to Fridays, 9.00am to 1.45pm, and Saturdays l Oam to I1.45am. Our bank account5 are held with Barclays Bank. Our Auditor/Independent Examiner is KW John TIA KWJ Bookkeeping, Pontypridd. 2. Governance Structure and Management Thc charity was cstablishcd in 2012, originally startcd by a small tcam of voluntccrs and bascd at St Luke's Church Rhydyf¢lin (part of the Pontypridd Ministy area), to offer short-t¢m emergency food aid to those in crisis situations. Wc outgrew the space and (after a short time at diffcrcnt locations during th¢ Covid pandemic), with the help from the local council moved to our cutTent location in November 2022. In July 2023 Pont>yridd Foodbank achieved one of its main objectives in becoming a Charity Incorporated Organisation (CIO). During 2024, we completed the asset transfer of the premises, and we are very grateful to Rhondda Cynon Taf County Borough Council for all their assistance. The Charity is currently governed by the following 8 trustees, with remaining tenn of office in brackets.. Elizabeth Pearce- Chair (3 years) Ray Minton - Treasurer (3 years) Diane Morgan - Secretary (l year) Carole Jone5 ( l year) Ann Davies (l year) John Cahill-Dickenson (2 years) Babs Minton (2 years) Simon Pritchard (Appointed 2810112025 for 3 years) Trustee meetingFS are nomially held every 2 months. The Chair circulates an agenda in advance of each meeting and rninutes and decisions are Tecorded. The draft minutes of each rneeting are circulated to trustees via email after the meeting for review and amendrnent (if applicable). The final draft is then appruved Jt the next tnistees, melting. The trustees identify and review any potential Tisks to which the charity may be exposed to. and systems and procedures are put in place to effectively manage these risks. The Charity is an affiliated member of the Trllssell Foodbank Network, who support a nationwide network of over 1300 food bank cenlres in the UK, and campaign for change to end the need for food banks in the UK. Trussell provides operational procedures, data services and advicelsupport. The charity retains the authority to exercise its powers to raise funds, buyllease and maintain and equip its own Property. 3. Objectives and Activitie5 Th¢ Objcct of tli¢ cl)arity is th¢ prcvcntion or r¢li¢f of pov¢rty in Pont)q)ridd and surrounding arcas, primarily through the provision of food, but also related additional services, a8%i%tance and support for those in need. We provide emergency food parcels to clients in need who have been referred to us by partner referral agencies. We provide access to inf0mtIOn and signposting to relevant services and organisations who can assist. As part of the Trussell national network of foodbanks we also campaign for policy change to prevent the need for emergency food aid.
Our activitics arc undcrtakcn by collcctiiig and r¢¢civiiig donations of food andlor moncy froin individuals, schools, faith groups, busincss¢s and supcm)arkcts. Food itcms arc nom]ally dricd goods, ¢.g. tinned and packet tood% and are stored in date order to minimise wastage. Parcels are given to an individual or family (the client) via the presentation of an e-voucher which will have been issued by a refeLTal agJency. The agTency will be one who has been recogTnised by the charity as having7 the necessary skills and judgTemenl to determine if an individual or family are in crisis and needs to be given assistance. There are currently 64 referral agencies, each of which has been accredited by the charity following mcctings/dialoguc. Thc agcncics raisc an clcctronic vouchcr (E-vouchcr) for thc clicnt. with each voucher having a uniqu¢ number which 18 traceable via our data system. When the client arrives at our centre to fulfil their e-voucher, they are given a quantity of food dependant on th¢ir cireuinstances,i.e., the nuinber of people in the home plus ages of those being fed. The food has been nulrilionally balanced by a dietician and the quanlily given is sufficient co lasi for 10 meals or up to 3 days per person. Referral agencies are encouraged not to issue more than 3 vouchers per client so that they do nol become reliant on the charily for food on an ongoing basis. The agency is expecled 10 ensure that having referred the client, they will do all they can to work with the client to help them deal with ihe crisis they find themselves in, either by direct assistance or signposting the client to another ageiicy. In exceptional circumstances, a referral agency can issue more than 3 vouchers to a particular client, although it is expected that this will be agreed in advance with the charity. For the 12 month period ending 31 ' March 2025 we issued 5318 food parcels (to 3786 adults and 1532 children). Pontypridd Foodbank employs a full time Project Manager, working 35 hours a week, whose overall responsibility is to oversee the operation of Foodbank. With concern for its operational efficiency and standards in accordance with the Trussell franchise model, The Manager works in partnership with the trustees to guide the development of the foodbank project, including its material resources, financial assets, reputation, partnerships and volunteer body. The manager reports to the trustees, providing regular updates and advice on various aspects of the food bank's operations. A part time paid Volunteer Coordinator was appointed in April 2024 to help the Manager in the day to day operational needs of the charity. This includes managing the daily operations of the food bank, recruiting, training, and supervising odier volunteers, liaising with donors, and ensuring smooth food distribution. They also work to maintain accurate volunteer records and may coordinate community engagement initiatives A part time paid Foodbank Local Organis¢r Co-ordinator was appointed in May 2024 and is r¢sponsibl¢ for d¢veloping the Foodbank's capacity to organise and campaign for change, building th¢ skills and confidenLe of Foodbank clients, iiolunteers and staff to campaign locally. Local Organisers build relationships in Foodbanks to identify soine of the issues driving poverty in the community and to bring people logeiher to lake action on ihose issues. This role is funded by Trussell as part of iheir Organising Programme and is part of a network of Local Organisers around the UK doing this work. Our Foodbank activities are undertaken mostly by volunteers, none of whom are Temunerated for their valuable help and commitrnent, and are essential to the work and operation of the charity. They are very much appreciated by the trustees. Building Project We have embarked on a £250,000 capital project to transform our premises into a modern, energy- efficient community hub that better meets the needs of OUT clients, the organisation and the local cornmunity.
4 . Chair's Introduction This has b¢¢n a mil¢ston¢ y¢ar for Pontwridd Foodbank. Having a¢hi¢v¢d our ¢haritabl¢ status in July 2023 we wcrc finally able to makc progress wilh taking on a 25 y¢ar l¢asc of the Rivcrsidc Ccntre which was compleled ai ihe beginning ofNoveinber 2024. This ei)abled us to inake grant applications for major capital works to d]e building so that becter use could be inade of the space available and, most importantly, we could provide a more welcoming environinent for our clients ]d offer thein the space for conversations to be held in privacy when necessary. External works started at the beginning of 2025 and the works are due to complete by the end of August 2025. I want to expTess my gratitude to OUT volunteers, trustees and staff who have mainly dealt with the disruption caused by the works with acceptance, stoicism and good humour. We are certain that it will all havc b¢cn worthwhilc whcn thc projcct is complctc. I am cxtrcmcly gratcful to all of our trustccs for thcir support, coinmitment and advice throughout the year. In particular I would like to record our heartfelt thanks to Ray Minton our Treasurer. This vital role is one which often goes unnoticed, but without his dedication and hard work we would not be in the healthy position which we are today. Our statymembers too have, as always, gone above and beyond what could be reasonably be expected of them, and are to be commended for what they do. We are excited by what lays ahead of us in the next twelve months. We know that our existence should not bc nccdcd, but rccognisc that this situation is unlikcly to changc in thc short to mcdium tcrm. For as long as w¢ are providing servic¢% to those most in need w¢ want to ensure that we do it in the best possible environment and in a eompassionate, non-judgemental and caring way. Thank you to everyone who has supported us in any way during this year. We look forward to continlling to work together in the future. Liz Pearce- Chair 5. Financial review The opening financial balance for the year was £191184.82. This included Restricted funds of £28280.78 and Desigi)ated funds of £1562.44. Reserves of £139000 was set aside to cover the building project, maintenance costs, utility bills and contingency operatioiis. Financial income for the year was £212681.13, and included £159745.36 in grants, £44993.99 in donations & HMRC Tax Relief (donations = £9116.09 from organisations, £31971.60 from individuals, and £3888.30 from faith groups). Money raising events raised £3445.17. Expenditure totalled £239331.76, including £72134.60 salary costs, and £41030.00 in payment to Rhondda Cynon Taf Citizens Advice Bureau (RCTCAB}- for services provided at the Foodbank and for which matched funded grants had been received. In addition, £21300.32 was spent on premises utilities, and £17823.65 in essential stock purchases. Diiring 2024 the Foodbank purchased a van to greatly help in our supermarket food donated collections and biilk stock purchases and expenditure on this totalled £10016.48. The building project to date has incurred costs of £70077.63. As at year end, a paynient of £10332.75 to RCTCAB for QI 2025 was outstanding. Our cash balance as &t 31" MaTch 2025 was £164,534.19. Our stock as at 31 ' March 2025 was 6080.52 kgs. Using guidanc¢ provid¢d by Truss¢ll (of £2.77 per kg), the stock has a value of £16843.04. All donated stock is weighed in upon receipt, and weighed out when distributed to clients.
I thank the following organisations for their invaluable help, support and financial assistance:_ Rhondda Cynon Taf County Borough Council, Pontypridd Town Council, and Trussell. We are sincerely grateful to each and every one of our donors, without whom we would be unable to carry out our mission and objectives. We thank every single business, Organisation and individual who have supported us throughout the year- your contribution is very much appreciated. Finally, wholehearted thanks to all our tLUStees, our Foodbank Manager and staff, and the wonderful volunteers. We have an amazingJ team and without their time, help and dedication we would not be able to maintain our objectives nor our community mission work. Ray Minton - Treasurer Thank You To Everyone Who Supports Pontypridd Foodbankl The trustees declare that they have approved the trustees, report above. Signcd on behalf of the charity's trustees. LLZ pra8 Elizabeth Pearce Chair trustee 30" April 2025 Ray Minton Honorary Treasurer 3(Y' April 2025
KINGSLEY WILLIAM JOHN Maat TIA KWJ Bookkeeping 21 Andrews Court Rickards Street Graig Pontypridd CF37 1 SF Mobile 07549 344473 Email.. kingsleyjohn btintemet.com Fina Contrc4'VAT" IncL¥wTax' FiMntial Control'VAY' Ir*LryTax' Finn¢i81 Ccrkn Pontypridd Foodbank Aecount 3° June 2025 D¢aT Sirlmadam. In the course of my ¢xamination of the Pontypridd Foodbank Accounts no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements To keep accounting rerdS which are kept in accordance with section 41 of the Act To prepare CoUnts which accord with th¢ accounting records and comply with the Accounting requirements of the 1993 Act have not been met or To which, in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached K W John ( M¢mlxr ofAssociation ofAc¢ounting Technicians) KWJ Bookkeeping 3rd June 2025
Pontypridd Q Foodbank Summary of Accounts yearended 31 March 2025 Togeth&rwllhTrusseii RECEIPTS FUNDS INCOME Unrestricted Design3ted Restricted Totals Donations 42,670.70 4267Q7 HMRC Tax Refunds Le8acies Grant5 Money Raising 2.323.29 2323.29 37,615.36 3.445.27 122.130.(A) 159745.36 344&27 Investtnent Iniotne Other Income- Building ProjectAppeal 3,054.17 30M17 1442.34 1,442.34 Total Intome 89.108.79 123.sn.34 212681.13 PAYMENT5 General Expenses Property m3intenance Foodbank Vehicle Costs 32,301.83 24,439.90 10.016.48 43,642.27 7594410 24439.Tr l(XJ1&48 Core Work-5tock purchases Ch3rit3ble Mission Premises Building Project Works/Alterations Cost of Money Raisin8 17,823.65 1782165 4103ti 77.63 41,030.(M) 70.077.63 Total Expendlture 84,581.86 154,749.SY) 239331.76 Net Income (Expenditurel 4.526.93 -31.177.56 .2665Q63 Gr055 transfer5 between L¥Crt5/fund5-c/ain Gross trun5fefr5 between Jccts/funds-d/¢i out 110,297.( 35,297.04 110297.04 110297.04 75,(XXI.00 Net movement in fund5 -70.473.07 43.822.44 -26.650.63 Fund Balances brou8htforward as at OV04124 T 161,341.60 Combijjed tDta1501/OV2024 1,562.44 28,280.78 £tsiiBd82 Fund Balances carrfed fotward as at /03125 Combinedtotol$3V¥25 ,868.53 1,562A4 72,103.22 £164,53419 CufrYentt7/c Bolonce Deposlto/ Bulun BANK ACCOUNTS CurrentAcctBulonceb/f OY04/2024 Receipts to date Expenditure io date Reteipts le55 PèYtnent5 22523.75DeposJto/cbulb/AOI/LIi/2024 242793.00 Retripts to d3te 239331.76 Expenditure to date 3461.24 Retsipts less payments I68.07 80185.17 110297.04 -30111.87 Current Acct Balance to date 25984.99 Dep Acrt Bal to date £164,534.19 31103125 138549.20 cross check ogoinstcombined total Accountbolonces t7gieed to bt7nku/c