## **Trustees’ Annual Report for the period**
**From 1 December 2024 To 30 November 2025**
## **Charity name: Whitchurch Community Swimming Pool**
## **Charity registration number: 1203994**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To promote community participation in**
**healthy recreation by the provision and**
**maintenance of a swimming pool for the**
**benefit of the inhabitants of Whitchurch**
**(Hampshire) and the surrounding area**
**and by providing leisure, swimming,**
**training facilities, lessons, courses and**
**associated facilities for local**
**individuals, schools and organisations**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Refurbishment of the pool plant and it’s**
**housing. Building of toilet facilities,**
**making good the pool, it’s surrounding**
**area, fencing and pool covers. Provide**
**training for lifeguards, first aiders, plant**
**operators and ensuring water quality.**
**Provide cleaning, seating and**
**refreshment facilities.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have had regard to the**
**guidance issued by the Charity**
**Commission on Public Benefit**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|**The Charity does not provide any**
**grants, all funds are used to further the**
**purpose per para 1.17**|
|Policy on social investment
including program related
investment|Para 1.38|**The pool was originally built on the**
**goodwill and funds provided by the**
**people of Whitchurch, who learned to**
**swim there and whose grandchildren**
**were also learning to swim there until**
**COVID closed the pool. There are many**
**volunteers registered to help get the**
**pool operational once again and there**
**may be an opportunity for young people**|
|||**to volunteer, including those on the**
**Duke of Edinburgh scheme. There has**
**been support from Whitchurch Town**
**Council too and the property has been**
**listed as an Asset of Community Value.**|
|---|---|---|
|Contribution made by
volunteers|Para 1.38|**Volunteers have helped with staging**
**fundraising events, and our trustees**
**have put in many hours of work to get**
**us to this point. The community have**
**provided gifts/items to assist our**
**fundraising and have offered their time,**
**to help with building and running of the**
**pool.**|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|•
**Negotiated and agreed terms for the**
**Lease of the pool and its**
**surrounding.**
•
**Obtained quotes for remedial work.**
•
**Created and maintained a website.**
•
**Raised funds, grants and fundraising**
**events.**
•
**Obtained architects plans**
•
**Obtained planning permission for**
**building works required**
•
**Ensured ongoing engagement with**
**the community through a Facebook**
**group, page, Instagram and website.**
•
**Initial policy-set in place and**
**published to website (noting pool**
**not yet operational)**
**All this has been preparation work prior**
**to works being done to refurbish the**
**pool, plant and surrounding ready for**
**re-opening of the pool to the**
**community.**|
**Additional information (optional)** You may choose to include further statements where relevant about: **Objective have been met for the year with the lease enacted** Achievements against Para 1.41 objectives set **Fundraising has continued with drum beat events now in place** Performance of fundraising activities against objectives Para 1.41 set
||||
|---|---|---|
|Investment performance
against objectives|Para 1.41|**Funds invested in a secure fixed**
**savings account with NatWest bank**
**until required for capital works. Interest**
**receivable totals £1,700 for the period**|
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**Net income £82,689**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Policy to be created once pool has been**
**reopened and running as a going**
**concern.**|
|Amount of reserves held|Para 1.22|**£82,689**|
|Reasons for holding zero
reserves|Para 1.22|**n/a**|
|Details of fund materially in
deficit|Para 1.24|**n/a**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Grants and fundraising**|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**n/a**|
|A description of the principal
risks facing the charity|Para 1.46|**Inflation and deterioration of the asset**
**until occupation is possible**|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**The governing document is the**
**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**The Charity is a CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustee selection was based on those**
**willing to offer their time. A meeting was**
**held where in excess of 100 people of**
**the local community attended. Many**
**volunteered themselves to be involved.**
**Consideration was given to their**
**experience and expertise, the time they**
**can give and their essential local**
**knowledge and community spirit.**|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**Gifts & Hospitality, Anti-Fraud &**
**Company Donations will be mandatory –**
**other policies as required.**|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The Charity has 6 Trustees and a**
**management committee of 12.**
**Organisational structure covers the**
**roles of Chair, Vice Chair, Treasurer,**
**Swimming Co-ordinators, Volunteer Co-**
**ordinators (which include training),**
**Membership, Grant Funding,**
**Fundraisers, Plat/Water testing and**
**Community Engagement.**
**There is no pay and remuneration of the**
**Trustees or Committee members.**|
|Relationship with any
related parties|Para 1.51|**none**|
|Other|||
## **Reference and Administrative details**
|Charity name|Whitchurch Community Swimming Pool|
|---|---|
|Other name the charity uses||
|Registered charity number|1203994|
9 Oakland Road, Whitchurch, Hampshire RG28 7HH
Charity’s principal address
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee**
**(ifany)**|
|---|---|---|---|---|
||Janin Cromarty|Chair|||
||Matt Stafford|Vice Chair &
Membership Co-
ordinator|||
||Secretary|Sarah Kenny|||
||Alec Ryan|Treasurer|||
||Sarah Dutton|Community
Engagement|||
||Chloe Ashfield||||
||||||
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## – Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|Matt Stafford|Alec Ryan|
|---|---|---|
||Matt Stafford|Alec Ryan|
||
Vice Chair|Treasurer|
||11/7/26||
||11/7/26||
01.07.26 WCSP Accounts FY25 Output v1.0
Financials
## **WHITCHURCH COMMUNITY SWIMMING POOL Accounts FY25**
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INCOME & EXPENDITURE Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 Jul-25 Aug-25 Sep-25 Oct-25 Nov-25 Total
For the year ended 30 November 2025 £ £ £ £ £ £ £ £ £ £ £ £ £
INCOME
General Fundraising Activities 715 - - 345 - - 270 418 - 218 - - 1,966
Donations 290 45 18 68 799 213 59 382 2,011 206 183 661 4,934
Council Grants - - - - 8,160 - - - - - - - 8,160
Gift Aid - - 223 - - - - - - - - - 223
Interest Receivable 163 156 132 146 144 145 150 144 128 141 133 113 1,695
TOTAL INCOME 1,168 201 373 559 9,102 358 479 944 2,139 564 316 774 16,978
EXPENDITURE
Cost of Fundraising (35) - (30) - - - - - - - - - (65)
Legal & Professional Fees - - (836) (1,500) - (500) - - - - (90) - (2,926)
Insurance - - - - - - - (214) - - - - (214)
Information Technology (7) (7) (7) (22) (7) (7) (7) (7) (7) (7) (7) (7) (101)
Preliminary Pool Costs - - - - (136) (196) - - (408) - - - (740)
Other Misc Costs (51) - (11) - (54) (35) (14) - (24) (8) (40) - (237)
TOTAL EXPENDITURE (93) (7) (885) (1,522) (198) (738) (21) (222) (439) (16) (137) (7) (4,284)
NET INCOME & EXPENDITURE 1,075 193 (512) (963) 8,905 (380) 458 723 1,699 549 179 766 12,694
Balance Sheet Opening Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 Jul-25 Aug-25 Sep-25 Oct-25 Nov-25
£ £ £ £ £ £ £ £ £ £ £ £ £
Current Assets
Prepayments 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000
Bank 67,995 69,070 69,264 68,752 67,789 76,694 76,314 76,773 77,495 79,194 79,743 79,923 80,689 See Bank Recs
Total Current Assets 69,995 71,070 71,264 70,752 69,789 78,694 78,314 78,773 79,495 81,194 81,743 81,923 82,689
Net Assets 69,995 71,070 71,264 70,752 69,789 78,694 78,314 78,773 79,495 81,194 81,743 81,923 82,689
Income & Expenditure - 1,075 1,269 757 (206) 8,699 8,319 8,778 9,500 11,199 11,748 11,928 12,694
Net Income & Expenditure 69,995 71,070 71,264 70,752 69,789 78,694 78,314 78,773 79,495 81,194 81,743 81,923 82,689
Bank Accounts Per NW
WCSP Account 4,784.52
Instant Access 6,176.35
35 Day Notice 69,728.12
Total 80,688.99
**----- End of picture text -----**
# Classification - Public