2024-11-30-accounts - Whitchurch Community Swimming Pool

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Trustees’ Annual Report for the period

From 17 July 2023 To 30 November 2024

Charity name: Whitchurch Community Swimming Pool

Charity registration number: 1203994

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To promote community participation in healthy recreation by the provision and maintenance of a swimming pool for the benefit of the inhabitants of Whitchurch (Hampshire) and the surrounding area and by providing leisure, swimming, training facilities, lessons, courses and associated facilities for local individuals, schools and organisations
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Refurbishment of the pool plant and it’s housing. Building of toilet facilities, making good the pool, it’s surrounding area, fencing and pool covers. Provide training for lifeguards, first aiders, plant operators and ensuring water quality. Provide cleaning, seating and refreshment facilities.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have had regard to the guidance issued by the Charity Commission on Public Benefit

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	The Charity does not provide any grants, all funds are used to further the purpose per para 1.17
Policy on social investment including program related investment	Para 1.38	The pool was originally built on the goodwill and funds provided by the people of Whitchurch, who learned to swim there and whose grandchildren were also learning to swim there until COVID closed the pool. There are many volunteers registered to help get the pool operational once again and there may be an opportunity for young people

		to volunteer, including those on the Duke of Edinburgh scheme. There has been support from Whitchurch Town Council too and the property has been listed as an Asset of Community Value.
Contribution made by volunteers	Para 1.38	Volunteers have helped with staging fundraising events, and our trustees have put in many hours of work to get us to this point. The community have provided gifts/items to assist our fundraising and have offered their time, to help with building and running of the pool.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	 Produced a business proposal.  Created and secured trustees and registered the CIO and management committee.  Negotiated and agreed terms for the Lease of the pool and its surrounding.  Obtained quotes for remedial work.  Opened bank accounts.  Created and maintained a website.  Raised funds via a Crowdfunder, grants and fundraising events.  Obtained architects plans  Obtained planning permission for building works required  Ensured ongoing engagement with the community through a Facebook group, page, Instagram and website.  Initial policy-set in place and published to website (noting pool not yet operational) All this has been preparation work prior to works being done to refurbish the pool, plant and surrounding ready for re-opening of the pool to the community.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	Exceeded initial fundraising targets towards reopening the swimming pool. Inital target of £40,000 has been exceeded.
		One volunteer raising over £5,000 through an Everesting Cycle climb. Our

Performance of fundraising activities against objectives set	Para 1.41	Crowdfunder raised £18,000 and we have held several events throughout the year. Our key objective to secure the lease has suffered severe delays and has impacted the ability to secure further grants.
Investment performance against objectives	Para 1.41	Funds invested in a secure fixed savings account with NatWest bank until required for capital works. Interest receivable totals £1,700 for the period
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Net income £69,995
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Policy to be created once pool has been reopened and running as a going concern.
Amount of reserves held	Para 1.22	£69,995
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Grants and fundraising
Investment policy and objectives including any social investment policy adopted	Para 1.46	n/a
A description of the principal risks facing the charity	Para 1.46	Inflation and deterioration of the asset until occupation is possible
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	The governing document is the Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	The Charity is a CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustee selection was based on those willing to offer their time. A meeting was held where in excess of 100 people of the local community attended. Many volunteered themselves to be involved. Consideration was given to their experience and expertise, the time they can give and their essential local knowledge and community spirit.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	Gifts & Hospitality, Anti-Fraud & Company Donations will be mandatory – other policies as required.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The Charity has 6 Trustees and a management committee of 12. Organisational structure covers the roles of Chair, Vice Chair, Treasurer, Swimming Co-ordinators, Volunteer Co- ordinators (which include training), Membership, Grant Funding, Fundraisers, Plat/Water testing and Community Engagement. There is no pay and remuneration of the Trustees or Committee members.
Relationship with any related parties	Para 1.51	none
Other

Reference and Administrative details

Charity name	Whitchurch Community Swimming Pool
Other name the charity uses
Registered charity number	1203994

Charity’s principal address 9 Oakland Road, Whitchurch, Hampshire RG28 7HH

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Janin Cromarty	Chair
	Matt Stafford	Vice Chair & Membership Co- ordinator
	Secretary	Sarah Kenny
	Alec Ryan	Treasurer
	Sarah Dutton	Community Engagement
	Chloe Ashfield

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Matt Stafford Full name(s) Matt Stafford

Position (eg Secretary, Vice Chair Chair, etc)

Date

4/7/25

WCSP Accounts for the Period to 30 November 2024

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||| |---|---| |INCOME & EXPENDITURE|Total| |For the 17 months to 30/11/24|£| |INCOME| |General Fundraising Activities|13,131| |Donations|11,942| |Council Grants|17,695| |Corporate Donations|1,882| |Gift Aid|1,628| |Grants|29,000| |Interest Receivable|1,700| |TOTAL INCOME|76,977|

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||| |---|---| |Balance Sheet|30-Nov-24| |£| |Current Assets| |Prepayments|2,000| |Bank|67,995| |Net Assets|69,995| |Income & Expenditure|69,995| |Net Income & Expenditure|69,995|

----- End of picture text -----

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||| |---|---| |EXPENDITURE| |Cost of Fundraising|(994)| |Legal & Professional Fees|(5,672)| |Insurance|(214)| |Information Technology|(101)| |TOTAL EXPENDITURE|(6,982)| |NET INCOME & EXPENDITURE|69,995|

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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

WHITCHURCH COMMUNITY SWIMMING POOL	WHITCHURCH COMMUNITY SWIMMING POOL	WHITCHURCH COMMUNITY SWIMMING POOL

30thNOVERMBER 2024	Charity no	1203994

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/11/2024.

Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters examiner's statement have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Name: Relevant professional qualifcation(s) or body (if any): Address:	V Rampton	Date:	26/06/2025

	Victoria Rampton

	Chartered Accountant FCCA

	7 Caesars Way
	Whitchurch
	RG28 7ST