2025-09-30-accounts

Trustees' Annual Report for the period

	Period start date	Period start date			Period end date	Period end date
	1st	October	2024		30th	September	2025
From				To

Section A Reference and administration details

Charity name Medstead Lawn Tennis Club Other names charity is known by Medstead Tennis Club Registered charity number (if any) 1203978

Medstead Lawn Tennis Club

Charity's principal address Tony Chivers Clubhouse, Roe Downs Road Medstead Alton Postcode GU34 5LG

Names of the charity trustees who manage the charity

1 2 3 4 5 6	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	James Bowling	Chair
	Alison Smallwood	Secretary
	Helen Mullenger	Treasurer
	Stephen Bicknell

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Designation Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

TAR

September 2025

1

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution last amended May 11[th] 2023

• (eg. trust deed, constitution)

Charitable Incorporated Organisation How the charity is constituted

• (eg. trust, association, company)

Trustees are appointed or reappointed annually at the Annual General Trustee selection methods Meeting held in November each year.

• (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

The Medstead Lawn Tennis Club Charitable Incorporated Organisation (the CIO) was established in 2023 by the Trustees, with the intention of transferring the assets, activities and members of the unincorporated members’ club Medstead Lawn Tennis Club.

The transfer occurred on March 10, 2025 following the signing of a new lease for the premises. The trustees have delegated the running of the club to a committee. The Committee and the Trustees are all unpaid volunteers who are elected or re-elected by the club members at the Annual General Meeting.

The club is a Lawn Tennis Association (LTA) Registered Venue, and thus its members are subject to the rules and governance of the LTA. This includes the requirement to have a qualified coach, suitable safeguarding rules and other appropriate governance/procedures.

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

To provide facilities for and the promotion of community participation in Summary of the objects of the healthy recreation, in particular the playing of tennis. charity set out in its governing document

The club maintains its facilities (three hard tennis courts, floodlights, a practice wall and a club house) to provide year-round access to members Summary of the main activities undertaken for the and visitors to play tennis. public benefit in relation to The club facilitates tennis at all levels, including senior and junior social these objects (include within tennis, regular coaching sessions with a professional coach, fielding this section the statutory declaration that trustees have teams in district tennis leagues, club box leagues, club tournaments and social events. had regard to the guidance issued by the Charity The Trustees ensure that the charity continues to operate for the public Commission on public benefit, within the law, within the terms of its constitution and subject to benefit) the requirements of the Charity Commission.

TAR

September 2025

2

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

Summary of the main achievements of the charity during the year

The main achievements of the CIO during this reporting period are:

1. Successful renegotiation of a 7-year lease for the grounds used by the tennis club.

2. Transfer of the assets, liabilities and membership of the pre-CIO Medstead Lawn Tennis Club to the CIO. This occurred on March 10[, ] 2025. Note that the financial return shows the transfer of the assets (bank accounts) as of the 10 March 2025 and the subsequent receipts and payments for the remainer of the reporting period.

3. Provision of a successful coaching programme throughout the year. providing three different levels of weekly coaching for adults, and four different levels of weekly coaching for juniors, including a new session being run as an after-school club for the local infant/junior school.

4. Fielding nine teams in the East Hampshire District Leagues. This enables a wide standard of members to play, including specific women’s, men’s and mixed doubles teams, and day time leagues for Veteran mixed teams. Notable successes are the Veterans A team that came second in their league, the Mens A and B teams that came mid-table in Division 1 and 3, and the Mixed B team that ended up near the top of their table.

5. Regular Social tennis groups - these include very well attended weekly men’s morning and organised evening social tennis, plus various sessions organised by individual club members.

6. Weekly Junior sessions with a professional coach. 7. Running a successful Club Tournament, including a range of singles and doubles adult competitions played across the summer, with a finals day in September, plus separate tournaments for junior singles and doubles.

7. Maintaining a healthy membership level of around 185 members, with 139 adults and 46 juniors (nearly half are female, the Lawn Tennis Association has a specific ambition to increase the participation of Women and Girls in tennis).

8. Developing detailed plans to replace the Club’s dated flood lights with more energy-efficient LED flood lights and applying to secure grants to fund the upgrade.

9. Installing new infra-red heaters in the clubhouse, to prove heating for post match teas in winter.

10. Various maintenance activities including appointing a new grounds maintainer, to provide regular mowing and weed control, plus annual hedge maintenance.

11. Transfer to a new electricity supplier with a much cheaper tariff.

TAR

September 2025

3

Section E Financial review

Brief statement of the

charity’s policy on reserves

As a tennis club, there is a requirement to repaint the three tennis courts approx. every five years, and to completely resurface the courts (approx. £15,000 per court) every eight to ten years. Additionally, it is planned that the ageing floodlighting will be replaced with more efficient LED lighting, and the netting around the courts is due for replacement.

The Trustees ensure that reserves are built up to pay for these major cost items.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

The charity’s main source of funding is the membership fees, with additional funds raised from match fees and entry fees for the summer tournament.

For specific infrastructure improvements (e.g. updating the floodlighting to more efficient LED lighting), we are applying for grants to cover part of the costs, from local grant-making organisations.

• The focus of expenditure, is to maintain the club’s facilities and grounds, provide flood lighting to enable tennis to be played in the evenings, provide some club paid for supervision for junior sessions, and specific training sessions for adults, and to provide tennis balls for club organised events including social tennis.

Expenditure this financial period included the legal costs of renewing the ground lease, and to transferring the pre-CIO Medstead Lawn Tennis Club to the CIO.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) James Bowling Helen Mullenger Position (eg Secretary, Chair, Chair etc) Date November 3, 2025

TAR

September 2025

4

CHARITY COMMISSION FOR ENGLAND ANO WALES 18dsW Lawft T8nnfs Club 1203978 Recei tsand ments accounts CC16a Forthe perfod trom 0111012024 To 3010912025 Section A Receipts and payments Unrestslcted funds to lh• n•arMt Re5tn"cted funds toth• nMrwt£ Endowment funds toth• tttsr••t£ Totsl fund• Last year toth• to ihÈn•arg¥tf A1 Racèl s￿5￿ph"on8 Match F88$ Visltor Fe3 Toumernent Fe¢s D￿￿on$ 722 27 229 113 Pa nttrdubowani&&S Ccothng Inleresl IAesetYe AC￿untI ss income 382 AR) 11719 11719 $¥•t an nveBtm• 0$, 11719 A3Pa ments CapiL4VL8rg& &￿￿r•{Repl la Jnes5 R8t•s Bulkliw lrtBuranc• ci Club Maint•n• H¢u*kee￿ng Grass Cutbry KW8•Jln Hedge & Tree Cthbno Fire Protectson maint￿&r￿9 Web811e & othor IT Onlin•eows lth>n8in 20$ 205 187 192 192 375 180 377 37fj J77 11 674 Tennis BEIII League E TrophiesIEnora￿Q Sorlel Eventscosts uardino DBsifraining GDC8rdkn63 Memknhip handi Lt•se R•Mwal Costs 6T4 110 79 41 134 3.686 ,74B 110 42 134 3,666 8,788 Sub total A4 Asset and Investment Sub total 8.788 8,78B hl•t of recwpW(paym8ntsJ A5 Transfer bfrtween funds A6 Cash fund$ last yèar end lTrnsferred frompre-CIO t&nni$ dub 1/4r2025 Cosh funds thls yearend 3.931 3.931 50.930 54.861 50,930 54.861 CCXX R1 a￿OUlts ISSI 2011012025

Section B Statement of assets and liabilities at the end of the period unr•St￿et8d funds to ts•areJi£ Restrlcted fund8 to neaT8St£ Endowment lunds to ngarnBt£ Categorfes Del?11s B1 Cash funds Ch8queA￿￿nt 52A65 Total cash fiinds 54.861 Unrestrlcted funds R•striet•d fund$ Endowment funds Deta113 to to ngavp5t£ lo Fund towhl¢h assèt b•lo vrr•nlv•l onal 83 Invo8tment a880ts Fund towhlch Co8t lopUoMII ¢¥rr•ntv4lu• 84 A88et• retalned for tho charlty's own use Pawllcfi Indudlngfftdngl TènntsC4uii• Floodlighls Fenung Fund towhlch Then due on BS Liabilitiè8 Soned by one or ts¥o trustees o behalfol all the twstees Signature Print Name Date of roval Hebn M Mullen￿r LJ J8mes B0￿Ing CCXX R2 accounts ISSI 20110r2025