## **Barley Tennis Club (CIO) Trustees’ Annual Report & Financial Statement**
## **Year ended 31 March 2025**
## **Barley Tennis Club’s Chair’s Report – 1[st] April 2024 - 30 April 2025**
The Trustees have pleasure in presenting their report together with financial statements for the year ending 31st March 2025 and items of interest up to end of 30 April 2025 (AGM).
## **Reference and administrative information:**
Charity Commission Number: **1203937**
- **Address** : Barley Tennis Club, The Plaistow, Church End, Barley, N Herts, SG8 8JP
- • **Phone** : 07974458286 • **Email** : Membership.barleytennisclub@gmail.com • **Website** : htps://clubspark.lta.org.uk/BarleyTennisClub
- **Bankers** : Lloyds Bank
- **Financial Period** : 01/04/24 - 31/03/25
## **Trustees**
The club is administered by a committee, all of whom are Trustees. The following have served as trustees during the period and since the year end.
## **Trustees (Appointed 26 April 23)**
- **Trustees Committee Roles** • Rebecca Sims* Chair • Dr. Claire Tancell Treasurer • Elizabeth Orrock Membership Sec. • Janet Pledger Welfare Officer • Robin Saklatvala Secretary
*(main contact for Charity Commission)
## **Charitable Purposes**
Barley Tennis Club CIO exists for the public benefit of residents of Barley and surrounding villages to promote community participation in healthy recreation by providing sustainable facilities for playing amateur tennis. The Club aims to encourage participation and player development by offering affordable access for people of all ages and abilities in a safe, inclusive and friendly environment.
## **Structure, Governance and Management**
Barley Tennis Club is a Charitable Incorporated Organisation (CIO), registered with the Charity Commission for England and Wales. It was established in 2002 and converted to a CIO on 11 July 2023, with the transfer of assets completed at the AGM on 18 April 2024.
The CIO is governed by five Trustees, with a minimum of three required. Trustees are responsible for all strategic decisions and oversight of the charity. New Trustees are recruited by the existing Trustees, with regard to the skills and experience required for the effective administration of the
charity. Trustees generally serve three-year terms in line with good governance practice, with reappointment permitted.
## **Risk Management**
The Trustees have reviewed the principal risks facing the charity, including operational and financial risks, and believe that appropriate controls and monitoring systems are in place to mitigate these risks.
## **Activities and Achievements**
During the year, the Club continued to provide affordable access to tennis for the local community through low-cost membership, regular social tennis sessions, league participation, coaching opportunities and community events.
Membership increased during the year, with more new members joining than leaving. As at 30 April 2025, the Club had 153 family memberships, representing approximately 470 individual members. Membership fees remain significantly lower than comparable local clubs, supporting the charity’s objective of accessibility.
The Club provided regular social tennis sessions throughout the year and entered a mixed doubles team in the Essex Small Clubs League, enabling broad participation and community engagement. Coaching was delivered by LTA-accredited coaches for adults and juniors, including fully subscribed junior holiday camps and after-school sessions, many of which resulted in new family memberships.
The Club continued to make its facilities available to non-members, including local school use and public “come and try” sessions at the Barley Show. Fundraising and social events were held to support the Club’s activities and community presence.
## **Maintenance and Facilities**
The Trustees continued to prioritise the maintenance and sustainability of the courts. Routine maintenance was carried out with the support of volunteers, helping to control costs. A long-term sinking fund is maintained to support future resurfacing and major repairs.
## **Financial Review**
Total income for the year was £5,954, primarily from membership subscriptions. Expenditure totalled £2,246, resulting in net income of £4,214. Cash reserves increased from £17,078 to £21,294 at the year end.
The Trustees consider the level of reserves to be appropriate, with funds held to support ongoing maintenance and future capital expenditure, particularly court resurfacing planned for around 2030/31.
## **Plans for the Future**
The Trustees’ priorities for the coming year include:
- formalising the Club’s arrangements with the Parish Council
- continuing to build reserves for court resurfacing
- recruiting volunteers to fill key committee roles
- succession planning for trustees
- maintaining affordable access and growing participation across all age groups and abilities
**Approved by the Trustees and signed on their behalf by:**
**Rebecca Sims**
**Chair Barley Tennis Club (CIO) 1203937**
**Barley Tennis Club**
**523164**
## **Receipts and payments accounts**
**For the period** Period start date Period end date **To from** 4/1/2024 3/31/2025
## **Section A Receipts and payments**
|||||**Unrestricted**|||**Restricted**|||**Endowment**|||**Total funds**|||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||**to the nearest**|||**to the nearest £**|||**to the nearest £**|||**to the nearest £**|||
|**A1 Receipts**||||**£**||||||||||||
|Membership||||**£5,171.72**|||**£0.00**|||**£0.00**|||**£5,171.72**|||
|Court Hire Fees||||**£468.52**|||**£0.00**|||**£0.00**|||**£468.52**|||
|Fundraising events||||**£315.00**|||**£0.00**|||**£0.00**|||**£315.00**|||
|Sundry receipts||||**£47.00**|||**£0.00**|||**£0.00**|||**£47.00**|||
|Coaching (received)||||**£3,095.24**|||**£0.00**|||**£0.00**|||**£3,095.24**|||
|Bank Interest||||**£19.32**|||**£0.00**|||**£0.00**|||**£19.32**|||
|**_Sub total_**_(Gross income for AR)_||||**£9,116.80**|||**£0.00**|||**£0.00**|||**£9,116.80**|||
|**A2 Asset and investment sales, (see table).**||||||||||||||||
|||||**£0.00**|||**£0.00**|||**£0.00**|||**£0.00**|||
|||||**£0.00**|||**£0.00**|||**£0.00**|||**£0.00**|||
||**_Sub total_**|||**£0.00**|||**£0.00**|||**£0.00**|||**£0.00**|||
|||||||||||||||||
||**_Total receipts_**|||**£9,116.80**|||**£0.00**|||**£0.00**|||**£9,116.80**|||
|**A3 Payments**||||||||||||||||
|Maintenance||||**£1,507.87**|||**£0.00**|||**£0.00**|||**£1,507.87**|||
|Legal fees||||**£0.00**|||**£0.00**|||**£0.00**|||**£0.00**|||
|LTA Fees||||**£334.50**|||**£0.00**|||**£0.00**|||**£334.50**|||
|Fundraising events||||**£140.92**|||**£0.00**|||**£0.00**|||**£140.92**|||
|Insurance||||**£223.42**|||**£0.00**|||**£0.00**|||**£223.42**|||
|Sundry expenses||||**£30.00**|||**£0.00**|||**£0.00**|||**£30.00**|||
|Banking and Payment Fees||||**£125.36**|||**£0.00**|||**£0.00**|||**£125.36**|||
|New Keys||||**£169.05**|||**£0.00**|||**£0.00**|||**£169.05**|||
|Coaching (paid)||||**£2,204.05**|||**£0.00**|||**£0.00**|||**£2,204.05**|||
|Membership and court hire refunds||||**£167.00**|||**£0.00**|||**£0.00**|||**£167.00**|||
||**_Sub total_**|||**£4,902.17**|||**£0.00**|||**£0.00**|||**£4,902.17**|||
|||||||||||||||||
|**A4 Asset and investment purchases, (see table)**||||||||||||||||
|||||**£0.00**|||**£0.00**|||**£0.00**|||**£0.00**|||
|||||**£0.00**|||**£0.00**|||**£0.00**|||**£0.00**|||
||**_Sub total_**|||**£0.00**|||**£0.00**|||**£0.00**|||**£0.00**|||
|||||||||||||||||
||**_Total payments_**|||**£4,902.17**|||**£0.00**|||**£0.00**|||**£4,902.17**|||
|**_Net of receipts/(payments)_**||||**£4,214.63**|||**£0.00**|||**£0.00**|||**£4,214.63**|||
|**A5 Transfers between funds**||||**£0.00**|||**£0.00**|||**£0.00**|||**£0.00**|||
|**A6 Cash funds last year end**|||**-**|**17,078.99-**|||**£0.00**|||**£0.00**|||**£17,078.99**|||
|**_Cash funds this year end_**||||**£21,293.62**|||**£0.00**|||**£0.00**|||**£21,293.62**|||
## **Section B Statement of assets and liabilities at the end of the period**
||**Categories**|**Details**||||**Unrestricted**||||**Restricted**|||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||||**to nearest £**||||**to nearest £**|||
|**B1**|**Cash funds**|Lloyds Bank 30-99-50 76801660|||**-**|**6,274-**|||**-**|**--**|||
|||Lloyds Bank 30-99-50 71651763|||**-**|**15,019-**|||**-**|**--**|||
||||||**-**|**--**|||**-**|**--**|||
|||**_Total cash funds_**|||**-**|**21,294-**|||**-**|**--**|||
|||(agree balances with receipts and payments
account(s))|||OK||||OK||||
|||||||**Unrestricted**||||**Restricted**|||
|||||||**funds**||||**funds**|||
|||**Details**||||**to nearest £**||||**to nearest £**|||
|**B2**|**Other monetary assets**||||**-**|**--**|||**-**|**--**|||
||||||**-**|**--**|||**-**|**--**|||
||||||**-**|**--**|||**-**|**--**|||
||||||**-**|**--**|||**-**|**--**|||
||||||**-**|**--**|||**-**|**--**|||
||||||**-**|**--**|||**-**|**--**|||
|||**Details**||||**Fund to which**||||**Cost (optional)**|||
|**B3**|**Investment assets**||||||||**-**|**--**|||
||||||||||**-**|**--**|||
||||||||||**-**|**--**|||
||||||||||**-**|**--**|||
||||||||||**-**|**--**|||
|**B4 Assets retained for the charity’s own use**
**B5 Liabilities**
Signed by one or two trustees on behalf of all the trustees|**Details**
Tennis hut
Nets
Courts
Ball machine
**Details**
Coaching course payments recieved and
held for payout to coach
Signature|**Fund to which**
**Cost (optional)**
Unrestricted
Unrestricted
**-**
**--**
Unrestricted
**-**
**--**
Unrestricted
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**Fund to which**
**Amount due**
**(**
**)**
Unrestricted
**-**
**891-**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
Print Name|
|---|---|---|
||||
||||
## **CC16a**
**Last period to the nearest £**
**£2,603.00 £283.00 £0.00 £0.00 £114.00 £0.00 £3,000.00**
**£0.00 £0.00**
**£3,000.00**
**£807.00 £1,518.00 £280.00 £223.00 £148.00 £315.00 £0.00 £0.00 £0.00 £0.00 £3,291.00**
**£3,291.00**
**-£291.00 £0.00 £0.00 -£291.00**
**Endowment to nearest £**
**-** OK **Endowment funds to nearest £ - - - - - - Current value ( ) - - - - -**
||**Current**|**value**|**value**|
|---|---|---|---|
|**-**|**(**|**)**|**800-**|
|**-**|||**100-**|
|**-**||**2,000-**||
|**-**|||**100-**|
|**-**|||**--**|
|**-**|||**--**|
|**-**|||**--**|
|**-**|||**--**|
|**-**|||**--**|
||**When**|**due**||
||**(**|**)**||
|||||
|||||
|||||
|||||
Date of