Friends of Hull General Cemetery Registered CIO 1203861 Financial Statements and Trustees Report For the year ended 30 June 2025 20251(MM final Contents to the Finandal Statements For the year ended 30th June 2025 Page Trustees Annual Report Receipts and Payments Account Statement of Assets and Liabilities Notes to the financial statements io 20251(N)4 final Trustees Annual Report For the year ending 30th June 2025 The Trustees present their report with the independently examined financial statements of the Friends of Hull General Cemetery. a registered CIO, for the period ending 3tr June 2025. Refe￿nce and Adminlstratlve details of the Charity and tts Trustees Name of chari cio Friends of Hull General Cemetery Chari istration Number 1203861 Address 5prin8 Bank West. Kingston upon Hull Corres ondence address 18, Voases Lane Anlaby, East Yorkshire, HUIO 7BH Trustee5 The names of Trustees who served during the year and up to the date of signingthis report are as follows: Helen Margaret Bovill David John Hamilton William Longbone Susan Karen Towner There were no appointments or resignations durin8 the year. 20251CM)4 final Trustees Annual Report For the year ending 30 June 2025 Bankers Uoyds Bank plc. Hull City Centre Branch Wir8in Money, Business Online Savings Strurture, Governance and Management Governin document: The Friends of Hull General Cemetery is CIO. registered with the Charity Commission on 5th July 2023 and governed by its Constitution dated 3rd July 2023. Recruitment and A ointment of trustees The Trustees form the Management Committee of the Charity and are the only voting member5. The governing document states there shall be a minimum of THREE chartty trustees and a maximum of TEN. Apart from the first charity trustees. every trustee must be appointed for a period of THREE years by a solution passed at a properly convened meeting of the charity trustees. 20251004 final Trustees Annual Report For the year ending 30 June 2025 Trustee induction and trainin New Trustees and volunteers undergo induction training. This covers the roles and responsibilities of Trustee5, the activities, aims and objectives of the charity. the structure of the organisation, Committee of Management and general procedures of the organisation. anisational Strutture: The Board of Trustees manages the Charity and aims to consider only strdtegic decisions at its meetings. Trustees are aware that any conflict of interest is declared and recorded in the minutes. The Trustees meet monthly, and HCC representatives attend every other meeting. Volunteers, induction and trainin The Charity relies on volunteers to work with the Trustees to carry out the essential works of the Charity. All volunteers undergo induction training to appraise them of the aims and objectives of the Charity. potential hazards on site, safe working practices and use of personal protection equipment. Health and safe The charity has a Health and Safety policy in place. and it is regularly reviewed. Trustees and volunteers attend Health and Saf in the Work lace and Emer en First Aid at Work training. Safe uardin Adults The Charity has a Safe8uarding Adults policrf in place. Objertlves and Activities The objectives of the Friends of Hull General Cemetery are= -The objetts of the CIO are, for the public benefft to preserve, mointain and develop the Hull General Cemeteryfor oll or any of thefollowing purposes." o) To promote the use of the cemetery as an example of Gfvm?er Victorian public burial ground. b) To promote the conservation ondpreseniation of the landscope, arborett7, floro ond wildlife. and the unique historicol heritage assets of the Hull General ￿rnetery. c) fo advan￿ the education of the public of the cemetery"s history and importonce to the City of Hull. Main ob ectives for the followin ear.. In shaping our objectives for the coming year and planning our activities, the Trustees have considered the Charity Commissions guidelines regardin8 public benefft. Our primary objectives for 2025126 are: Addition of the memorial inscription data to the web slte and database. Continue our programme of restoration of memorials. some of historic significance. Maintenance of the site to keep the undergrowth under control and maintain safe access to the remaining memorials. Maintenance of the wildlife habitat forthe benefit of the flora and fauna. Replanting selected areas to encourage the grovrth of wildflowers. Continuing our programme of guided walk5 and workshops to promote the heritage of the cemetery. To reach out to the local community to encourage new volunteers to become involved in the cemetery's various activities. 20251004 final Athievements and Performance Review of activities 2024 25 The Friends of Hull General Cemetery are satisfied that since incorporation our work wa5 consistent with our aims as defined in our Constitution. Durin8the year- Our new web srte includingthe searchable burials database went live in March 2025 and has been 3 great success. We have received many enquiries about the location of graves and positive feedback from people searching for lost ancestors. The response has been world- wide. and several descendants have paid visits to the cemetery to locate grave site5. After much delay the volunteers have restored the Wilson Familytomb. This was a major engineering project. and the Trustees and Wilson family are well pleased with the result. We maintained our ongoing relationship with the Hull and East Yorkshire Volunteers. We have received several offers of help from prospective volunteers through the new web site. We continued our programme of restoration and repair of memorials and headstones which have fallen. become hidden or damaged. Assist public in locating the graves of ancesto¥s and providing additional family research assistance at no cost. The new web site has proved its value a5 a research tool for the benefit of all. Continued our biographical research of persons and relatives buried in the Hull General Cemetery. The results being published on our facebook pa8e, web site or in book form. Flnancial Review It is the aim of the Trustees to retain three to six months core operating costs in the unrestricted 8eneral fund to ensure a sufficient buffer to enable effective financial decision-making, rather than short term decisions, and the Trustees will work towards achieving this by additional fundraisin8 attivitie5. The trustees decided to open a second interest-bearing savings account in order to offset the impendin8 charges on our current account. The account holds the bulk of our reserve funds. Princi le fundin sources Hull City Council Ward Grants Gifts and donations from families and public Sales of books and merchandise Sponsored events Gift Aid reclaimed from HMRC 20251004 final Trustees Annual Report Forthe year ending 30 June 2025 Ststement of the Trustees ￿sponsIbilItIeS The Trustees are responsible for preparing a Trustee￿ Annual Report and Financial Statements in accordance with applicable law and United Kingdom Accounting Standards. The Friends of Hull General Cemetery have income below £250,0(K> and has therefore eletted to prepare the financial statements on Receipts and Payments basi5 in line with the Charrties Act 2011. The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the chartty. They are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities. Trustee Declaratlon The Trustees declare that they have approved the Trustees Annual Report. Signed on half of the Charl￿5 Trustees: Date: 20251004 final Recei For the sand ear ended 30 June 2025 ments Account th 2024125 2024125 Unrestrl¢ted Restrlcted funds£ funds£ 1.104 2.000 261 2024125 Total funds£ 3.ItM 261 102 562 RECEIPTS Donations GiftAid Fundraising Book sales donated Sale ofgoods Grants {Ward Giant HCC) Bank interest Misc. income Notes 102 562 600 600 69 1226 69 4,826 2.600 PAYMENTS Building materials Plant hire Administration Insurance HSE Equipment Misc site costs Equipment purchase Sundryexpenses 240 353 157 240 246 157 193 240 28 51 193 240 246 51 1.726 Projects Wilson tomb restoration Equipment Web site and database Notice board 1250 418 1310 278 2.978 Net Surplusldeficitforthe year (3781 (1551 Cash and Bank Balances broughtforward 4653 14.612 Cash and Bank Balances carrled forward 4,875 9.581 14457 The notes on page 10 form part of these financlal statements. 20251(X)4 final Statement of Assets and Llabllltles As of30thJune2025 Notes 2024125 4.408 10.049 £ 14457 202W24 14.612 Current account Virgin Money Online savings £ 14612 Comprising Unrestricted funds Restricted funds 4.875 9,581 £ 14457 3.918 9,590 £ 14.612 Non-monetary assets and Llablutles (estlmated cuThent book value Fixtures i.ioo Equipment 1.300 £ 2AOO Debtors Credltors nil These financial statements were approved by the committee on and signed by: Helen Bovill, Chair David J. Hamilton. Treasurer 20251004 final Notes to the Financial Statements For the year ending 30 June 2025 These accounts have been prepared on a ￿CeIptS and payments (R&PI basis in line with Charlty commission guidance for a charrty of this size. Notes l. Book sales donated- books published by members and proceeds donated to the charity. 2. Sale of Goods~ Monies raised from the sale of books and cards and other goods. 3. Grants-to fund major projects awarded as follows: HCC ward grant towards the cost of tools and equipment £600 £600 Total 4. Re5trirted and Unrestricted funds At the end of the previous financial year130 June 2024} restritted funds of £5,000 were held towards the refurbishment of the Wilson Family Tomb. Thi5 wa5 carried forward to the year ending 30 June 2025 and the work was completed within budget. the family donated a further £2,000 in appreciation of our efftirts and the balance is held in our reserve account fOrfUtu￿ maintenance and repair work. 5. Fixtures and equipment Storage shed Various tools and equipment present value estimated estimated £i,ICK) £1.3 io